STEVEN J. McAULIFFE, District Judge.
Donald Rhodes was employed by Holden Engineering & Surveying, Inc., from 1984 until 1995. During four of those years, he participated in Holden Engineering's "Incentive Compensation Plan" — a deferred compensation plan administered for the benefit of Holden's highly compensated employees. This litigation arises out of the Plan Administrator's refusal to pay Plan benefits, in the amount of $60,000, to which Rhodes says he is entitled under the plan.
Pending before the court are the parties' cross motions for judgment on the administrative record. For the reasons discussed, Rhodes' motion is granted in part and denied in part. Holden Engineering's motion is denied.
Before turning to the parties' arguments on the merits, a fundamental problem must be addressed. Rhodes has not sued either the Plan or the Plan Administrator. In a case involving ERISA benefits, the proper party defendant is the "party that controls administration of the plan."
Given that circumstance, the court will presume that Rhodes intended to name the Plan and Plan Administrator as defendants. The court also presumes that Holden has no objection to deeming the Plan as well as Peter Holden, in his capacity as Plan Administrator, as named defendants in this litigation. If Holden (or the Plan or the Plan Administrator) does object, a written objection may be filed, stating in detail the basis for that objection, as provided below. Otherwise, the complaint will be deemed amended by agreement to name the Plan and Plan Administrator as defendants.
The parties agree that Holden's deferred compensation plan, frequently known as a "top hat" plan, is governed by the provisions of the Employee Retirement Income Security Act ("ERISA"), 29 U.S.C. §§ 1001 et seq.
Rhodes worked at Holden Engineering from 1984 to 1995. During four of those years, he participated in Holden's "Incentive Compensation Plan" — an ERISA-governed, deferred compensation plan administered for the benefit of Holden's highly compensated employees.
About a week after he turned 65, Rhodes wrote to Holden asking that the Plan Administrator distribute $60,000 in benefits to which he was entitled, along with any accrued interest. He also requested an accounting of his deferred compensation account. In response, Peter Holden, President of Holden Engineering and administrator of the Plan, denied Plan benefits. But, the reasons articulated for that denial seemed completely untethered to any benefits eligibility criteria described in the Plan. Peter Holden (presumably speaking as the Plan Administrator) stated that the Incentive Compensation Plan was intended to serve as a means by which to encourage employee retention; it was not designed to be a "retirement plan." Moreover, he added, Rhodes' rights under the plan "terminated" when he left the company's employ. Finally, Holden stated that "[t]his is a position that I am more than willing to defend." Letter dated May 15, 2015, from Peter Holden (document no. 1-6) (the "Denial Letter"). The Plan Administrator plainly took the position that Rhodes was entitled to nothing under the Plan. This litigation ensued.
One can only assume that upon receiving notice of Rhodes' suit, Holden consulted with an attorney who quickly realized the factual and legal errors in the Plan Administrator's Denial Letter. Indeed, in its Answer to the Complaint (document no. 8), Holden offered an entirely different interpretation of the Plan than described in the letter to Rhodes. Holden now acknowledges that Rhodes' rights under the deferred compensation plan did not "terminate" when he left Holden's employ, and it concedes that Rhodes is entitled to benefit payments under the Plan.
The only significant point of contention remaining is whether Rhodes is entitled to the full $60,000 in deferred compensation as a lump sum, or whether the Plan Administrator may distribute at least a portion of that money to him in equal payments, on an annual basis. Also at issue is Rhodes' assertion that he is entitled to interest earned on the $60,000 in benefits over roughly 30 years, as well as the parties' cross-motions for an award of reasonable attorney's fees.
Holden established the Plan in 1988, but it was made retroactively effective as of August 1, 1986. Generally speaking, the Plan provided that each year the Plan Administrator could designate an eligible employee as a "Participant" in the Plan for that year. The Plan, at section 2.3. The Plan Administrator would also set the amount of deferred compensation to which the participating employee was entitled. In essence, the Plan allowed Holden to award annual bonuses to select employees, while offering those employees the option of either taking that bonus "immediately" at the end of the current year, or deferring it until a later date (when, presumably, the Participant would be in a lower federal tax bracket). But, because the Plan was established in 1988, it provided that participants could
Consequently, under the Plan's terms, deferred compensation payments for 1986 and 1987 could only be taken upon an "Event of Distribution" (though, critically, the Plan is silent as to whether those payments may be taken as a lump sum, or whether they must be taken in annual installments over some indeterminate period of time). The relevant section of the Plan provides as follows:
Plan, at section 4.1 (emphasis supplied). The "Notice" referenced in the Plan was provided to Rhodes in April of 1988. It, too, had an exception for certain Plan Years. Specifically, it provided that:
Notice to Participants Under Holden Engineering Plan (document no. 1-2) at 1 (emphasis supplied). The Notice then provided that for Plan Years 1989 and thereafter, the Participant could make a one-time election to receive payment of his or her deferred compensation: (a) immediately, at the end of each year; (b) in equal annual installments for a period not to exceed ten years, commencing upon occurrence of an Event of Distribution; or, finally, (c) as a "lump sum," upon occurrence of an Event of Distribution. Rhodes elected to receive his deferred compensation for 1989 (and any following years in which he might be a Participant) in the form of a lump sum.
