STATE OF FLORIDA
AGENCY FOR HEALTH CARE ADMINISTRATION
THE WOODS OF MANATEE SPRINGS,
2015 SEP I 8 P 2: 0 I
Petitioner, ENGAGEMENT NO. NH07-063G
V.
STATE OF FLORIDA, AGENCY FOR HEALTH CARE ADMINISTRATION,
Respondent.
I
FINAL ORDER
THIS CAUSE concerns a request for a formal administrative hearing ("Request") that the Agency for Health Care Administration ("Agency") received pertaining to the Agency ' s Medicaid cost report audit of Petitioner (Exhibit A).
On October 17, 2008, Petitioner filed its Request (Exhibit B), challenging some of the Agency' s adjustments to Requester's Medicaid cost report. The case was then held in abeyance at the request of the parties in order to pursue settlement negotiations.
On September I , 2015, Petitioner filed a Notice of Voluntary Dismissal (Exhibit
C).
Based on the foregoing,
IT IS THEREFORE ORDERED AND ADJUDGED THAT:
The Agency hereby acknowledges Petitioner' s dismissal of its Request. The Agency's Medicaid cost report audit of Petitioner is hereby upheld as final and this matter is now closed. The parties shall govern themselves accordingly.
Filed September 24, 2015 8:00 AM Division of Administrative Hearings
day of
DONE and ORDERED this f/th
Sqtkrn6.U , 2015, in Tallahassee,
Florida.
ELIZA RETARY
AGEN H CARE ADMINISTRATION
NOTICE OF RIGHT TO JUDICIAL REVIEW
A PARTY WHO IS ADVERSELY AFFECTED BY THIS FINAL ORDER OF DISMISSAL WITH PREJUDICE IS ENTITLED TO JUDICIAL REVIEW, WHICH SHALL BE INSTITUTED BY FILING THE ORIGINAL NOTICE OF APPEAL WITH THE AGENCY CLERK OF AHCA, AND A COPY, ALONG WITH THE FILING FEE PRESCRIBED BY LAW, WITH THE DISTRICT COURT OF APPEAL IN THE APPELLATE DISTRICT WHERE THE AGENCY MAINTAINS ITS HEADQUARTERS OR WHERE A PARTY RESIDES. REVIEW PROCEEDINGS SHALL BE CONDUCTED IN ACCORDANCE WITH THE FLORIDA APPELLATE RULES. THE NOTICE OF APPEAL MUST BE FILED WITHIN 30 DAYS OF THE RENDITION OF THE ORDER TO BE REVIEWED.
2
CERTIFICATE OF SERVICE
c9
:J?, ·-
I HEREBY CERTIFY that a true and correct copy of the foregoing Final Order has been furnished to the persons named below by the method designated on this {%_L·day of l5.
RICHARD J. SHOOP, Agency Clerk Agency for Health Care Administration 2727 Mahan Drive, MS #3
Tallahassee, FL 32308
(850) 412-3689
COPIES FURNISHED TO:
Richard A. Feldman, Esquire 5627 9th Street East Bradenton, Florida 34203
(via electronic mail to feldman_richard@yahoo.com)
Katharine B. Heyward, Esquire Assistant General Counsel
(via electronic mail to Katharine.Heyward@ahca.myflorida.com)
Zainab Day
Medicaid Program Finance
(via electronic mail to Zainab.Day@ahca.myflorida.com)
3
CHARLIE CRIST GOVERNOR
MEDICAID'
HOLLY BENSON SECRETAAY
WOODS OF MANATEE SPRINGS, THE 5627 9TH STREET, EAST BRADENTON, FL 34203
Provider No.: 260321
September 24, 2008 Return Receipt No.
7005 3110 0001 6523 3399
Audit Period/Engagement No.: September 30, 2004/NH07-063G Dear Administrator:
We have completed the audit of your facility's Medicaid cost report for the period specified above. A copy of the audit report is attached for your information. ·
Audit adjustments result from the application of Medicaid reimbursement principles to costs as reported on the Medicaid cost report for the period specified. You have the right to request
a formal or informal hearing pursuant to Section 120.57, Florida Statutes. If a petition for a formal hearing is made, the petition must be made in compliance with Section 28-106.201, Florida Administrative Code. Please note that Section 28-106.201(2) specifies that the petition shall contain a concise discussion
of specific items in dispute. Additionally, you are hereby informed that if a request for a hearing is made, the request or petition must be received within· twenty-one (21) days of your receipt of this letter, and that failure to timely request a hearing shall be deemed a waiver of your right to a hearing.
Please address all petitions for a hearing and/or questions to 2727 Mahan Drive, Mail Stop 21, Tallahassee, FL. 32308.
Sincerely,
()}
Lisa D. Milton
Administrator of Audit Services Medicaid Program _Analysis
(850) 487-1240
Attachment(s):
cc: STERLING HEALTHCARE, INC.
•
16 NORCROSS STREET, SUITE 50-B ROSWELL, GA 30075
2727 Mahan Drive, MS# 21
Tallahassee, Florida 32308
Visit AHCA online at http://ahca.myflorida.com
EXHIBIT A
The Woods at Manatee Springs, Inc.
Medicaid Audit Report
For the Period from April 1, 2003 to September 30, 2004
Gabriel & Associates, CPAs, PA
Certified Public Accountants Jacksonville, Florida
Gabriel & Associates, CPAs, PA
Certified Public Accountants l0117 St. Augustine Rd. Suite l 00 Jacksonville, Florida 32257
Phone (904) 260-3820
Fax (904) 260-9725
John J. Gabriel, CPA, MBA, MIS email JGabriel@GACPAS.ORG
Members
Victoria L. Hodgins, CPA, MA email VHodgins@GACPAS.ORG Harold Bachner, CPA, MBA email HBachner@GACPAS.ORG
Florida Institute of Certified Public Accountants American Institute of Certified Public Accountants
INDEPENDENT ACCOUNTA,.1'JTS' REPORT
Secretary
Agency for Health Care Administration
We have examined the accompanying schedules and statistical data, as listed in the Table of Contents, which were derived from the Cost Report for Florida Medicaid Program Nursing Home Services Providers (the "Cost Report") of The Woods of Manatee Springs, foe. (the "Provider") for the period from April 1, 2003 to September 30, 2004. These schedules and statistical data are the responsibility of the Provider's management. Our responsibility is to express an opinion on the schedules and statistical data based on our examination.
Except as discussed in the following paragraph, our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examination on test basis, evidence supporting the accompanying schedules and statistical data and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion.
The Provider is reimbursed under the Fair Rental Value System ("FRVS"). Accordingly, property cost information for depreciation, interest and rent included on the Schedule of Costs, equity capital information on the Schedule of Statistics and Equity Capital, capital replacement and equity in capital assets information on the Schedule of Fair Rental Value System Data and related per diem information on the Schedule of Allowable Medicaid Costs have not been subjected to examination procedures.
Attachment A to this report includes adjustments which, in our opinion, should be recorded in order for the data, as reported, in the accompanying schedules for the period from April 1, 2003 to September 30, 2004, to be presented in conformity with federal and state Medicaid reimbursement principles as described in Note l. To quantify the effect of the required adjustments, we have applied the adjustments described in Attachment A to the amounts and statistical data, as reported, in the accompanying schedules.
In our opinion, except for the effects of such adjustments as might have been determined to be necessary had amounts and data described in the third paragraph above been examined , and for the effects of not recording adjustments as discussed in the preceding paragraph, the accompanying schedules and statistical data, as listed in the Table of Contents present, in all material respects, the amounts and statistical data derived from the Cost Report of The Woods at Manatee Springs, Inc., for the penod from April 1, 2003 to September 30, 2004, are presented, in conformity with federal and state Medicaid reimbursement principles as described in Note 1.
This report in intended solely for the information and use of the State of Florida Agency for Health Care Administration and management of The Woods at Manatee Springs, Inc. and is not intended to be used by anyone other than these specified parties.
August 31, 2007
The Woods at Manatee Springs, Inc.
