RENDELL, Circuit Judge.
Plaintiffs Bobbi-Jo Smiley, Amber Blow, and Kelsey Turner appeal the District Court's grant of summary judgment in favor of Appellees E.I. DuPont De Nemours & Company and Adecco USA, Inc. (collectively, "DuPont") on their claims under the Fair Labor Standards Act ("FLSA"), 29 U.S.C. § 201, et seq. and Pennsylvania's Wage Payment and Collection Law ("WPCL"), 43 P.S. § 260.1, et seq. Plaintiffs filed a putative collective action and class action against DuPont, seeking overtime compensation for time they spent donning and doffing their uniforms and protective gear and performing "shift relief" before and after their regularly-scheduled shifts. DuPont contended that it could offset compensation it gave Plaintiffs for meal breaks during their shift — for which DuPont was not required to provide compensation under the FLSA — against such required overtime.
The District Court agreed with DuPont. We conclude that the FLSA and applicable regulations, as well as our precedent in Wheeler v. Hampton Twp., 399 F.3d 238 (3d Cir. 2005), compel the opposite result and will therefore reverse the District Court's grant of summary judgment and remand for further proceedings.
Appellants worked twelve-hour shifts at DuPont's manufacturing plant in Towanda, Pennsylvania.
DuPont chose to compensate Plaintiffs for meal breaks
DuPont treated the compensation for meal breaks similarly to other types of compensation given to employees. It included the compensation given for paid meal breaks when it calculated employees' regular rate of pay, and meal break time was included in employees' paystubs as part of their total hours worked each week.
Plaintiffs brought this putative collective action and class action against DuPont, claiming that DuPont violated the FLSA and WPCL by requiring Plaintiffs to work before and after their twelve-hour shifts without paying them overtime, i.e., time and one-half, compensation. Plaintiffs sought to recover overtime compensation for time spent donning and doffing their uniforms and protective gear and performing shift relief. DuPont argued that their claims fail because it could offset the paid breaks DuPont voluntarily provided Plaintiffs against the unpaid donning and doffing and shift-relief time. Plaintiffs filed a motion to conditionally certify a FLSA collective action, which the District Court granted. Plaintiffs' counsel sent a notice of the FLSA class to the prospective class members, and more than 160 workers opted in. Following the close of discovery, DuPont filed its motion for summary judgment.
The District Court granted DuPont's motion for summary judgment, holding that the FLSA allowed DuPont to use paid non-work time to offset the required overtime and dismissing the lawsuit entirely.
Prior to oral argument, we invited the Department of Labor ("DOL") to file an amicus brief to assist us in understanding the intricacies of the important FLSA issue presented by this case. At our request, the DOL and DuPont each filed letter briefs further addressing how we should analyze the issue of offsetting paid non-work time against unpaid time worked under the FLSA. We are to give deference to the DOL's position and guidelines under Skidmore v. Swift, 323 U.S. 134, 65 S.Ct. 161, 89 L.Ed. 124 (1944). See Madison v. Res. for Human Dev., Inc., 233 F.3d 175, 186 (3d Cir. 2000) ("[I]nformal agency interpretations in `opinion letters and similar documents' are .... `entitled to respect' under Skidmore v. Swift ... but only to the extent they have the `power to persuade.'") (internal footnote omitted). Under Skidmore, "[t]he weight of [an agency's] judgment in a particular case will depend upon the thoroughness evident in its consideration, the validity of its reasoning, its consistency with earlier and later pronouncements, and all those factors which give it power to persuade, if lacking power to control." Skidmore, 323 U.S. at 140, 65 S.Ct. 161.
The District Court had jurisdiction pursuant to 28 U.S.C. §§ 1331 and 1367(a). We have jurisdiction under 28 U.S.C. § 1291. We exercise plenary review over the District Court's interpretation of the FLSA and its grant of summary judgment. Rosano v. Twp. of Teaneck, 754 F.3d 177, 184 (3d Cir. 2014). Additionally, we note that "the FLSA must be construed liberally in favor of employees" and "exemptions should be construed narrowly, that is, against the employer." Lawrence v. City of Philadelphia, 527 F.3d 299, 310 (3d Cir. 2008).