In a separate section, the Plan establishes what might be called a "default" payout mechanism. It provides that if a Participant fails to file a timely Notice regarding the method of distribution he or she has elected
The Plan Administrator's initial refusal to acknowledge Rhodes' rights under the Plan, as well as his litigationinspired reinterpretation of the Plan, fall squarely within the realm of "arbitrary and capricious" decisions. His assertion that "when an employee left the employ of the company their rights in this retention plan terminated," Denial Letter at 1, was wholly without legal merit and entirely inconsistent with the Plan's terms. While the Plan Administrator's recent concession that Rhodes is entitled to $15,000 immediately (for the 1989 Plan year) is consistent with Plan provisions and Rhodes' elections, his assertion that Rhodes is entitled to the balance of his deferred compensation in "ten annual installments of $4500 beginning one year from the date of this [court's] Order," Defendant's Memorandum at 19, is entirely without support in the Plan.
According to Holden, the Plan is not obligated to begin paying Rhodes deferred compensation for the years 1986-88 until one year from now, notwithstanding that the "Event of Distribution" triggering the Plan's payment obligations occurred nearly two years ago. That interpretation of the Plan language is unarguably arbitrary and unreasonable. It is neither "plausible in light of the record as a whole," nor does it find "substantial evidence in the record."
As noted earlier, the Plan fails to address how distributions are to be made to Participants for the years 1986, 1987, and 1988 (other than stating that for two years — 1986 and 1987 — "immediate" payout is unavailable, and noting that for three years — 1986, 1987, and 1988 — Participants cannot elect their preferred method of payout). The Plan Administrator's notion that the Plan may defer payments to Rhodes over a ten-year period is drawn from entirely unrelated language in the Plan (which, as discussed below, may or may not be a defensible exercise of discretion). But, his assertion that the Plan need not begin making those annual payments until one year after this court resolves the pending motions lacks any support in the Plan and is, in a word, arbitrary.
Even if, in the absence of specific Plan language, the Plan Administrator retained the discretion to make equal annual distributions to Rhodes over ten years — essentially borrowing the "default" payout scheme from another section of the Plan — those payouts would not be timed to this court's resolution of the parties' dispute. Instead, the first installment would have become due upon Rhodes having turned 65 — the "Event of Distribution" of which Rhodes made the Plan Administrator aware nearly two years ago. So, even if the court were to endorse (as a permissible exercise of discretion) the Plan Administrator's proposed ten-year payout scheme, Rhodes would (as of December 13, 2016) be entitled to the immediate payment of $28,500 (the $15,000 lump sum all agree he is due, plus $13,500 representing three payments of $4,500 to which Rhodes was entitled in December of 2014, 2015, and 2016). And, each year thereafter, beginning on December 13, 2017, Rhodes would be entitled to an additional $4,500.
The next question presented is whether Rhodes is entitled to interest on his deferred compensation from the date on which it vested through the present. The Plan is decidedly vague on that point. Section 3.2 provides that "Funds set aside or earmarked to meet the Employer's obligations hereunder may be kept in cash, or invested and reinvested, in the discretion of the Plan Administrator." It then goes on to provide that if those funds are invested in stocks, bonds, or other securities, the Plan Administrator will allocate among the various Participants' accounts the costs associated with maintaining those investments, as well as any investment gains or losses, on a pro rata basis. It does not, however, speak to "interest" that might be earned if the funds were kept in "cash" (say, in the form of a bank account).
Elsewhere in the Plan, however, reference is made to "interest" earned on those retained funds. Section 5.1 of the Plan provides that the "Employer shall maintain accurate and detailed records of each Participant's Bookkeeping Account." That section of the Plan goes on to require the Employer to provide "to each Participant, within ninety (90) days following close of each Plan Year, a written account" which shall include "the amount of [deferred incentive compensation]
The record does not reveal how those "separate funds" were held, other than counsel's representation that the Plan Administrator "elected not to invest funds credited to Plaintiff." Defendant's memorandum at 7-8.
Under ERISA, if a court concludes that a plan administrator has acted arbitrarily and/or capriciously in denying a claim for benefits, it has the discretion to either award those benefits immediately or to remand the matter to the plan administrator for "a renewed evaluation of the claimant's case."