Schedule of Costs
For the Period from April 1, 2003 to September 30, 2004
Cost Center Totals | As Reeorted | Increase {Decrease} | As Adjusted |
Cost to be allocated: | |||
Plant operations | $ 484,498 | $ (4,235) | $ 480,263 |
Housekeeping | 372.000 | (90,000) | 282,000 |
856,498 | (94,235) | 762,263 | |
Administration | 1,027,001 | (60,660) | 966,341 |
1,883,499 | !154,895) | 1,728 604 | |
Patient Care: Direct Care | 4,395,433 | 18.464 | 4,413,897 |
Indirect Care | 879,699 | 879,699 | |
Dietary | 711,612 | 711,612 | |
Activities | 88,122 | 88,122 | |
Social Services | 226,544 | 226,544 | |
Medical Records | 80,747 | 80,747 | |
Central Supplies | 337,962 | {271,307) | 66,655 |
6.720,119 | (252,843) | 6.467,276 | |
Laundry and linen | 271,307 | 271,307 | |
Allowable Ancillary: | |||
Physical Therapy | 1,153.425 | 1,153,425 | |
Speech Therapy | 257,910 | 257,910 | |
Occupational Therapy | 875,177 | (13,050) | 862,127 |
Parenteral/Enteral Therapy | 20,446 | 20,446 | |
Complex Medical Equipment | 27,152 | 27,152 | |
Medical Supplies | 35,266 | 35,266 | |
Inhalation/Respiratory Therapy | 385,723 | 385,723 | |
IV Therapy | 104,290 | 104,290 | |
Other | 144 | 144 | |
2,859,533 | (13,050! | 2,846,483 | |
Property. Rent on Property | (not examined) | 2,520,000 | 2,520,000 |
Amortization | |||
Interest on Property | (not examined) | ||
Depreciation | (not examined) | 3,537 | 3,537 |
Insurance on Property | 44,211 | 44,211 | |
Taxes on Property | 161,593 | 161,593 | |
Home Office Property Costs | |||
Other | |||
2,729,341 | 2,729,341 | ||
Nonallowable Ancillary: | |||
Radiology | 23,356 | 23,356 | |
Lab | 82,418 | 82.418 | |
Pharmacy | 72.428 | 72,428 | |
Other | |||
178,202 | 178,202 | ||
Other Non-Reimbursable: |
Beauty and Barber Shop Other
Total Operating Cost Medicaid Bad Debts | 14,370,694 | (149,481) | 14,221,213 |
Total Costs | $ 14,370,694 | $ (149,481) | $ 14,221,213 |
The accompanying notes are an integral part of this schedule.
2
NH07-063G
26032-1
The Woods at Manatee Springs, Inc.
Schedule of Charges
For the Period from April 1, 2003 to September 30, 2004
Increase
.A!.Bgported (Decrease} As Adjusted
Usual and Customary Daily Rate $ 310.29 $ $ 310.29
Ancillary cost centers | |||||
Physical Therapy | $ 18,858 | $ | $ 18,858 | ||
Speech Therapy | 7,243 | 7,243 | |||
Occupational Therapy | 11,888 | 11,888 | |||
Comple)( Medical Equipment | 20,559 | 20,559 | |||
Medical Supplies | 27,266 | 27.266 | |||
Inhalation/Respiratory Therapy | 453,839 | 453,839 | |||
IV Therapy | |||||
Room and Board | 4,380,548 | 4,380.548 | |||
Totals | 4,920,201 | 4,920,201 | |||
Medicare; | |||||
Ancillary cost centers | |||||
Physical Therapy | 2,431,155 | 2,431,155 | |||
Speech Therapy | 475,956 | 475,956 | |||
Occupational Therapy | 2,124,344 | 2,124,344 | |||
Complex Medical Equipment | 10,938 | 10,938 | |||
Medical Supplies | 89,867 | 89,867 | |||
Inhalation/Respiratory Therapy | 1,153,563 | 1,153,563 | |||
IV Therapy | 73,271 | 73,271 | |||
Room and Board | 12,793,125 | 12,793,125 | |||
Totals | 19,152,219 | 19,152,219 | |||
Private and Other: | |||||
Ancillary cost centers | |||||
Physical Therapy | 121,046 | 121,046 | |||
Speech Therapy | 19,057 | 19,057 | |||
Occupational Therapy | 107,998 | 107,998 | |||
Complex Medical Equipment | 1,296 | 1,296 | |||
Medical Supplies | 2,494 | 2,494 | |||
Inhalation/Respiratory Therapy | 60,758 | 60,758 | |||
IV Therapy | 16,694 | 16,694 | |||
Room and Board | 1,370,400 | 1,370,400 | |||
Totals | 1,699,743 | 1,699,743 | |||
Total Charges | $ | 25,772,163 | $ | $ | 25,772,163 |
Patient Charges: Medicaid:
The accompanying notes are an integral part of this schedule.
NH07-063G
3 26032-1
The Woods at Manatee Springs, Inc. Schedule of Statistics and Equity Capital
For the Period from April 1, 2003 to September 30, 2004
Statistics
Increase
As Re orted (Decrease} As Adjusted
Number of Beds | 120 | 120 | ||||||
Patient Days: | ||||||||
Medicaid | 24,208 | 24,208 | ||||||
Medicare | 31,840 | 31,840 | ||||||
Private and other | 5,478 | 5,478 | ||||||
Total patient days | 61,526 | 61,526 | ||||||
Percent Medicaid | 39.35% | 0.00% | 39.35% | |||||
Facility Square Footage: | ||||||||
Allowable ancillary cost centers: | ||||||||
Physical Therapy | 4,773 | (167) | 4,606 | |||||
Speech Therapy | 361 | 361 | ||||||
Occupational Therapy | 1,122 | 167 | 1,289 | |||||
Complex Medical Equipment | 70 | 70 | ||||||
Medical Supplies | 680 | 77 | 757 | |||||
Inhalation/Respiratory Therapy | 490 | 490 | ||||||
Patient care | 39,035 | 39,035 | ||||||
Laundry and linen | 965 | 140 | 1,105 | |||||
Radiology | ||||||||
Lab | 83 | 83 | ||||||
Pharmacy | ||||||||
Beauty and barber | 277 | 277 | ||||||
Other | ||||||||
47,856 | 217 | 48,073 | ||||||
Equity Capital: Ending equity capital | $ 3,506,824 | $ | $ 3,506,824 | |||||
Average equity capital | $ | $ 1,753,412 | $ 1,753,412 | |||||
Annual rate of return | 0.000% | 4.167% | 4.167% | |||||
Return on equity before apportionment | $ | $ 109,597 | $ 109,597 |
Type of ownership:
Date cost report accepted:
Corporation September 6, 2006
The accompanying notes are an integral part of this schedule.
NH07-063G
4 26032-1
The Woods at Manatee Springs, Inc. Schedule of Allowable Medicaid Costs
For the Period from April 1, 2003 to September 30, 2004
Total Costs
Allocations & Costs After Costs as Apportionment Allocations &
Reimbursement Class Adjusted (Note 2) Apportionment
Operating | $ 1,999,911 | $ (1,355,978) | $ 643,933 | |
Direct Patient Care | 4,413,897 | (2,677,205) | 1,736,692 | |
Indirect Patient Care | 4,899,862 | (3,945,341) | 954,521 | |
Property | (not examined) | 2,729,341 | (1,655,474) | 1,073,867 |
Nonreimbursable | 178,202 | 9,633,998 | 9,812,200 | |
Total (page 2) | 14,221,213 | 14,221,213 | ||
Return on equity (page 4) | (not examined) | 109,597 | (75,618) | 33,979 |
Non-Medicaid | 75,618 | 75,618 | ||
Totals | $ 14,330,810 | $ | $ 14,330,810 |
Allowable Medicaid Costs:
Increase (Decrease)
Reimbursement Class As Reported (Note 1} As Adjusted
Operating | $ 586.404 | $ 57,529 | $ 643,933 | |
Direct Patient Care | 1,729,427 | 7,265 | 1,736,692 | |
Indirect Patient Care | 1,061.486 | (106,965) | 954,521 | |
Property | (not examined) | 1,073,867 | 1,073.867 | |
Return on equity | (not examined) | 33,979 | 33,979 | |
Totals | $ 4,451,184 | $ (a,1s2i | $ 4,442,992 |
Allowable Medicaid Per Diem Costs:
Increase (Decrease)
Reimbursement Class As Reported (Note 1) As Adjusted
Operating | $ 24.22 | $ 238 | $ 2660 |
Direct Patient Care | 71.44 | 0.30 | 71.74 |
indirect Patient Care | 43.85 | (4.42) | 3943 |
Property | 44.36 | 44.36 | |
Return on equity | 1.40 | 1.40 |
Initial Medicaid Per Diem (Note 3) $ 183.87 $ !0,34) $ 183.53
The accompanying notes are an integral part of this schedule.
