DILLARD, Judge.
This dispute arises from the Miller County Board of Education's (the "Board") termination of Robert McIntosh's employment as superintendent of the Miller County Schools. McIntosh sued the Board for breach of contract, and the trial court denied the Board's motion for summary judgment. The Board then filed an application for interlocutory appeal, which we granted. On appeal, the Board claims that the trial court erred in denying its motion for summary judgment because (1) McIntosh failed to exhaust his administrative remedies before filing suit, and (2) the contract McIntosh claims was breached is void. For the reasons noted infra, we affirm.
The record shows that McIntosh and the Board entered into an employment agreement (the "2010 Employment Agreement"), whereby McIntosh would serve as the superintendent of Miller County Schools, effective December 30, 2010, and terminating on December 30, 2013. On April 16, 2012, the Board and McIntosh entered into a second employment agreement (the "2012 Employment Agreement") for a term commencing on April 16, 2012, and terminating on April 15, 2015. There do not appear to be, and the parties do not contend, that there are any material differences between the 2010 Employment Agreement and the 2012 Employment Agreement (referred to collectively herein as the "Employment Agreements"), other than McIntosh's respective terms of employment under those agreements. And under either contract, McIntosh was subject to dismissal or suspension for the same reasons, such as incompetency and insubordination. But prior to any such dismissal or suspension, the Employment Agreements provided that
And by letter dated November 13, 2012, the Board terminated McIntosh's employment for cause, effective November 15, 2012,
In a reply dated November 21, 2012, McIntosh responded to the termination letter, maintaining, inter alia, that its allegations were insufficient factually and legally to constitute cause for his termination, asserting his right to a pre-hearing conference, and advising that "we will have to work together to obtain a mutually agreeable tribunal date." Nevertheless, no tribunal was ever appointed by the Board, and no hearing was ever held. And thereafter, on January 28, 2013, McIntosh sued the Board in superior court for damages arising out of the Board's alleged breach of the 2012 Employment Agreement. The Board answered McIntosh's complaint, and, inter alia, moved that the complaint be dismissed for failure to exhaust administrative remedies. In addition, the Board asserted a counterclaim against McIntosh, seeking a declaratory judgment that the 2012 Employment Agreement is void and unenforceable.
The trial court denied the Board's subsequent motion for summary judgment, but certified its order for immediate review. The Board then filed an application for interlocutory appeal, which this Court granted. This appeal follows.
1. Because the exhaustion of administrative remedies is a threshold requirement for McIntosh to pursue his action in superior court, we will first address that claim. Specifically, the Board maintains that McIntosh failed to exhaust his administrative remedies because his response to the Board's termination letter was both too late and substantively insufficient. We disagree.
At the outset, we note that the "the terms and conditions of employment of a school superintendent by a local school system shall be determined exclusively by the contract between those parties."
And while the Board asserts that the 2012 Employment Agreement is void, it represented to the trial court (and to this Court
So viewed, under either Employment Agreement, "McIntosh shall be given a written statement of charges" and is "required to file written response thereto within seven (7) days, setting forth the contentions of McIntosh, and stating distinctly any special defenses." In this respect, the record shows that the Board transmitted the letter containing the written charges by certified mail on November 13, 2012; McIntosh received the letter on November 15, 2012; and McIntosh responded to the Board's letter by facsimile transmission, certified mail, and regular mail on November 21, 2012. The Board then received McIntosh's certified letter on November 26, 2012. And as a result of this sequence of events, the Board maintains that McIntosh "did not file a written response to the November 13, 2012 termination letter setting forth his contentions or stating distinctly any special defenses by November 20, 2012," and thus failed to avail himself of the right to a hearing regarding his termination.
