15-90101-am
     In re Rome


                           UNITED STATES COURT OF APPEALS
                              FOR THE SECOND CIRCUIT

                                      SUMMARY ORDER
     RULINGS BY SUMMARY ORDER DO NOT HAVE PRECEDENTIAL EFFECT. CITATION TO A
     SUMMARY ORDER FILED ON OR AFTER JANUARY 1, 2007, IS PERMITTED AND IS GOVERNED BY
     FEDERAL RULE OF APPELLATE PROCEDURE 32.1 AND THIS COURT=S LOCAL RULE 32.1.1. WHEN
     CITING A SUMMARY ORDER IN A DOCUMENT FILED WITH THIS COURT, A PARTY MUST CITE
     EITHER THE FEDERAL APPENDIX OR AN ELECTRONIC DATABASE (WITH THE NOTATION
     ASUMMARY ORDER@). A PARTY CITING TO A SUMMARY ORDER MUST SERVE A COPY OF IT ON ANY
     PARTY NOT REPRESENTED BY COUNSEL.

 1           At a stated term of the United States Court of Appeals for the Second Circuit, held at the
 2   Thurgood Marshall United States Courthouse, 40 Foley Square, in the City of New York, on the
 3   31st day of March, two thousand seventeen.
 4
 5   PRESENT:
 6                   JOSÉ A. CABRANES,
 7                   ROBERT D. SACK,
 8                   RICHARD C. WESLEY,
 9                         Circuit Judges.
10   _____________________________________
11
12
13   IN RE THOMAS SCOTT ROME,                                           15-90101-am
14
15                                 Attorney.                            ORDER OF
16                                                                      GRIEVANCE PANEL
17
18   _____________________________________
19

20            Thomas Scott Rome was admitted to the New York State bar in 1983, and to this Court’s bar in

21   2014. Based on his conduct in several appeals in this Court, we ordered Rome to show cause why

22   disciplinary or other corrective measures should not be imposed on him pursuant to Federal Rules of
1    Appellate Procedure 46(b) and (c) and Second Circuit Local Rule 46.2. Upon due consideration of the

2    conduct described in that prior order (the “Show-Cause Order”), Rome’s response and supplemental

3    responses to the Show-Cause Order, and the additional matters discussed below, it is hereby ORDERED

4    that Rome is PUBLICLY REPRIMANDED for his misconduct in this Court.

5            Rome was referred to this panel as a result of his conduct in five appeals in this Court in which he

6    represented the appellants: Saintil v. Lynch, 14-3542, Gordon v. Lynch, 14-4361, Clue v. Lynch, 15-1992, Vu v.

7    Lynch, 15-2209, and Salcedo v. Lynch, 15-3305. After Rome responded to the Show-Cause Order, he was

 8   asked to address a sixth appeal in which he represented the appellant: Forbes v. Lynch, 15-3899. The

 9   relevant portions of the Show-Cause Order are appended to the present order. In this order, we address

10   Rome’s misconduct in each of the relevant appeals.

11   I.      Saintil v. Lynch, 14-3542

12           As a preliminary matter, concerning Saintil v. Lynch, 14-3542, we agree with Rome that some of the

13   conduct attributed to him in the Show-Cause Order should be attributed to the appellant himself, who

14   proceeded pro se from the inception of the appeal in September 2014 until Rome filed his notice of

15   appearance in May 2015. See Saintil v. Lynch, 14-3542, doc. 49 (May 2015 notice of appearance). Thus,

16   Rome is not responsible for the defaults that culminated in the January 2015 dismissal of the appeal. He

17   entered the appeal only after Saintil, pro se, successfully obtained reinstatement in March 2015.

18           Nevertheless, Rome is responsible for two subsequent dismissals, in November 2015 and October

19   2016, both resulting from his defaults. See 

(order stating appeal will be dismissed if Form C/A

20   is not filed by specified date), doc. 62 (notice of defective Form C/A, warning of dismissal if corrected

21   form was not timely filed), entry 69 (stating dismissal order had become effective, based on failure to file

22   Form C/A), doc. 150 (order stating appeal will be dismissed if brief is not filed by specified date), entry 155

23   (stating dismissal order had become effective, based on failure to file brief).