NH07-063G
5 26032-1
The Woods at Manatee Springs, Inc. Schedule of Fair Rental Value System Data
For the Period from April 1, 2003 to September 30, 2004
As Re orted | Increase {Decrease) | As Adjusted | |||
Capital Additions and Improvements: | |||||
Acquisition Costs: | |||||
4/1/03-6/30/03 | $ | $ | $ | ||
7/1/03-12/31/03 | |||||
1/1/04-6/30/04 | |||||
7/ 1/04-9/30/04 | |||||
Totals | $ | $ | $ | ||
Original Loan Amount | $ | $ | $ | ||
Retirements | $ | $ | $ | ||
Capital Replacements: (not examined) | |||||
Acquisition Cost | $ | $ | $ | ||
Original Loan Amount | $ | $ | $ | ||
Pass-through Costs (Note 4) | |||||
Acquisitions: | |||||
4/1/03-9/30/04 Depreciation | $ | $ | $ | ||
Interest | |||||
Prior to 4/1/03 | |||||
Depreciation | |||||
Interest | |||||
Totals | $ | $ | $ |
Equity in Capital Assets: (not examined)
Ending Equity in Capital Assets | $ 60,757 | $ | $ 60,757 |
Average Equity in Capital Assets | $ | $ 30,379 | $ 30,379 |
Annual Rate of Return | 0.000% | 4.167% | 4.167% |
Return on Equity in Capital Assets Before Apportionment | $ | $ 1,899 | $ 1,899 |
Return on Equity in Capital Assets apportioned to Medicaid | $ | $ 589 | $ 589 |
Mortgage Interest Rates:
No Mortgage
The accompanying notes are an integral part of this schedule.
NH07-063G
6 26032·1
RN Data
The Woods at Manatee Springs, Inc.
Schedule of Direct Patient Care
For the Period from April 1, 2003 to September 30, 2004
As | Increase | As |
Reported | (Decrease) | Adjusted |
Productive Salaries | $ 661,317 | $ 25,987 | $ 687,304 | |
Non-Productive Salaries | 35,579 | 18,393 | 53,972 | |
Total Salaries | $ 696,896 | $ 44,380 | $ 741,276 | |
FICA | $ 63,261 | $ (6,553) | $ 56,708 | |
Unemployment Insurance | 6,553 | 6,553 | ||
Health Insurance | 57,821 | 57,821 | ||
Workers Compensation Other Fringe Benefits | 38,731 | 38,731 | ||
Total Benefits | $ 159,813 | $ | $ 159,813 | |
Productive Hours | 30,741 | (246) | 30,495 | |
Non-Productive Hours | 1,601 | 246 | 1,847 | |
Total Hours | 32,342 | 32,342 |
LPN Data
Productive Salaries | $ 1,364,041 | $ (20,121) | $ 1,343,920 | |
Non-Productive Salaries | 62,893 | 26,688 | 89,581 | |
Total Salaries | $ 1,426,934 | $ 6,567 | $ 1,433,501 | |
FICA | $ 129,532 | $ (19,869) | $ 109,663 | |
Unemployment Insurance | 19,869 | 19,869 | ||
Health Insurance | 118,391 | 118,391 | ||
Workers Compensation | 79,304 | 79,304 | ||
Other Fringe Benefits | ||||
Total Benefits | $ 327,227 | $ | $ 327,227 | |
Productive Hours | 74,480 | 955 | 75,435 | |
Non-Productive Hours | 3,375 | 698 | 4,073 | |
Total Hours | 77,855 | 1,653 | 79,508 |
The accompanying note is an integral part of this schedule.
NH07-063G
7 26032-1
The Woods at Manatee Springs, Inc.
Schedule of Direct Patient Care
As Reeorted | Increase {Decrease) | As Adjusted | ||
NA Data Productive Salaries $ 1,392,140 $ (72,679) $ 1,319,461 | ||||
Non-Productive Salaries | 59,525 | 40,196 | 99,721 | |
Total Salaries | $ 1,451,665 | $ (32,483) | $ 1,419,182 | |
FICA | $ 131,776 | $ (23,209) | $ 108,567 | |
Unemployment Insurance | 23,209 | 23,209 | ||
Health Insurance | 120,443 | 120,443 | ||
Workers Compensation | 80,679 | 80,679 | ||
Other Fringe Benefits |
| |||
Total Benefits | $ 332,898 | $ | $ 332,898 | |
Productive Hours | 126,518 | (4,868) | 121,650 | |
Non-Productive Hours | 3,985 | 3,191 | 7,176 | |
Total Hours | 130,503 | (1,677) | 128,826 |
For the Period from April 1, 2003 to September 30, 2004
C
Agency Data
RN Costs $ $ $
LPN Costs
CNA Costs
Total Agency Costs $ $ $
RN Hours LPN Hours CNA Hours
Total Agency Hours
Pediatric Offset - RN Productive Salaries | $ | $ | $ |
Non-Productive Salaries | |||
Total Salaries | $ | $ | $ |
Productive Hours
Non-Productive Hours
Total Hours
The accompanying note is an integral part of this schedule.
NH07-063G
8 26032-1
The Woods at Manatee Springs, Inc.
Schedule of Direct Patient Care
For the Period from April 1, 2003 to September 30, 2004
As Increase As Reeorted {Decrease) Adjusted
Pediatric Offset • LPN
Productive Salaries $ $ $
Non-Productive Salaries
Total Salaries $ $ $
Productive Hours
Non-Productive Hours
Pediatric Offset - CNA Productive Salaries | $ | $ | $ |
Non-Productive Salaries |
| ||
Total Salaries | $ | $ $ | |
Productive Hours | |||
Non-Productive Hours |
| ||
Total Hours | |||
Pediatric Offset - Agency | |||
RN Costs | $ | $ $ | |
LPN Costs | |||
CNA Costs Total Agency Costs | $ |
$ $ | |
RN Hours | |||
LPN Hours | |||
CNA Hours |
|
Total Hours
Total Agency Hours AIDS Offset • RN
Productive Salaries $ $ $
Non-Productive Salaries
Total Salaries $ $ $
Productive Hours
Non-Productive Hours
Total Hours
The accompanying note is an integral part of this schedule.
NH07-063G
9 26032-1
The Woods at Manatee Springs, Inc.
Schedule of Direct Patient Care
As Reeorted | Increase {Decrease} | As Adjusted | ||
$ | $ | $ | ||
$ | $ | $ |
For the Period from April 1, 2003 to September 30, 2004
AIDS Offset - LPN
Productive Salaries
Non-Productive Salaries
Total Salaries
Productive Hours
Non-Productive Hours
Total Hours
AIDS Offset - CNA
Productive Salaries $ $ $
Non-Productive Salaries
Total Salaries $ $ $
Productive Hours
Non-Productive Hours
RN Costs | $ | $ | $ |
LPN Costs CNA Costs | |||
Total Agency Costs | $ | $ | $ |
Total Hours AIDS Offset - Agency
RN Hours LPN Hours CNA Hours
Total Agency Hours
Data for All Departments
Total Salaries | $ 5,155,989 | $ | 5,155,989 |
FICA | $ 442,536 | $ (48,103) | $ 394,433 |
Unemployment Insurance | 48,103 | 48,103 | |
Health Insurance | 427,787 | 427,787 | |
Workers Compensation | 286,552 | 286,552 | |
Other Fringe Benefits | |||
Total Benefits | $ 1,156,875 | $ | $ 1,156,875 |
The accompanying note is an integral part of thi.s schedule.
NH07-063G
10 26032-1
The Woods at Manatee Springs, Inc.
Notes to Schedules
For the Period April 1, 2003 to September 30, 2004
Note 1 - Basis of Presentation
The Schedules, which were derived from the Cost Report for Florida Medicaid Program Nursing Home Services Providers (Cost Report) for the current period, have been prepared in conformity with federal and state Medicaid reimbursement principles, as specified in the State of Florida Medicaid Program and as defined by applicable cost reimbursement principles, policies and regulations according to Medicare reimbursement principles as interpreted by Provider Reimbursement Manual (CMS Pub. 15-1), Florida Title XIX Long-Term Care Reimbursement Plan and the policies and procedures manuals for Nursing Home Services of the Agency for Health Care Administration of the State of Florida.
The balances in the "As Reported" columns of the schedules are the assertions and responsibility of the management of the nursing home. The balances in the "As Adjusted" columns are the result of applying the adjustments reflected in the "Increase/(Decrease)" columns to the balances in the ''As Reported" columns.
Note 2 - Allocations and Apportionment
Schedules G, G-1 and H of the cost report allocate allowable administrative, plant operation and housekeeping costs to allowable and nonallowable ancillary, patient care, laundry and linen and nonreimbursable cost centers based on predetermined statistical bases, such as square footage or total costs, as explained in the Cost Report. These schedules t en apportion allowable costs after allocations to the Medicaid program based on other statistical bases, such as patient care days or ancillary charges, as explained in the cost report. The net effect of such allocations and apportionment on each reimbursement class is presented in the Schedule of Allowable Medicaid Costs.