To provide context for the ultimate issue before us, we begin by reviewing the contours of the FLSA and the circumstances in which an employer may offset compensation already given to an employee against required overtime.
We have noted that the FLSA has a "broad remedial purpose." De Asencio v. Tyson Foods, Inc., 500 F.3d 361, 373 (3d Cir. 2007). "The central aim of the Act was to achieve ... certain minimum labor standards." Mitchell v. Robert DeMario Jewelry, Inc., 361 U.S. 288, 292, 80 S.Ct. 332, 4 L.Ed.2d 323 (1960). The Act established baseline standards through "federal minimum-wage, maximum-hour, and overtime
Among the bedrock principles of the FLSA is the requirement that employers pay employees for all hours worked. 29 C.F.R. § 778.223 ("Under the Act an employee must be compensated for all hours worked."); see also Ballaris v. Wacker Siltronic Corp., 370 F.3d 901, 913 (9th Cir. 2004) ("One of the principal purposes of the FLSA is to ensure that employees are provided appropriate compensation for all hours worked.") (emphasis in original). Pursuant to the FLSA, employers cannot employ any employee "for a workweek longer than forty hours unless such employee receives compensation for his employment... at a rate not less than one and one-half times the regular rate at which he is employed." 29 U.S.C. § 207(a)(1). In other words, employers are required to compensate employees for time in excess of forty hours with overtime compensation, which is paid at a rate of one and one-half times the employee's regular rate of pay.
The regular rate at which an employee is paid for "straight time" — or the first forty hours of work in a week — is integral to the issue of overtime payment under the FLSA. The regular rate is determined by way of a calculation. It is a "rate per hour" that "is determined by dividing [the] total remuneration for employment (except statutory exclusions) in any workweek by the total number of hours actually worked by him in that workweek for which such compensation was paid." 29 C.F.R. § 778.109. Thus, the regular rate is a readily definable mathematical calculation that is explicitly controlled by the FLSA. Walling v. Youngerman-Reynolds Hardwood Co., 325 U.S. 419, 424-25, 65 S.Ct. 1242, 89 L.Ed. 1705 (1945) ("Once the parties have decided upon the amount of wages and the mode of payment the determination of the regular rate becomes a matter of mathematical computation, the result of which is unaffected by any designation of a contrary `regular rate' in the wage contracts."). As the Supreme Court has explained, the regular rate "is not an arbitrary label chosen by the parties; it is an actual fact," that "by its very nature must reflect all payments which the parties have agreed shall be received regularly during the workweek, exclusive of overtime payments." Id. at 424, 65 S.Ct. 1242; 29 C.F.R. § 778.108 (citing Bay Ridge Operating Co. v. Aaron, 334 U.S. 446, 68 S.Ct. 1186, 92 L.Ed. 1502 (1948), and Walling, 325 U.S. at 419, 65 S.Ct. 1242). There are two components to the calculation: (1) the dividend, which includes total remuneration minus statutory exclusions; and (2) the divisor, which includes all hours worked. See 29 C.F.R. § 778.109.
The FLSA characterizes the compensation that must be included in the dividend of the regular rate calculation broadly. It "include[s] all remuneration for employment paid to, or on behalf of, the employee" except the exclusions that are listed in section 207(e)(1)-(8). 29 U.S.C. § 207(e) (emphasis added). Further, "[o]nly the statutory exclusions are authorized.... [A]ll remuneration for employment paid which does not fall within one of these seven exclusionary clauses must be added into the total compensation received by the employee before his regular hourly rate of pay is [to be] determined." 29 C.F.R. § 778.200(c) (emphasis added). We have recognized that "there are several exceptions to the otherwise all-inclusive rule set forth in section 207(e)," but the statutory exclusions "are narrowly construed, and the employer bears the burden of establishing [that] an exemption [applies]."