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 1           The November 2015 dismissal was based on a defect in Rome’s first version of Form C/A: his

 2   failure to attach a copy of the order being appealed. See 

Rome did not file a new version of

 3   Form C/A until five weeks after he was notified of the defect, long after the deadline for filing the new

 4   version and two weeks after the November 2015 dismissal. See 

The new version of Form

 5   C/A was found defective for different reasons: Rome’s failure to make it text-searchable and his failure to

 6   move for reinstatement. See 

Rome’s response to the Show-Cause Order addresses only the

 7   text-searchable defect: he states that the paralegal who filed the defective form was not familiar with the

 8   software that would have made it text-searchable. See Response at 2-3. Rome does not explain the

 9   five-week delay between the rejection of his first Form C/A and his attempted filing of the second Form

10   C/A.

11           The October 2016 dismissal of the appeal was based on Rome’s failure to file a brief. See Saintil,

12   14-3542, doc. 150 and entry 155. Rome states that he was not responsible for that default since he had

13   been relieved of his representation of Saintil in April 2016, well before entry of the order setting the

14   October 2016 briefing deadline. See First Suppl. Response at 1. Rome is incorrect.

15           The April 2016 order cited by Rome clearly stated that Rome had moved to withdraw as counsel for

16   Saintil only in the consolidated appeal docketed under 16-302, and, in granting the motion, the order

17   explicitly advised that “Mr. Rome shall remain as counsel of record for the lead appeal, docket no.

18   14-3542.” Saintil, 14-3542, doc. 117. Similarly, Rome’s motion to withdraw reflected only an intention to

19   withdraw from the appeal docketed under 16-302. See Saintil v. Lynch, 16-302, doc. 14. Additionally, the

20   docket reflects that Rome understood that he remained as counsel in the lead appeal after the April 2016

21   order was issued: three months after that order relieved him as counsel in the consolidated appeal, he filed

22   a scheduling notification letter proposing a deadline for his brief in the lead appeal. See Saintil, 14-3542,

23   doc. 144. When Rome failed to file that brief, the appeal was dismissed. See 

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 1           Rome’s incorrect belief that he was not responsible for the October 2016 dismissal leaves this

 2   Court without an explanation for the default that caused that dismissal.

 3   II.     Gordon v. Lynch, 14-4361

 4           Regarding Gordon v. Lynch, 14-4361, Rome concedes that he failed to respond to telephone

 5   messages left by Court employees about a defective motion, and failed to timely cure that defective motion,

 6   resulting in dismissal of the appeal. See Response at 3. He states that these failures resulted from “the

 7   press of other matters,” and that he did not become aware of his deficient conduct until after the default

 8   dismissal. 

states that technological problems caused him to file certain motions in a defective

 9   format, that an “office failure” caused him to omit a required form from another filing, and that he

10   overlooked the need to file another form as a result of the technological problems he was experiencing with

11   other filings. 

12   III.    Clue v. Lynch, 15-1992, and Vu v. Lynch, 15-2209

13           Rome states that his defaults in both Clue v. Lynch, 15-1992, and Vu v. Lynch, 15-2209, occurred

14   during a period when he was occupied by his father’s hospitalization and death, and his wife’s subsequent

15   hospitalization. See Response at 4-5. He further states that his failure to satisfy the relevant deadline in

16   Clue also resulted from, in part, his client’s difficulty in providing him with required information. See 

  4.

18           The events addressed by Rome in his response to the Show-Cause Order occurred in roughly June

19   through August 2015. While we find his explanation for the defaults during that time period satisfactory,

20   we note that Rome caused a later default in Vu. Specifically, nearly one year later, the Vu appeal was

21   dismissed when Rome failed to file his brief by the June 2016 deadline that he himself had proposed. See

22   Vu, 15-2209, docs. 33 (Rome’s scheduling notification proposing deadline for brief), 35 (order approving

23   proposed deadline), 41 (order dismissing appeal based on failure to file brief). In his motion to reinstate

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 1   the appeal, Rome asserted that the default “was due to a law office mistake in the calendaring of the due

 2   date, compounded by a family emergency” involving his child’s serious health issue, which required Rome’s

 3   absence from the office for a period beginning six days prior to the deadline. 

at 2 (pdf

 4   pagination). Rome also asserted that, had he been in his office, “the calendaring error would normally