Note 3 - Initial Medicaid Per Diem
Medicaid per diem costs for property and return on equity have been calculated under the provisions of the Florida Title XIX Long-Term Care Reimbursement Plan, excluding fair rental value provisions. The effect, if any, of the fair rental value system, will be determined during the rate setting process, and where applicable, prospective rates will be calculated by applying inflation factors, incentives, low utilization penalties and reimbursement ceilings.
Note 4 - Capital Replacement Pass-through Costs
Capital Replacement pass-through costs in the form of depreciation and interest are presented without regard to the number of years remaining, if any, to full fair rental value system phase-in. Accordingly, pass-through reimbursement will be calculated based on the amounts equal to or less than fifty percent of the costs presented herein as capital replacement pass-through costs. Once full fair rental value system phase-in has occurred, no capital replacement costs are allowed to be passed-through.
NH07-063G
11 26032-1
The Woods at Manatee Springs, Inc.
Attachment A-Audit Adjustments
For the Period from April 1, 2003 to September 30, 2004
Classification | Account Number | Comment | Increase {Decrease} |
Adjustments to Costs (page 2) | |||
Plant Operation: | |||
1. Maintenance Expense | 710720 | To adjust due to lack. of documentation. | $ (4,235) |
(Section 2304, CMS Pub. 15-1) | |||
Housek.eeping: | (4,235) | ||
2. Contract Service-Housekeeping | 720510 | To disallow unreasonable/duplicate | (90,000) |
laundry costs. | |||
(Section 2101.1. CMS Pub 15-1) |
| ||
(90,000) | |||
Administration: | |||
3. Home Office | 730500 | To record adjustments to home office | (41,642) |
costs. | |||
(Section 2150, CMS Pub. 15-1) | |||
4. Home Office | 730500 | To reclassify home office costs. | (554) |
(Section 2150, CMS Pub. 15-1) | |||
5. Salary-Other A&G | 730190 | To adjust A&G salary to audit | (18,464) |
findings. | |||
(Section 2304, CMS Pub. 15-1) | |||
(60,660) | |||
Patient Care: | |||
6. Salaries-RN | 810120 | To adjust costs per audit findings. | 44,380 |
Salaries-LPN | 810130 | (Section 2304, CMS Pub. 15-1) | 6,567 |
Salaries-CNA | 810140 | (32,483) | |
7. Central Supply-Non Related | 917510 | To reclassify expense to proper cost | (271,307) |
Party | center. (Section 2304, CMS Pub. 15-1) |
| |
(252,843) | |||
Laundry: | |||
8. Laundry-Contract Service | 918710 | To reclass expense to proper cost | 271,307 |
center. (Section 2304, CMS Pub. 15-1) |
| ||
271,307 | |||
Allowable Ancillary: | |||
9. Non-related party-Contract | 923510 | To disallow for lack of documentation. | (13,050) |
Services | (Section 2304, CMS Pub 15-1) |
| |
(13,050) |
NH07-063G
12 26032-1
The Woods at Manatee Springs, Inc. Attachment A-Audit Adjustments
For the Period from April 1, 2003 to September 30, 2004
Classification
Property:
Home Office
Home Office
Net Adjustment to Costs
Account Increase
Number Comment (Decrease)
930940 To reclassify Home Office costs. $ 554
(Section 2150, CMS Pub 15-1)
930940 To record adjustment to Home Office (554) costs.
(Section 2150, CMS Pub 15-1)
$ \59,481)
Adjustments to Ending Equity Capital (page 4l No Adjuslmenls
Adjustments to Slatistics (page 4l
Facility Square Footage
Physical Therapy Occupational Therapy Medical Supplies Laundry and Linen
Net Adjustment to Facility Square Footage
To adjust to audit findings. (Section 2304, CMS Pub. 15-1)
(167)
167
77
140
217
Adjustments affecting Direct Patient Care Information (pages 7-10)
RN Salaries
Productive
Non-productive
To adjust salaries per audit findings. (Florida Title XIX Long-Term Care
$ 25,987
18,393
RN Fringe Benefits
Reimbursement Plan, Section V.B.)
$ 44,380
FICA
Unemployment Insurance
To adjust benefits per audit findings. (Florida Title XIX Long-Term Care
$ {6,553)
6,553
RN Hours
Reimbursement Plan, Section V.B.)
$
Productive
Non-productive
To adjust hours per audit findings.
{Florida Tille XIX Long-Term Care
(246)
246
Reimbursement Plan, Seclion V.B.)
LPN Salaries
Productive
Non-productive
To adjust salaries per audit findings. (Florida Title XIX Long-Term Care Reimbursement Plan, Section V.B.)
$ {20,121)
26,688
$ 6,567
NH07-063G
13 26032-1
The Woods at Manatee Springs, Inc. Attachment A • Audit Adjustments
For the Period from April 1, 2003 to September 30, 2004
Classification Comment
Increase (Decrease)
Adjustments affecting Direct Patient Care Information (continued) LPN Fringe Benefits
17 FICA
Unemployment Insurance
LPN Hours
18. Productive Non-productive
To adjust benefits per audit findings. (Florida.Title XIX Long-Term Care Reimbursement Plan, Section V.B.)
To adjust hours per audit findings. (Florida Title XIX Long-Term Care
$ (19,869)
19,869
955
698
CNA Salaries
Reimbursement Plan, Section V.B.)
1,653
Productive
Non-productive
To adjust salaries per audit findings. (Florida Title XIX Long-Term Care
$ (72,679)
40,196
CNA Fringe Benefits
Reimbursement Plan, Section VB)
$ (32,483)
FICA
Unemployment Insurance
To adjust benefits per audit findings. (Florida Title XIX Long-Term Care
$ (23,209)
23,209
CNA Hours
Reimbursement Plan. Section V.B.)
$
Productive
Non-productive
To adjust hours per audit findings. (Florida Title XIX Long-Term Care
(4,868)
3,191
Reimbursement Plan, Section V.B.) (1,677)
All Departments - Fringe Benefits
FICA
Unemployment Insurance
To adjust benefits per audit findings. (Florida Title XIX Long-Term Care
$ (48,103)
48,103
Reimbursement Pian, Section V.B.)
$
NH07-063G
14 26032-1
The Woods at Manatee Springs, Inc.
Attachment A-Audit Adjustments
For the Period from April 1, 2003 to September 30, 2004
The following adjustments reported in the Schedule of Fair Rental Value System Data are in accordance with the fair rental value system provisions of the Florida Title XIX
Long-Term Care Reimbursement Plan and, where appropriate, the applicable sections of Chapter 100, Depreciation and 2300, Adequate Cost Data and Cost Findings, of the Provider Reimbursement Manual (CMS Pub. 15-1). The Provider has been furnished with schedules developed during the course of the audit which detail allowable components of the fair rental value system.
Fair Rental Value System Data
Increase
{Decrease)
Classification
Capital Additions and Improvements:
Acquisition Costs $
Retirements $
Capital Replacements:
Acquisition Costs
Pass-through Costs Equity in Capital Assets:
(not examined)
$
$
(not examined)
Ending Equity $
Average Equity $
Return on Equity Before Apportionment
Return on Equity Apportioned to Medicaid
1,899
$ 589
NH07-063G
15 26032-1
The Woods at Manatee Springs, Inc.
Sterling Healthcare, Inc. (Home Office) Attachment A • Audit Adjustments • Home Office
For the Period from April 1, 2003 to September 30, 2004
Account | Increase | ||
Classification | Number | Comment | (Decrease) |
Adiustments to Home Office Administrative Costs | |||
1. Other Bonus Expense | 730290 | To adjust to examined amount. (Section 2304, CMS Pub 15-1) | $ (988,386) |
2.Lega1 | 730580 | To adjust to examined amount. | (3,991) |
(Section 2304, CMS Pub 15-1) | |||
3. Accounting | 730560 | To adjust to examined amount. | (2,475) |
(Section 2304, CMS Pub 15-1) | |||
4. Maintenance | 710710 | To adjust to examined amount. (Section 2304, CMS Pub 15-1) | (20,124) |
5. Travel | 730902 | To adjust to examined amount. (Section 2304, CMS Pub 15-1) | (4,202) |
6. Contract Services Non Related Party | 730510 | To adjust to examined amount. (Section 2304, CMS Pub 15-1) | (110,861) |
Net Adjustment affecting Administrative Costs Portion allocated to The Woods at Manatee Springs
Adiustments to Home Office Property Costs
$ (1,130,039)
$ j41,642)
7. Leases NonRelated Party 730510
To adjust to examined amount.