The Board's interpretation of the Employment Agreements assumes that the seven-day period for responding to the written statement of charges commenced with the mailing of the letter containing the charges, but that is not what the contracts actually provide. Indeed, the applicable termination provision contemplates that McIntosh be "given" the written statement of charges, but it does not specify any particular method or manner in which that might occur, by mail or otherwise. McIntosh was then "required to file written response [to the written statement of charges] within (7) days, setting forth the contentions of McIntosh, and stating distinctly any special defenses." If McIntosh is deemed "given" the charges upon their mailing by Board, then he would be at the mercy of the vagaries of the mail as to the time (or no time at all) afforded him to
And setting aside the question of whether the date McIntosh transmitted his response, as opposed to the date the Board actually received the response,
The Board further maintains that even if McIntosh's response was timely he, nevertheless, failed to comply with the contractual requirement that his response "set[] forth the contentions of McIntosh, and stat[e] distinctly any special defenses." This is because, in his reply, McIntosh simply contended that he "denie[d] the allegations of the Charge letter as they are insufficient factually and legally to constitute cause for termination of his contract under Georgia law." And in the Board's view, this general denial of the detailed allegations in the charge letter and utter failure to set forth any specific factual contentions or special defenses does not satisfy the requirements set forth in the Employment Agreements.
We agree with the Board that its lengthy written statement of charges was consistent with its contractual obligation to
Lastly, McIntosh was not required to seek relief under OCGA § 20-2-1160 before pursuing a claim in superior court. That statutory provision provides, in pertinent part, that "[a]ny party aggrieved by a decision of the local board rendered on a contested issue after a hearing shall have the right to appeal therefrom to the State Board of Education."
2. The Board further contends that it was entitled to summary judgment because the 2012 Employment Agreement is void and unenforceable for violating OCGA § 20-2-101(a) and (d). We agree with the Board that the 2012 Employment Agreement is void because the Board had no authority to enter into that particular contract. We, nevertheless, affirm the trial court's denial of the Board's motion for summary judgment because, construing McIntosh's complaint forgivingly (as we are required to do at this stage of the proceedings),
At the outset of our analysis, we note that summary judgment is only warranted "if the pleadings, depositions, answers to interrogatories, and admissions on file, together with the affidavits, if any, show that there is no genuine issue as to any material fact and that the moving party is entitled to a judgment as a matter of law."
(a) To begin with, we agree with the Board that the 2012 Employment Agreement is void because it (as previously constituted) did not comply with OCGA § 20-2-101(d), which provides that,
Indeed, OCGA § 20-2-101(d) contemplates two conditions under which a local school board may appoint and employ a successor:
However, the Board's challenge to the validity of the "roll-over" provision is relevant to the extent it implies that the 2010 Employment Agreement is likewise void. And while we agree with the Board that the roll-over provision of that contract is void, the remainder of the agreement is not destroyed thereby.
The 2010 Employment Agreement allows the Board "to extend the contract of employment herein for an additional term of three (3) years, commencing on December 30 in the year the contract is extended, and the terms and provisions of this agreement shall be applicable." And under the plain terms of OCGA § 20-2-101(a), "[s]uperintendents of each school system shall be employed by the local board of education under written contracts for a term of not less than one year and not more than three years."
Although the 2010 Employment Agreement is for a term of three years, OCGA § 20-2-101(a) also provides that "[a]ny provision of any such contract which provides for an extension of the duration of employment thereunder, whether automatic or contingent upon the occurrence of one or more events, shall be void if that extension would result in employment under the contract, as extended, for a period which exceeds three years." Thus, contingent upon the event of the Board's exercise of the right, the roll-over provision of the 2010 Employment Agreement contemplates an extension of the term of employment beyond three years. As such, pursuant to OCGA § 20-2-101(a), that "provision... shall be void."
Nevertheless, so long as the 2010 Employment Agreement is severable, as determined by the intent of the parties, "the invalid provision does not render other provisions of the contract void."
(c) Notwithstanding the foregoing, the Board represented to the trial court (and this Court) that McIntosh and the Board's employment relationship is governed by the 2010 Employment Agreement if the 2012 Employment Agreement is void,
Judgment affirmed.
ANDREWS, P.J., and McMILLIAN, J., concur.