The divisor in the regular rate calculation is comprised of all "hours worked." 29 C.F.R. § 778.223. "Hours worked" includes all hours worked "under [an employee's] contract (express or implied) or under any applicable statute." 29 C.F.R. § 778.315. In general, "hours worked" includes time when an employee is required to be on duty, but it is not limited to "active productive labor" and may include circumstances that are not productive work time. See 29 C.F.R. § 778.223. Employers have a measure of flexibility in determining whether otherwise non-productive work time will be considered "hours worked" under the FLSA. For instance, meal periods — while not necessarily productive work time — may nevertheless be considered "hours worked" under the Act. Id. ("Some of the hours spent by employees... in meal periods ... are regarded as working time and some are not.... To the extent that those hours are regarded as working time, payment made as compensation for these hours obviously cannot be characterized as `payments not for hours worked.'"). The decision to treat otherwise non-productive work time as "hours worked" is fact dependent. Relevant here, the regulations provide that "[p]reliminary and postliminary activities and time spent in eating meals between working hours fall into this category [of work that an employer may compensate his employees for even though he is not obligated to do so under the FLSA.] The agreement of the parties to provide compensation for such hours may or may not convert them into hours worked, depending on whether or not it appears from all the pertinent facts that the parties have agreed to treat such time as hours worked." 29 C.F.R. § 778.320.
Thus, if the time at issue is considered hours worked under the Act, the corresponding compensation is included in the regular rate of pay. 29 C.F.R. § 778.223. Whether or not the time is considered hours worked under the Act, however, if the time is regarded by the parties as working time, "the payment is nevertheless included in the regular rate of pay unless it qualifies for exclusion from the regular rate as one of a type of `payments made for occasional periods when no work is performed due to failure of the employer to provide sufficient work, or other similar cause' as discussed in § 778.218 or is excludable on some other basis under section 7(e)(2)."
The FLSA explicitly states when an employer may use certain compensation already given to an employee as a credit
29 U.S.C. § 207(h)(1)-(2) (emphasis added). As noted above, subsection (e) sets forth the exclusions from the regular rate. Thus, the FLSA explicitly permits offsetting against overtime only with certain compensation that is statutorily excluded from the regular rate, that is, only three categories of compensation,
Nothing in the FLSA authorizes the type of offsetting DuPont advances here, where an employer seeks to credit compensation that it included in calculating an employee's regular rate of pay against its overtime liability. Rather, the statute only provides for an offset of an employer's overtime liability using other compensation excluded from the regular rate pursuant to sections 207(e)(5)-(7) and paid to an employee at a premium rate.
In Wheeler, as here, the employer, Hampton Township, had voluntarily included non-work pay — which did not need
We based our conclusion that offsetting was limited to the type addressed by section 207(h) on our recognition that Section 207(h) offsetting pertained only to "extra compensation," which is distinct from regular straight time pay. Wheeler, 399 F.3d at 245. Indeed, "such `extra compensation' is a kind of overtime compensation, and thus need not be added to the regular rate. Likewise, such compensation may be credited against the Act's required overtime pay." Id. Courts have widely recognized that an employer may offset its overtime liability with accumulated premium pay given to employees under sections 207(e)(5)-(7). See, e.g., Singer v. City of Waco, 324 F.3d 813, 828 (5th Cir. 2003); Kohlheim v. Glynn Cty, 915 F.2d 1473, 1481 (11th Cir. 1990). The offset created by section 207(h) is logical because it authorizes employers to apply one type of premium pay to offset another, both of which are excluded from the regular rate.