$ (23,510)
Net Adjustment affecting Property Costs
(Section 2304, CMS Pub 15-1)
$ (23,510)
Portion allocated to The Woods at Manatee Springs
Adjustments to Home Office Ending Equity Capital No Adjustments
$ (554)
NH07-063G
16 26032-1
COMPLETE THIS SECTION ON DELIVERY
.
1
l ..
1 ■ Print your name and address on the reverse so that we can return the card to you. 1.■ Attach this card to the back of the mailpiece, or on the front if space permits. | D. Is delivery address different from Item 1? If YES, enter delivery address below: |
1. Article Addressed to: l Woods of Manatee Springs 5627 9th Street, East Bradenton, FL 34203 | |
3. Service Type □ Certified Mall O.Express Mall 0 Registered O Return Receipt for Merchan.dlse □Insured Mall □C.O.D. | |
4. Restricted Delivery? (Extra Fee) □Yes |
:
I (rransfE
7005 3110 0001 6523 3399
! 2. Article I
;PS Form 3811, February 2004 Domestic Return Receipt 102595-02-M-1540 1
j _;
)
ealthca
12: 28
October 15, 2008
Ms. Lisa Milton, Administrator
Florida Agency for Health Care Administration Medicaid Audit Services
2727 Mahan Drive
Building 3, Mail Stop 21
Tallahassee, Florida 32308
CERTIFIED MAIL:
Provider Name: Provider Number: Audit Engagement: Fiscal Year Ended:
The Woods of Manatee Springs 260321
NH07-063G
September 30, 2004
Dear Ms. Milton:
We are in receipt of the audit report for the Woods of Manatee Springs for the period April 1, 2003 through September 30, 2004. We have reviewed the audit report and the related adjustments and believe that the auditor posted an adjustment based, not on fact but, on misjudgment and that two other adjustments made for lack of supporting documentation do, in fact, have supporting documentation.
Therefore, please accept this letter as our request for an appeal of the aforementioned cost report audit. We wish to have the actual appeal held in abeyance as we believe that the issues can be worked out through concerted teamwork on both our parts.
Please contact me as soon as possible to conform acceptance of this appeal and so that we may arrange for copies of the work papers to be sent to us and/or our cost report preparer for further review.
7;;;;/(d/4'
Thank you for your assistance in this matter. Sincerely,
Robert Hagan President
16 Norcross Street, Suite 100, Roswell, GA 30075
Telephone: 770-993-4000 • Fax: 770-993-9014
RECEIVED
OCT 1 6 2008
EXrlIBIT B
IIJl I 6 -\:i_, ;;_v_,_,.
October 15, 2008
Ms. Lisa Milton, Administrator
Florida Agency for Health Care Administration
Medic"id Audit Services
2727 Mahan Drive
Building 3, Mail Stop 21
Tallahassee, Florida 32308
CERTIFIED MAIL
Provider Name: Provide, Number: Audit Engagement: Fiscal Year Ended:
The Woods of Manatee Springs · 260321
NH07"063G
S"Ptember 30, 2004
Dear Ms. Milton:
We are in receipt ofth.e audit report for the Woods of Manatee Springs for the period April 1, 2003 through September 30, 2004. We h&ve reviewed the audit report and the related adjustmc:mts and believe that the auditor posted an adjustment based, not 011 fact but, on misjudgment and that two other adjustme11ts made for lack of supporting documentation do, in fact, have supporting documentation.
Therefore, please accept this letter as our request for an appeal of the aforementiom. d cost report audit. We wish to have the actual appeal held in abeyanco a1:o we belfave that the issues can be worked out through concerted teamwork on both our parts.
Please contact me as soon as pos1:oible to conform acceptance of this appeal and so that we may arrange for copic:s of the work papers to be sent to us and/or our cost report preparcrr for fur1her review.
Thank you for your assistance in this matter.
Sincerely,
(LJl/4-ay--
PumaryCouncil, Inc.
/);; ,!))
Robert Hagan
President
16 Norcross Street, Suite 100, Roswell, GA 30075
Telephone: 770-993-4000 • Fax: 770-993-9014
Costs may vary from one institution to another because of scope of services, level of care, geographical location, and utilization. It is the intent of the program that providers are reimbursed the actual costs of providing high quality care, regardless of how widely they may vary from provider to provider, except wliere a particular institution's costs are found to be substantially out ofline with other institutions in the same area which are similar in size, scope of services, utilization, and other relevant factors. Utilization, for this Plll'}'Ose, refers not to the provider's occupancy rate but rather to the ma11ner in which the institution is used as determined by the characteristics of the patients treated (i.e., its patient mix - age of patients, type of illness, etc.).
Implicit in the intention that actual costs be paid to the extent they are reasonable is the expectation that the provider seeks to minimize its costs and that its actual costs do not exceed what a prudent and cost conscious buyer pays for a given item or service. (See
§2103.) If costs are determined to exceed the level that such buyers incur, in the absence of clear evidence that the higher costs were unavoidable, the excess costs are not reimbursable under the program.
In the event that a provider undergoes bankruptcy proceedings the program makes payment to the provider based on the reasonable or actual cost of services rendered to Medicare beneficiaries and not on the basis of costs adjusted by bankruptcy arrangements.
The Provider subsequently provided copies of the contracts and paid invoices that clearly indicate these are legitimate services and that the invoices were paid on a timely basis. The Provider contends that tl1ese services were not duplicative (otherwise a binding l1:1gal contracl would not have been entered) and are necessary and prudent in order to maintain a clean and healthy building which leads, in tum, to cleaner and more comfortable residents.
We are again including copies of the contracts and letters from Healthcare Services, an unrelated party, discussing the services they provide.
Adjustment 9:
Allowable Ancilhuy; To adjust due to lack of documentation (Section 2304,
CMS Pub. 15-1)
<13,050>
Copy of invoice attached.
16 Norcross Street, Suite 100, Roswell, GA 30075
Telephone: 770-993-4000 • Fax: 770-993-9014
6432 Tamiami Trai South Sarasota, FL 34321
941-923-2884.
4/12/04
Woods of Mana.tee Nursing Center 16 Norcross Street, Suite 50
Roswell, GA 30075
R9ofrepair:
Labor and materials ··· $4,235.00 ..·•
6432 Tamiami Trail, South Sarasota, FL 34321
941 923-2884.
4/12/04
Woods of Manatee Nursing Center
16 Norcross Street, Suite 50
Roswell, GA 30075
Roof repair;
Labor and materials - .",. -· .. -· ··--- .. ,_ $4,235.00 ·- · ..
September 6, 2007
Mr. John Gabriel
Gabr.id & Associates CPA Medicare/112 -A&R Reopening Mutual of Omaha
Mutual of Omaha Plaza Omaha, NE 68175
John:
STERLING HEALTHCAB INC.
16 Norcross Su,,ei, Suil 100
Roawoll,OA30075 Williijltl S hwam
C11111rollcr (77D) llJ-.4000-Phone (770)993-9014-Fax
lmhwartwi)ng;ljng.-hee,lth-sow
We have been reviewing and evaluating your fax that we received the afternoon of Friday August 31)
2007.
While we have not completed our evaluation, I wanted to fully respond to your denial of the $5,000 monthly contractual payments for HealthCare Services Laundry Services at Woods of Manatee. ($90,000 for the 18 months of the audit)
I believe that thtu·e was some confusion because Woods of Manatee utilizes two contractors for Laundry
. Services (Angelica Textile and HealthCare Services).
Angelica Textile provides the linen services for Woods of Manatee, which Donna Steiennann detailed in her note to you.
HealthCare Services has provided laundry services at the Woods ofManat since April, 2003.. The Laundry services provided.are specifically detaileci under the "Scope of Work" in the Housekeeping and Laundry service agreement. Health Care Services has provided s ices to wash, dry fold and deliver persona1 clothes for the residents, as well as laundering other facility items such as tablecloths, mop heads, residents' blankets and other miscellaneous itt:rns as requested by Woods of Manatee personnel.
HealthCare Services also sorts the clean linen itMs that come into the building from the other outside Laundry Service, lulgelica Textile, and picks up and delivers all laundry items to tbe floors for use by musing and residents. The laundry at the facility operates every day> and is .staffed by a full time Health Care Servlce employee, and requires regular oversight by the Health Care Service Executive Housekeeper.
I am also faxing the copy of the contract. Note that Exhibit I of the Woods of Manatee Springs and Health Care Services details that Health Care Services provided all laundry staffing and laundry supplies to the 120 bed facility.
We will let you know of any other audit issues, Please contact me if you have any questions prior to our Monday September 10, 2007 10:00 AM exit conference.