 5   have been discovered,” allowing timely filing of his brief. 1 

    Salcedo v. Lynch, 15-3305

 7           Regarding Salcedo v. Lynch, 15-3305, the Show-Cause Order first noted that Rome had filed a

 8   defective motion for a stay of removal. In his response, Rome states that, because he is no longer attorney

 9   of record in that case, he cannot access the relevant documents electronically. See Response at 5. He then

10   assumes that the stay motion was defective because it was not text-searchable, and concedes that the

11   paralegal who filed the motion was not properly supervised. See 

did not request help

12   accessing the relevant documents, he is incorrect about the nature of the defect (which concerned a missing

13   form and proof of service, not text-searchability), and he does not address his failure to either cure the

14   defect by the specified deadline or request an extension of time. See Salcedo, 15-3305, doc. 12 (notice of

15   defect, providing deadline to cure defect); see also In re Aranda, 

, 56 (2d Cir. 2015) (“An attorney

16   responding to disciplinary charges must make reasonable efforts to review all relevant records and other

17   evidence; if relevant evidence is not accessible, the attorney must detail his or her efforts to obtain it and, if

18   appropriate, request a subpoena or other help from this Court.”).

19           Regarding his failure to timely pay the filing fee or move for in forma pauperis status, Rome states that

20   he was waiting for his client to decide whether to proceed with the appeal and to provide him with financial



             1
               Although the Show-Cause Order did not require Rome to address his June 2016 default in Vu
     (since that conduct post-dated the Show-Cause Order), Rome had ample opportunity and incentive to
     address it in his motion to reinstate the appeal. However, even if that default were not considered in the
     present proceeding, our judgment would be the same.
                                                         5
 1   information. See Response at 5. However, Rome does not explain why he did not request an extension of

 2   time or a stay of the appeal. “An attorney who is evaluating whether an appeal [will] proceed . . . cannot

 3   passively allow deadlines in the appeal to expire during that evaluation process.” In re Villanueva, 

  App’x 1, 2 (2d Cir. 2015) (summary order). If Rome’s client needed additional time, Rome was required to

 5   take affirmative action. “Simply ignoring the deadline . . . [was] not an option.” In re Payne, 

,

 6   203-04 (2d Cir. 2013) (discussing attorney who permitted briefing deadlines to expire while awaiting

 7   stipulations to withdraw his clients’ appeals); see also In re Yan, 390 F. App’x 18, 20 (2d Cir. 2010) (summary

 8   order) (“[I]f it is unclear whether a client wishes to proceed, an attorney may, depending on the

 9   circumstances, request: an extension of time to file his brief, a stay of the appeal, withdrawal as counsel,

10   withdrawal of the appeal, or advice from the Court. [The attorney’s] failure to take any of the preceding

11   actions was a disservice to his clients, this Court, and the public.”).

12             Rome also states that he ultimately did not pay the filing fee or move for in forma pauperis status

13   because, on the deadline for doing so, his client filed a handwritten statement that Rome no longer

14   represented him and that he would be proceeding pro se. See Response at 5-6; see also Salcedo, 15-3305, doc.

15   21 (client’s statement). However, Rome’s assumption that his client’s handwritten statement relieved

16   Rome of the need to comply with the deadline was incorrect, and improperly risked the dismissal of the

17   appeal.

18             When counsel appears in an appeal, the client generally is not permitted to file pro se papers.

19   Consistent with this rule the Court forwarded the client’s handwritten statement to Rome to allow him to

20   take “appropriate action” as counsel of record. Salcedo, 15-3305, doc. 21 at 1. Additionally, counsel of

21   record generally remains responsible for the appeal until a proper motion to withdraw has been granted by

22   the Court. 

(“[C]ounsel may not end the representation of a client without taking

23   affirmative action.”).