DuPont argues that the FLSA's failure to expressly prohibit offsetting where the compensation used to offset is included in the regular rate indicates that offsetting is allowed. We disagree with DuPont's notion that the FLSA's silence indicates permission. While it is true that the statute does not explicitly set forth this prohibition, the policy rationales underlying the FLSA do not permit crediting compensation used in calculating an employee's regular rate of pay because it would allow employers to double-count the compensation. The DOL convincingly urges this viewpoint. It observes that "[t]here is no authority for the proposition that compensation already paid
The statutory scheme that limits crediting to the three types of "extra compensation" excluded from the regular rate against overtime obligations makes sense. "To permit overtime premium to enter into the computation of the regular rate would be to allow overtime premium on overtime premium — a pyramiding that Congress could not have intended." Bay Ridge Operating Co. v. Aaron, 334 U.S. 446, 464, 68 S.Ct. 1186, 92 L.Ed. 1502 (1948). Excludable premium compensation may offset other excludable premium compensation. To allow compensation included in the regular rate to offset premium-rate pay, however, would facilitate a "pyramiding" in the opposite direction by allowing employers to pay straight time and overtime together. This approach fundamentally conflicts with the FLSA's concern that employees be compensated for all hours worked. As the Ninth Circuit observed in Ballaris, "it would undermine the purpose of the FLSA if an employer could use agreed-upon compensation for non-work time (or work time) as a credit so as to avoid paying compensation required by the FLSA." Ballaris, 370 F.3d at 914.
While Ballaris is distinguishable because the employer in that case excluded meal break compensation when calculating the employee's regular rate and the parties agreed that the meal break period was excluded from each employee's hours worked, its reasoning nonetheless applies here. The Ninth Circuit concluded that "[c]rediting money already due an employee for some other reason against the wage he is owed is not paying that employee the compensation to which he is entitled by statute. It is, instead, false and deceptive `creative' bookkeeping that, if tolerated, would frustrate the goals and purposes of the FLSA." 370 F.3d at 914 (internal footnote omitted). Here, permitting DuPont to use pay given for straight time — and included in the regular rate of pay — as an offset against overtime pay is precisely the type of "creative bookkeeping" that the Ninth Circuit cautioned against and the FLSA sought to eradicate.
While the District Court cited Wheeler in passing, it did not apply our holding but, instead, looked at the two circumstances that the statute expressly states preclude offsetting by an employer:
App. 12. The District Court concluded that because neither of these circumstances was present in this case, the FLSA does not expressly prohibit an offset. It recited the prohibition set forth in 29 U.S.C. § 207(h)(1), which generally bars employers from offsetting incurred overtime liability with sums excluded from the regular rate of pay. The District Court observed that "defendants cannot offset if the FLSA expressly excludes plaintiffs meal periods — non-work time — from plaintiffs' regular rate of pay." App. 12-13. After reviewing section 207(e)'s list of mandatory
Moreover, we do not accept the significance that the District Court and DuPont place on two lingering issues: first, whether the parties had an agreement to treat the breaks in question as hours worked, and second, whether the FLSA required DuPont to compensate the employees for the breaks in question. With respect to the former, both the Ninth Circuit in Ballaris and the FLSA's implementing regulations advance the notion that employers may not offset if there is an agreement to treat otherwise uncompensable time as "hours worked," and the compensation at issue is included in the regular rate. But inclusion in the regular rate is sufficient for our purposes, as noted above, so the existence of an agreement is beside the point.
The District Court relied on the Seventh Circuit's opinion in Barefield v. Village of Winnetka, 81 F.3d 704 (7th Cir. 1996), and the Eleventh Circuit's opinion in Avery v. City of Talladega, 24 F.3d 1337 (11th Cir. 1994), in concluding that DuPont could offset using meal break compensation. The two opinions did not analyze the offset issue in detail, but instead focused on compensability. The courts in both Barefield and Avery presumed an offset was permissible and focused on the fact that the FLSA did not require employers to compensate employees for the bona fide meal break periods at issue. Notably, neither opinion addresses the most relevant provision in the FLSA on the issue of offsetting — 29 U.S.C. 207(h). Given our holding in Wheeler, limiting offsetting to "extra compensation" not included in the regular rate, it is irrelevant whether the breaks were compensable.
For the reasons discussed above, we will reverse the District Court's decision of November 5, 2014, and remand for further proceedings consistent with this opinion.
29 U.S.C. § 207(e)(5)-(7).