Woods of Manatee
.Exhibit m
Healthcare Services Group will provide the following laundiy services: Wash. dry, fold. and deliver personal clothing for residents oftms facility Wa.sh, dry, fold, and deliver tablecloths as needed to Dietary Dept
Wash and dry bed blankets and other misc. items that do not get sent out to an outside service
Wash soiled mop heads as needed
Sort dean linens as they are delivered from the outside service to the facility
Deliver clean linen items to the floors for use by nursing and residents
Sterling Health Care .
HEALTHCARE SERVICES GROUP, INC.
THE WOODS OF MANATEE SPRINGS HOUSEKEEPING
APRIL 1, 2003
Olvlslonal Office: 16 Norcross Street • Suite 200 • Ro w111/, GA 30075 • (800) 433-2710 • (770) 5B7-3580 • Fax (770) 587-3623
Corporate Office: 3220 Tillman Drive • Suite 300 • Bensalem, PA 19020 • (215) 639-4274 • (800) 523·2248 , Fax: {215) 639-2152
T7
HEALTHCARE SERVICES GROUP, INC.
SERVICE AGREEMENT
AGREEMENT, made this 1st day of April, 2003 by and between HEALTHCARE SERVICES GROUP, INC. (hereinafter referred to as "Healthcare")i a Pennsylvania corporation, with offices at 3220 Tillman Drive, Suite 300, Glenview Corporate Center, Bensalem, PA 19020,
and
The Woods of Manatee Springs, Inc., A Fl corporation, which operates a Nursing Home known as The Woods of Manatee Springs located at 5627 9th Street East, Bradenton, FL, 34203 (hereinafter referred to as "Facility").
The parties hereto, intending to be legally bound hereby agree as follows:
SCOPE OF WORK:
Healthcare will provide all necessary management, supervision, labor and materials necessary to perfonn the housekeeping and Jaund,y services on the premises of the Facility, All existing hOusekeeping equipment will be assumed by Healthcare In performing its duties. Any repair of, r&placement of, or addition to, housekeeping equipment will be Healthcare's responsibility, The value and utilization of the existing housekeeping equipment was a consideration in determlning the service price. The scope of work described will be In compliance with the specifications and schedules attached hereto as Exhibits I and II to this Service Agreement
CONTRACT AMOUNT: .
In consideration of Healthcare providing the aforesaid seNices, the Facility will pay to Healthcate the sum of Three Hundred Forty Eight Thousand and no/100 dollars {$348,000.00} per year, said sum to be po1ld in twelve payments, with each pa mant due In the amouht ofTwenty Nine Thousand and no/100
dollars> {S?Q,eeo:®,) 91'1 the d1/'t services re ran ered through. Sales tax, if appffcable, will be added to
n')
the service blllfgJ tmO O
TERM: ;. '
The tenn of this Service Agreement shall commemce on April 1, 2003 and will continue unless canceled in accordance with the provi$ions contained herein. This Service Agreement can be canceled by either party One hundred twenty (120) days after services begin provided a ninety (90) day written notice has been given.
Dlv!slonal Olflce: 18 Norcros StrBijl • Suit11 200 • F!oswt/1, GA 30075 • (800) 433-2710 • (770) 587-35FJO ■ Fax (770) 587-3623
Corporal Office: 3220 Til!man Drive • Suite 300 • Bensalem, PA 19020 • {215) 639-4274 • (BOO) 523·2248, Fax: (215) li89·2152
..
INSURANCE COVERAGEf EMPLOYEE TAXES, RATES AND BENEFITS:
Healthcare will provide and pay Workmen's Compensation, General Liability, FICA, Federal and Sti!te Unemployment, manager.:; salary, employee hourly wages and benefits for it's employees. Should any rate increase occur in any of these categories, the billing will be adjusted to reflect th.ese changes. . Healthcare will notify the Facility in writing of the increases and effective dates of these changes.
CUSTOMER COOPERATION:
During the term of this Service Agreement, the Facility will make all of its facilities available to Healthcare so that the aforesaid services may be performed by Healthcare. Further, during the term of this Service Agreement the Fac:Hlty will provide Healthcare personnel With the necessary utilities, lncludlng but not lirnitoo to electricity and water, so that its services may be performed by Healthcare.
The proposal price is based upon the ongoing operation of the existing laundry equipment of similar
or greater capacity to that of the facility at the time of the proposal presentation.
GENERAL PROVISIONS:
Any notices given either party may be given by mail, registered or qertified, postage prepaid, with return receipt requested. Mailed notices shall be deemed communicated .thirty (30) days after maiJing and should be addressed to the parties at the addresses in the introductory paragraph of this Service Agreement, but each party may change its address by written notice in accordance with this paragraph.
This Seivice Agreement supersedes any and all other agreements, either oral or written, between the piu1ies hereto with respect to the engagement of Healthcare by the Facility and contains all the covenants i:lnd agreements between the p;artles wlth respect to its subject matter. This Service Agreement shall not affect or modify any other agreements bi,tween the parties with respect to the payment of any existing debts or obligations owed by the Facility to Healthcare.
This Service Agreement shallbe governed and construed in accordance with the laws of the State of the commonwealth of Pennsylvania.
To the best of Healthcare's ability, the housekeeping and laundry departments will be in complete compliance with all state and federal regulatory agencies.
Neither party, in the performance of this Service Agreement, shall discriminate against any patient employee, or other person because of race, color, creed, sex, ancestry, national ori91n, or handicap. Both parties to this Seivice Agreement shall comply with the requlrements of Title VJ of the Civil Rights Act of 1964 and Section 504 of the Rehablllt!tion Act of 1973.
Healthcare shall, until the expiration of four years after the furnishing of services pursuant to this Service Agreernent, upon written request. make available to the Secretary of the Department of Health and Human Services (HHS), or the Secretary's duly authorized representatives, or upon request to the Comptroller General or the Comptroller General's duly authorized representatives, this Service Agraement and such books, documents and records that are necessaiy to certify the nature and extent of costs under this Service Agreement. This provision shall apply ff the amounts paid under the Seivice Agreement are$ 10,000 or more over a twelve month period. The availability of Healthcare's books, documents and records shall be subject at al/ times to such criteria and procedures for seeking or obtaining access as rnay be promulgated' by the Secretary of HHS in regulations and other ijpplicable laws. Haalthcare's disclosure under this paragn:iph shall not be construed as a waiver of any other legal rights to which Healthcare or the Facility rnay be entitled. Each party will notify the other within 10 days of receipt of a request for access.
If pursuant to this Service Agreement, any of Healthcare's duties .and obligations are to be carried out by any individual or entity under a contract with Healthcare with a value of $10,000 or more, over a twelve month period, The avallability of Healthcare's books, documents and records shall be
subject at all times to such criteria and procedures for seeking or obtaining access as may be promulgated by the Secretary of HHS in regulations and other applicable laws. Healthcare's disclosure under this paragraph shall net be cronstrued as a waiver of any other legal rights to which Healthcare or the Facility may be entitled. each party will notify the other within 10 days of receipt of a request for
access.
If pursuant to this Service Agreement, any of Healthcare's duties and obligations are to be earned out by any individual or entity under a contract with Healthcare with a value of $10,000 or more, over a twelve month period. and that subcontractor is to a significant extent, associated or affiliated with. owns. or is owned by or has control of or is controlled by Healthcare, each such subcontractor shall itself by subject to the access requirements and Healthcare shall require such subcontractor to meet the access requirements.
This Service Agreement shall be binding upon. and inure to the benefit of, the parties and their
respective heirs, successors, personal representatives and assigns.
During the term of this Agreement, and for a period of one year after the termination of this Agreement, neither party shall hire management personnel (I.e., managers or supervisors) (a)still employed by the other; or (b)who had been employed by the other at any time within one year before or after the termination of this Agreement.
IN WITNESS WHEREOF, the parties hereto, or their duly authorized officers or agents, have executed, sealed and delivered this Service Agreement, ln duplicate, intending to be legally bound hereby.
Print Name: Brian Waters
Title: Vice President Operations
Full Name: Bob Hagan
Title: President
HEALTHCARE SERVICES GROUP, INC.
E'.XHIBJT I
The Woods of Manatee Springs
PROPOSAL
HEALTHCARE SERVICES GROUP, lNC. will provide the following:
Full time executive housekeeper
District Manager ta oversee operation
All staffing and payroll responsibilities for housekeeping and laundry
salaries
taxes and insurance
fringe benefits
All laundry supplies to indude the following:
detergent - softener
bleach - sour
All housekeeping supplies listed
Heavy housekeeping equipment - Floor machines etc.
Employee advertising Uniforms
Monthly unit inspections and regular district manager visits
Regular employee in-service program
All housekeeping equipment necessary for start up
#,;25
The cost of this service will be: /Month.
The above cost does not include the outside laundry service.