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 1           Since the Court had already advised Rome that the appeal would be dismissed if he did not act by

 2   the specified deadline, at the very least he should have sought advice from the Court. Even if a reasonable

 3   attorney would have been uncertain of the effect of the client’s handwritten statement, a reasonable

 4   attorney would not have assumed that the deadline was no longer valid or that he no longer had any

 5   responsibility to avoid the dismissal threatened for that very day. To the contrary, when an attorney is

 6   terminated by his client, the attorney remains obligated to help make the transition as seamless as possible

 7   and to avoid foreseeable prejudice to the client. See N.Y. Rules of Professional Conduct 1.16(c)(1) and

 8   1.16(e), and Rule 1.16 Comment 9. 2 Rome had no reason to believe that the client’s handwritten

 9   statement would prevent the dismissal, and should have (a) communicated with his client about the need to

10   satisfy the deadline, (b) requested an extension of time or stay of proceedings to permit an orderly

11   transition, and/or (c) sought advice from the Court. Fortunately for Rome’s client, the appeal was not

12   dismissed based on Rome’s default.

13   V.      Forbes v. Lynch, 15-3899

14           In a supplemental response to the Show-Cause Order, Rome addresses the default dismissal in

15   Forbes v. Lynch, 15-3899, in which Rome represented the appellant. See Forbes, 15-3899, doc. 27 (order

16   stating appeal will be dismissed if brief is not filed by specified date), entry 31 (stating dismissal order had

17   become effective, based on failure to file brief). Rome states that, prior to the deadline for filing his brief,

18   he had concluded that the appeal had been mooted by the Court’s earlier decision in Forbes v. Lynch,

19   15-2445. See Suppl. Response at 1-2. However, he correctly concedes that he should have sought


             2
                Under Rule 1.16(c)(1), “a lawyer may withdraw from representing a client when . . . withdrawal
     can be accomplished without material adverse effect on the interests of the client.” Under Rule 1.16(e),
     “[e]ven when withdrawal is otherwise permitted or required, upon termination of representation, a lawyer
     shall take steps, to the extent reasonably practicable, to avoid foreseeable prejudice to the rights of the
     client.” Comment 9 to Rule 1.16 states that, “[e]ven if the lawyer has been unfairly discharged by the
     client, under paragraph (e) a lawyer must take all reasonable steps to mitigate the consequences to the
     client.”
                                                          7
 1   withdrawal of the appeal, rather than permitting its dismissal based on default. See id.; see also Payne, 

(“[C]ounsel may not . . . permit the termination of an appeal by allowing its dismissal for lack of

 3   prosecution.”).

 4   VI.     Additional Defaults

 5           Finally, this Court’s docket reflects that Rome has defaulted in appeals as recently as August and

 6   September 2016, well after he was on notice in this disciplinary proceeding that the Court was troubled by

 7   his conduct. In Rennis v. Lynch, 16-2495, Rome defaulted by failing to pay the filing fee and to file a

 8   required form by the respective deadlines, but did comply with those requirements after orders were issued

 9   noting his defaults and threatening dismissal. See Rennis, 16-2495, docs. 11, 12 (orders). A later default,

10   concerning Rome’s failure to file another form, was rendered moot by the withdrawal of the appeal. See

11   

(order threatening dismissal based on default), 29 (order granted motion to withdraw appeal).

12           In Lindsey v. Sessions, 16-2254, the appeal was dismissed based on Rome’s failure to file a required

13   form. See Lindsey, 16-2254, doc. 20 (order stating appeal would be dismissed if form was not filed by a

14   specified deadline), entry 23 (noting dismissal based on default). In Rome’s motion to reinstate the appeal,

15   he argued that the default “was the result of law office error on the part of a paralegal whose employment

16   has since been terminated,” and that it “occurred during a time when [Rome] was out of the office on

17   vacation.” 

at 2 (pdf pagination). The appeal was reinstated. 

18   VII.    Mitigating and Aggravating Factors

19           Rome presents one substantial mitigating factor: his misconduct in Clue and Vu during the summer

20   of 2015 and his June 2016 default in Vu occurred while he was occupied by his father’s hospitalization and

21   death, his wife’s hospitalization, and his child’s health emergency. See Villanueva, 633 F. App’x at 5 (“An

22   attorney’s culpability for misconduct may be mitigated if, during the relevant time period, the attorney was



                                                           8
 1   overwhelmed by the illnesses or other dire circumstances of close family and friends . . .”). We appreciate

 2   the difficulty caused by such circumstances.

 3           Rome also states that he has instituted corrective measures to prevent deadlines from being

 4   overlooked, including the use of a checklist of required filings and deadlines and the computer calendaring

 5   of all deadlines. And he has represented that he will ensure that all of his employees have proper

 6   instruction and oversight. See Response at 3, 6. While remedial measures can be treated as mitigating

 7   factors, we give little weight to the measures instituted by Rome.