Olvlslonal Of/lea: 16 Norcross Street • Sui[a 200 • Ro well, GA 3007,5 (800) 413-2710 • (770) 587-3580 • Fax (770) 587-362/J
Corporal& Office; 3220 Tlllman Drive • Suite 300 • Bensalem, PA 19020 • (2t5) 689-4274 • (800) 523-2248 • Fax: (215) QS9"2f 52
HEALTHCARE SERVICES GROUP, INC.
The Woqgs of Manatee Springs
EXHIBIT II
SUPPLIES
The following is a list of supplies and chemicals provided by Healthcare Services Group, Inc.
Germicidal Detergent All Purpose Degreaser Degreaser Ammoniated Stripper Floor Finish
Sealer (22% Solid) Glass Cleaner Ammonia Cleanser
Bowl Cleaner Furniture Cleaner Furniture Polish Metal Polish Carpet Shampoo
Dust Mops and Handles Dust Cloths
Mops and Mop Handles Buff Pads
Stripping Pads
All Supplementary Tools For Light Housekeeping
All Laundry Chemicals
The client will be responsible for the following supplies:
All Paper and plastic for housekeeping All Hand Soap
All Laundry Equipment Repair
All Hampers, Bins & Racks For The Laundry
All Spreads y Curtains Pillows Blankets etc.
Clvlslonal Ottice: 16 Norcross Street • Suits 200 • Roswell, GA 30075 • (800) 433-2710 • (770) 5B7-3580 • Fax (770) SS'T-3823
Corporate O!tice: 3220 TIiiman Drive • Sulie 300 • Bensalem, PA 19020 • (215) 639-4274 • (BOO) 523-224S • Fax: (215) 639,2152
HEALTHCARE SERVICES GROUP, INC.
THE WOODS OF MANATEE SPRINGS
HOUSEKEEPING
APRIL 1, 2003
Dlvlslonal 01flce: 16 Norcros. Street • Suite 200 • Roswell, GA 30075 • (BOO) 433,2710 • (110) 587'-3580 • Fax (770) 587•3623
Corporate Ottice: :3220 TIiiman Drive • Suite 300 • Bensalem, PA Hl□2D • (215) 639-4274 • (800) 523-2248 • F ,;: (215) 639-2152
T7
HEALTHCARE SERVICES GROUP, INC.
EXHIBIT I
The Woods of Manatee Springs PROPOSAL
HEALTHCARE SERVICES GROUP, INC. will provide the following:
FuII time executive housekeeper
District Manager to oversee operation
-All staffing and payroll responsibilities for housekeeping and laundry
salaries
taxes and insurance
fringe benefits
All laundry supplies to include the following: detergent - softener
bleach - sour
w All housekeeping supplies listed
Heavy housekeeping equipment - Floor machines etc.
Employee advertising
Uniforms
Monthly unit inspections and regular district manager visits
Regular employee in•service program
All housekeeping equipment necessary for start up
#%'q-r:ro
The cost of this service will be: $...2-nn I /Month.
The above cost does not include the outside laundry service.
Olvlslonal Otflce: 16 Norcross Street • Suite 200 • Roswell, GA 30075 • (800) 483-2110 • (770) 587-3580 • Fax (710) 587-3623
Corporaoo Office: 3220 TIiiman Drive • Suite 300 • Bensaljj!m, PA 190 0 • (215) 839-4274 • (800) 5 3-2248 • Fax: (215) 639-2152
12:/91 39 d
HEALTHCARE SERVICES GROUP, INC.
SERVICE AGREEMENT
AGREEMENT, made this 1st day of April, 2003 by and between HEALTHCARE
) ,
SERVICES GROUP, INC. (hereinafter referred to as 1'Healthcare11 a Pennsylvania
corporation, with offices at 3220 Tillman Drive, Suite 300, Glenview Corporate Center, Bensalem, PA 19020,
and
) .
The Woods of Manatee Springs, Inc., A FL corporation, which operates a Nursing Home known as The Woods of Manatee Springs located at 5627 9th Street East1 Bradenton, FL, 34203 (hereinafter referred to as 11F acility11
The parties hereto, intending to be legally bound hereby agree as follows:
SCOPE OF WORK:
Healthcare will provide all necessary management, supervision, labor and materials neoess.ary to perform the housekeeping and laundry services on the premises of the Facility. All existing housskeaping equipment will be assumed by Healthcare in pertorming its duties. Any repair of, replacement of, or addition to, housekeeping equipment will be Healthcare·s responsibility. The value and utilization of the existing housekeeping equipment was a consideration in determinlng the service price. The scope of work deecribed will be in compliance with the specifications and schedules attached hereto aij Exhibits I a11d II to this Servlce Agreement.
CONTRACT AMOUNT:
dt
In conslderatlon of Healthcare providing the aforesaid sefVices, the Facmty will pay to Healthcare the sum of Three Hundred Forty Eight Thousand and no/100 dollars ($34B, 000.00) per year, said sum to be paid In twelve payments, with each payment due in the amount of Twenty Nine Thousand and no/100
dollars £$2Q;B6C11t}.) .eA-the
services were ren ered through. Sales tax, if applicable, will be added to
A)..!
the service bill(g. J.otf() ff)0 n
TERM: 1 Iv
The term of this Service Agreement shall commence on April 1, 2003 and will continue unless canceled in acc:ordance with the provisions contained herein. This Servlc:e Agreement can be canceled by either party One hundred twenty (120) days after services begIn provided a ninety (90) day written notice has been given.
Dlvlslonal Office: 16 Norcross Street • Suite 200 • Roawell, GA 3007!i • (800) 435-2710 • (770) 6B1•3j80 • Fax (170} 587-3623
Corporate Office; 3220 Tillman Drive • Sul!e 30D • Bensalem, PA 190W • (215) 839-4274 • (800) 523-2248 • F6x: /215) 839·2152
T7
INSURANCE COVERAGE, EMPLOYEE TAXES, RATES AND BENEFITS
Healthcare will provide and pay Workmen's Compensation, General Liability, FICA, Federal and State Unemployment. managers salary, employee hourly wages and benefits for it's employees. Should any rate increase occur in any of these categories, the billing will be adjusted to reflect these changes. Healthcare will notify the Facility in writing of the increases and effective dates of these changes.
CUSTOMER COOPERATION:
During the term of this Service Agreement, the Facfllty will make all of its facilities available to Healthcare so that the aforesaid services may be performed by Healthcare. Further, during the tern, of this Service Agreement, the Facility Will provide Healthcare personnel with the necessary utilities, including but not limited to electricity and water, so that it's services may be performed by Healthcare.
The proposal price is based upon the ongoing operation of the existing laundry equipment of similar
or greater capacity to that of the facility at the time of the proposal presentation.
GENERAL PROVISIONS:
Any notices given either party may be given by mail, registered or certified, postage prepaid, with return receipt requested. Mailed notices shall be deemed communicated thirty (30) days after mailing and should be addressed to the parties at the addresses in the introductory paragraph of thii:; Service Agreement, but each party may change its address by written notice in accordance with this paragraph.
This Service Agreement supersedes any and all other agreements, either oral or written, between the parties hereto with respect to the engagement of Healthcare by the Facility and contains all the covenants and agreements between the parties with respect to its subject matter. This SfflVice Agreement shall not affect or modify any other agreem£,llts between the parties with rt1spect to the payment of any e,dsting debts or obligations owed by the Facility to HeaJ-thcar "
This Service Agreement shall be governed and construed in accordance with the laws of the State of the commonwealth of Pennsylvania.
To the best of Healthcare's ability, the housekeeping and laundry departments will be in cornplete compliance with all state and federal regulatory agenci1:1s.
Neither party, in the.perform;:;ince of this Service Agreement, shall discriminate against any patient, ernployee, or other person because of race, color, creed, sex, ancestry, national origin, or handicap. Beth parties to this Service Agreement shall comply with the requlrernents of Title VI of the Civil Rights /J,.,ct of 1964 and Section 504 of the Rehabilitation Act of 1973.
Healthcare shall, until the expiration of four years after the furnishing of services pursuant to this Service Agraement, upon written request, make available to the Secretary of the Department of Health and Human Services (HHS), or the Secretary's duly authorized repre8entatives, or upon request to the Comptroller General or the Comptroller General's duly authorized representatives, this Service Agreement and such books, documents and records that are necessary to certify the nature and extent of costs under this Service Agreement. This provision shall apply if the amounts paid under the Service Agreement are$ 10,000 or more over a twelve month period. Th& availability of Healthcare's books, documents and records shall be subject at all times to such criteria and procedures for seeking or obtaining access as may be promulgated by the Secretary of HHS in regulations and other applii;;i3ble laws. Healthcare's disclosure under this paragraph shall not be construed as a waiver of any other legal rights to which Healthcar or the Facility may be entitled. Each party will notify the other within 1o days of receipt of a request for access.