 8           After providing those assurances and instituting those measures, Rome defaulted in Saintil, Vu,

 9   Forbes, Rennis, and Lindsey (i.e., in the majority of his then-pending cases). The defaults in Saintil, Vu,

10   Forbes, and Lindsey resulted in dismissal. While Rome states that Forbes would have been withdrawn

11   regardless, the dismissals in Vu and Lindsey clearly were unintended (as evidenced by the motions for

12   reinstatement). 3 Thus, Rome’s remedial measures have had limited success.

13           This disciplinary matter presents at least three significant aggravating factors. First, as noted

14   above, Rome continued to default even after being put on notice by our Show-Cause Order. See In re

15   Roman, 

, 196 (2d Cir. 2010) (“[T]he fact that Roman continued to engage in misconduct in this

16   Court after being put on notice by the Ninth Circuit about similar misconduct constitutes a significant

17   aggravating factor.”); In re Schwartz, 665 F. App’x 99, 103 (2d Cir. 2016) (summary order) (holding that the

18   attorney’s failure to alter his behavior, after this Court’s order to show cause in the disciplinary proceeding



             3
                It appears likely that the dismissal in Saintil, 14-3542, also was unintended, as evidenced by
     Saintil’s actions in the consolidated appeal. In September 2016, the consolidated appeal (16-302) was
     dismissed in an order that permitted the lead appeal (14-3542) to proceed to full briefing. Saintil, 16-302,
     doc. 38; Saintil, 14-3542, doc. 140. Around that same time, Saintil moved pro se for reconsideration of the
     dismissal of the consolidated appeal, arguing that he remained entitled to asylum and other relief. Saintil,
     16-302, doc. 42. Although his motion was unsuccessful, see 

(order denying reconsideration), it
     strongly suggests that Saintil would have wanted to continue with the surviving lead appeal, in which
     Rome’s brief was due four weeks after the filing of the reconsideration motion.
                                                          9
1    put him on notice of the Court’s concerns, constituted a significant aggravating factor); In re Castillo, 

   App’x 41, 43 (2d Cir. 2016) (summary order) (same).

3            Second, Rome’s misconduct occurred in appeals from deportation orders, where important liberty

4    interests were at stake. Cf. 

(discussing misconduct occurring in criminal appeals).

 5   Not only did Rome’s defaults risk the dismissal of his clients’ appeals (which in fact occurred in several), he

 6   put them at risk of deportation without the merits of their appeals being considered.

 7           Third, because Rome is an attorney with over thirty years’ experience, he should have known better

 8   than to engage in repeated misconduct of this nature. A reasonable attorney with comparable experience

 9   “(a) clearly would know that defaulting on a client’s case leaves open the possibility of severe prejudice and

10   (b) should have office and calendaring practices in place to avoid defaults.” In re DeMell, 

, 573

11   (2d Cir. 2009); see also ABA Standards for Imposing Lawyer Sanctions § 9.22(i) (1986, amended 1992)

12   (listing “substantial experience in the practice of law” as possible aggravating factor).

13   VIII. Conclusion

14           Upon due consideration of the matters discussed above, it is hereby ORDERED that Rome is

15   PUBLICLY REPRIMANDED for his misconduct in this Court. We are particularly disturbed by

16   Rome’s continued misconduct after our Show-Cause Order put him on notice of our concerns. Despite

17   the various technological, staffing, and personal issues encountered by Rome, he has had ample time to put

18   his practice in order. His failure to do so has been a disservice to his clients, the Court, and the public.