T.7:/R T. -=Jt:)\:1,-l T7
lf pursuant to this Setvice Agreement, any of Healthcare·s duties and obligations are to be carried out by any individual or entity under a contract with Healthcata with a value of $10,000 or more, over a twa!,;e _month period. The availability of Healthcare's books, documents and records shall be
subject at a!I times to such criteria and procedures for seelcin!;J or obtaining acces as may be promulgated by the Secretary of HHS in regulations and other applicable laws. Hei:ilthcareis disclosure under this paragraph shall not be construed as a waiver of any other legal rights to which Healthcare or
the Facility may be entitled, each party will nolify the other within 10 days of receipt of a request for
access.
If pursuant to this Service Agreement,. any of Healthcare's duties and obligations are to be carried out by any individual or entity under a contract with Healthcare with a value of $10,000 or more, over a twelve month perfod, and that subcontractor is to a significant extent, associated or affiliated with, owns. or is owned by or has control of or is controlled by Healthcare, each such subcontractor shall itself by subject to the access requirements and Healthcare shall require such subcontractor to meet the access requirements.
This Service Agreement shall be binding upon, and Inure to the benefit of, the parties and their respective heirs, successors, personal representatives and assigns.
During the tenn of this Agreement, and for a period of one year after the termination of this Agreement, neither party shall hire management personnel {i.e.1 managers or supervisors) {a)still employed by the other; or (b)who had been employed by the other at any trme within one year before or after the termination of this Agreement.
IN WITNESS WHEREOF, the parties hereto, or their duly authorized officers or agents, have executed, sealed and delivered this Service Agreement, in duplicate, intending to be legally bound hereby.
HEA S OUP, INC.
8
Print Name: Brian Waters
Title: Vice President 0Rerations
Full Name: Bob Hagan
Title: President
T7
HEALTHCARE SERVICES GROUP, INC.
Th& Wuog§ of M@natee Springs
EXHIBIT II
SUPPLIES
The following is a list of supplies and chemicals provided by Healthcare Services Group, Inc.
Germicidal Detergent All Purpose Degreaser Degreaser Ammoniated Stripper Floor Finish
Sealer (22% Solid) Glass Cleaner Ammonia Cleanser
Bowl Cleaner Furniture Cleaner Furniture Polish Metal Polish Carpet Shampoo
Dust Mops and Handles Dust Cloths
Mops and Mop Handles
Buff Pads Stripping Pads
All Supplementary Tools For Light Housekeeping
All Laundry Chemicals
The client will be responsible for the following supplies:
All Paper and plastic for housekeeping All Hand Soap
All Laundry Equipment Repair
All Hampers, Bins & Racks For The Laundry
All Spreads Curtains - Pillows Blankets etc.
Dlv!slonal Offloe: 16 Norcros Street • Suite 200 • Roswell, GA 30075 • (800) 433-2710 • ('T"I0) 581"3580 • Fax (770) 587·3823
Corporate Office: 3220 Tillman Driv,e
Sui1s 300 • Bensalem, PA 19020.• (215) 639"4274 • (BOO) :23,2248 • Fax: (215) 639-2152
T7
FROM :MANATEESPRINGSCAREANDREHAB FAX NO, :9417559365 Oct. 09 2008 02:45PM P2
f!l,.EASE 8!iMIT A QQPV QE THE f!MI PAGE QE THI§ IHYP i WITH
YQUR PA)'MENT 98 WRITE THE INVOJCE NUMBER (LQ.<cATED AJ THE
B•SHI roP cQBNEB QF vouR1Nyo1ce1 oN xouR£HecK. tHANK voy
SUNDANCE REHABILITATION THERAPY SERVICES INVOICE
Sorvicos fer M11rch, 2004
FucIIIt y: Woods of Manatee Spring$ 5827 Ninlh Street f:BSt Bradenton , F\. 34203
Pe,Di•m | ||||||||
servlceJDescrlptlori | Payor | Pint& | aur Unit | # Unltt | Ratfl | EJCt. Amount | ||
TOTAL RUG CAYS | 8NF | MacHoareA | tlays | 1880.00 | $116,578.47 | |||
OUTLIER CAYS PRIOR | SNF | M lcareA | ill)'$ | 80,00 | $5,061.68 | |||
MONTH | ||||||||
hr Diem Total; 5121,840.15 | ||||||||
PhylfGajl | ||||||||
S.rvlcelOelicrlPllon | Cat | Peyor | PtP'lts | Bill Utiil | # Unlti | le | ext. Amount | |
PT RUG ALLOCATION | · SNF | Medk:ar@A | !:aoh | 1.00 | $55,127.49 | |||
MEDICA E PART Iii | SNF | Medicares | CPT | 3SQ.OO | $8,422,68 | |||
PT RUG OUTLIER | SNF | Medii;are A | Each | 1.00 | $2,$16.30 | |||
ALLOCATION | ||||||||
Phyalal | Total: | $HI!,11:16.37 | ||||||
Occ;11p•tlon•I | ||||||||
S&1VIC&/Descrlpt10n | Cal | Payor | PtlllS | 9111 Unit | # Units | Ri\$ | axi. Amount | |
OT RUG ALLOCATION | SNF | Medicare A | Each | 1.00 | $48,876.83 | |||
UiOICARE PART 8 | SNF | MedicereB | CPT | 246,00 | $5,422.94 | |||
OT RUG OUTLll:R | SNF | Medicare A | Eeu::h | 1.00 | $2,169.29 | |||
ALLOCATION | ||||||||
Ot:eup1tion1I Tota): $56,268,85 | ||||||||
Bpeec.h | ||||||||
servlce/Deec:rlptton | Cat | Payor | ptnl$ | BIii Unit | # IJn/16 | Rele | E:xl. Amount | |
,ST UG A LOCATION | iNF | MedloarvA | Each | 1.00 | $12,774.35 | |||
ST FtUG OUTLIER | SNF | MeelicareA | Eaoh | 1.00 | $276.09 | |||
A LOCATION |
--Cat
April 2, 2004
lrwoioo: 1ooorate
Remit: SUNDANCE REHABILITATION -
P.O. Bo:,; 18072
A&hbum, VA 20146
Speec:h Total: 513,050.44
INVOICE TOTAL: $135,415.17
1Z: / u; 38t'd
09/01/2015 11:44 7709339014 STERLING PAGE 02/02
STATE OF FLORIDA
AGENCY FOR HEALTH CARE ADMINISTRATION THE WOODS OF MANATEE SPRINGS,
rr.··,ir Lt•".' .u:""i
t\HCA
AGENCY CLERK
2815 SEP - I P 3: I 5
Petitioner,
vs. Engagement No.: NH07-063G
STATE OF FLORIDA, AGENCY FOR HEALTH CARE ADMINISTRATION,
Respondent.
;!
NOTICE OF VOLUNTARY DISMISSAL
Petitioner, The Woods of Manatee Springs) by and through its undersigned counsel, hereby gives Notice of Voluntary Dismissal the above styled action. Each party will bear their own attorney's fees and costs.
as...£L.J
Respectfully submitted,
RichardAFeldman, Esq.
· 5627 9th St. East Bradenton, FL 34203 FL Bar No.: 024130
Email: feldman richard@yahoo.com Attorney for Petitioner
CERTIFICATE OF SERVICE
.I HER.EBY CERTIFY that a true and correct copy of the foregoing was furnished by facsimile to the Agency Clerk for the Respondent, at facsimile number (850) 921-0158 and to Katharine B. Heyward, Esq.,
Richard A. Feldman, Esq. Attorney for Petitioner
Assistant General Counsel for the Respondent, by email to Katt,.arinc.Heyward@ahs;a.myflorida.com this g/ day of September, 2015.
EXHIBrr C
Issue Date | Proceedings |
---|---|
Sep. 24, 2015 | Agency Final Order filed. |
May 21, 2014 | Order Closing File and Relinquishing Jurisdiction. CASE CLOSED. |
May 21, 2014 | Joint Motion to Relinquish Jurisdiction filed. |
May 20, 2014 | Notice of Substitution of Counsel (Jeffries Duvall) filed. |
May 13, 2014 | Initial Order. |
May 12, 2014 | Notice of Substitution of Counsel (filed by John Gilroy). |
May 12, 2014 | Agency action letter filed. |
May 12, 2014 | Petition for Formal Administrative Proceeding filed. |
May 12, 2014 | Notice (of Agency referral) filed. |
Issue Date | Document | Summary |
---|---|---|
Sep. 18, 2015 | Agency Final Order |