19           The Clerk of Court is directed to release this decision to the public by posting it on this Court’s

20   website and providing copies to the public in the same manner as all other unpublished decisions of this




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1   Court, and to serve a copy on Rome, the Connecticut Statewide Grievance Committee, and all other courts

2   and jurisdictions to which this Court distributes disciplinary decisions in the ordinary course. 4

3                                                           FOR THE COURT:
4                                                           Catherine O=Hagan Wolfe, Clerk
5
6                                                           __________________________




                              APPENDIX : TEXT OF SHOW-CAUSE ORDER


            4
               Counsel to this panel is authorized to provide, upon request, all documents from the record of
    this proceeding to other attorney disciplinary authorities. While we request that those documents remain
    confidential to the extent circumstances allow, we of course leave to the discretion of those disciplinary
    authorities the decision of whether specific documents, or portions of documents, should be made
    available to any person or the public.
                                                         11
 1   For the reasons that follow, Thomas Scott Rome is ordered to show cause why disciplinary or other
 2   corrective measures should not be imposed on him pursuant to Federal Rules of Appellate Procedure 46(b)
 3   and (c) and Second Circuit Local Rule 46.2.
 4
 5   Rome was referred to this panel as a result of his conduct in five appeals in this Court in which he
 6   represented the appellants: Saintil v. Lynch, 14-3542, Gordon v. Lynch, 14-4361, Clue v. Lynch, 15-1992, Vu v.
 7   Lynch, 15-2209, and Salcedo v. Lynch, 15-3305.
 8
 9   [Paragraph concerning Saintil v. Lynch, 14-3542, redacted to omit events preceding Rome’s May 2015 notice
10   of appearance.] After Rome filed [his] notice of appearance, . . . he filed a defective Form C/A and was
11   told that the appeal would be dismissed unless the defect was cured by a specified deadline, 

62.
12   Rome failed to cure the defect by the specified deadline, and the appeal was dismissed yet again. 

  69. Although Rome successfully moved for reinstatement of the appeal, 

he recently has been
14   told that the appeal will be dismissed if he fails to file another missing form by December 14, 2015, 

  81. As of the date of this order, the docket does not reflect any response by Rome.
16
17   In Gordon v. Lynch, 14-4361, Rome was instructed to cure his defective motion for in forma pauperis status by
18   December 11, 2014, but failed to do so. See 14-4361, doc. 10. Over the next month, a Clerk’s Office
19   employee left two telephone messages about the defective motion, 

but the docket does
20   not reflect any response by Rome. An order was then entered informing Rome that the appeal would be
21   dismissed unless he paid the filing fee or filed a proper motion for in forma pauperis status by January 28,
22   2015. 

Rome did not do so, resulting in dismissal of the appeal. 

Rome then
23   moved for reinstatement of the appeal and other relief, but his papers were found defective and he failed to
24   cure the defects by the specified deadline. 

Over a month after that deadline, he again
25   filed defective motions for reinstatement and other relief. 

Rome cured the defects, and
26   the appeal was reinstated in late March 2015. 

39. However, Rome now has defaulted on
27   the filing of a required form and has been warned that the appeal will be dismissed if the form is not filed by
28   December 17, 2015. 

As of the date of this order, the docket does not reflect any response by
29   Rome.
30
31   In Clue v. Lynch, 15-1992, Rome was warned that the appeal would be dismissed unless he paid the filing fee
32   or moved for in forma pauperis status by a specified deadline. See 15-1992, doc. 15. He did not do so,
33   causing the dismissal of the appeal. 

However, Rome succeeded in having the appeal
34   reinstated, 

and it was decided on the merits, 

35
36   In Vu v. Lynch, 15-2209, Rome failed to either pay the filing fee or move for in forma pauperis status until after
37   he was warned that the appeal would be dismissed based on that default. See 15-2209, doc. 8. His
38   subsequent motion for in forma pauperis status is now pending. 

39
40   In Salcedo v. Lynch, 15-3305, Rome filed a defective motion for a stay of removal, see 15-3305, docs. 7, 12, and
41   failed to either pay the filing fee or move for in forma pauperis status, resulting in an order warning that the
42   appeal would be dismissed if that default was not cured by November 18, 2015, 

The docket
43   does not reflect any response from Rome. Instead, on that date, the Court received a letter from Salcedo
44   himself stating that he would proceed pro se; the letter was forwarded to Rome to allow him to take
45   appropriate action as Salcedo’s counsel of record. 

A Clerk’s Office employee also spoke
46   with Rome, instructing him to file a motion to be relieved as counsel. 

Rome failed to do so;
                                                            12
1   instead Salcedo filed a pro se motion for substitution of himself as counsel, asking that any further papers
2   from Rome be disregarded. 

In November 2015, Rome was relieved as counsel and Salcedo
3   was permitted to proceed pro se. 

4
5                                          [remainder of order omitted]




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