Here, given the circumstances presented, the court concludes that remand to the Plan Administrator for further factual development and evaluation is appropriate. For example, it would be helpful to know how the Plan Administrator has historically interpreted the Plan and addressed requests like Rhodes' — that is, how he has distributed deferred compensation to other Plan Participants for the years 1986, 1987, and 1988. Moreover, because the Plan Administrator denied Rhodes' claim for benefits, Rhodes never had the opportunity to persuade the Plan Administrator to exercise his discretion regarding the timing of payments in a particular manner. Additionally, Rhodes needs to know how the Plan Administrator held those funds and, if they were held as cash, whether they were segregated into an interest-bearing account.
As noted earlier, the Plan is silent as to how the Plan Administrator should (or may) distribute Rhodes' deferred compensation for the years 1986, 1987, and 1988, but, in a different context — when a Participant has failed to notify it of his or her payout preferences for the years 1989 and forward — the Plan adopts a ten-year annual payment scheme as a sort of "default option."
But, of course, the Plan Administrator may have consistently exercised his discretion differently in the past under identical circumstances, and such information may be relevant in determining the limits of his discretion in this case. For example, if in all prior cases the Plan Administrator disbursed deferred compensation from 1986, 1987, and/or 1988 to Participants in a lump sum, it might arguably amount to an abuse of discretion should he elect to treat Rhodes differently, depending on the reasons articulated to support the exercise of his discretion in that manner. All of this is, of course, speculative and reflects that the record is undeveloped on these important issues.
On this record, the outer limits of the Plan Administrator's permissible discretion in distributing to Rhodes his deferred compensation for the years 1986, 1987, and 1988 simply cannot be determined. Nor is it apparent how the Plan Administrator held those funds over the intervening years, and whether interest accrued on those funds. Consequently, the court concludes that remand to the Plan Administrator for further proceedings, including full disclosure of all relevant information to the beneficiary, is appropriate.
Both parties have moved for an award of reasonable attorney's fees. Holden invokes a provision of the Plan that says it shall be entitled to such fees should it "substantially prevail" in any action in which a Participant challenges any provisions or operations of the Plan. The Plan, at section 8.4. Rhodes, on the other hand, invokes ERISA's fee-shifting provision, which states that "the court in its discretion may allow a reasonable attorney's fee and costs of action to either party." 29 U.S.C.A. § 1132(g)(1).
Holden's request for attorney's fees is denied. The Plan Administrator's denial of Rhodes' application for benefits under the Plan was not only incorrect, it was plainly arbitrary and capricious. And, it forced Rhodes to hire legal counsel and file this action in order to vindicate his clearly established rights under the Plan. Holden cannot be said to have "substantially prevailed" in this action. Rhodes, on the other hand, has secured a reversal of the denial of his benefits request, an immediate award of a portion of those benefits, and remand to the Plan Administrator so he may fully and carefully consider how he will distribute the remaining deferred compensation to which Rhodes is entitled. It is beyond doubt that Rhodes' victory was substantially more than "trivial" or "purely procedural."
Rhodes was forced to bring this action when the Plan Administrator denied that he had any rights under the Plan, and expressed his intent to defend that decision. The initial denial of Rhodes' application for deferred compensation benefits, as well as the Plan Administrator's latest (unsupported) interpretation of the Plan language, are arbitrary and capricious positions that Rhodes should not have had to challenge by seeking legal counsel and bringing suit.
In light of the foregoing, Holden Engineering's motion for judgment on the administrative record (deemed a motion by the Plan and Plan Administrator as well) (document no. 19) is denied. Rhodes' motion (document no. 17) is granted in part, and denied in part, as follows.
This matter is hereby remanded to the Plan Administrator for further proceedings consistent with this order. While a final interpretation of the Plan language must await those proceedings on remand, this much may be said with certainty: even if the outer limits of the Plan Administrator's discretion would permit him to distribute Rhodes' deferred compensation in 10 equal, annual payments, Rhodes is still entitled to the immediate payment of $28,500. That sum breaks down as follows:
Accordingly, on or before December 14, 2016, the Plan Administrator of Holden Engineering & Surveying, Inc. Incentive Compensation Plan shall pay to Rhodes the sum of $28,500.00. Additionally, the Plan Administrator shall provide Rhodes with an accounting of his deferred compensation account and shall disclose to him the manner in which the Plan held those funds during the years between 1986 and the present.
Rhodes is also entitled to an award of costs and reasonable attorney's fees and he shall present his request for the same to the Plan. If the parties cannot agree on a reasonable award of costs and attorney's fees prior to January 10, 2017, Rhodes shall submit a well-supported motion for such an award to the court. The Plan may file an objection within 10 days thereafter.
The Clerk of Court shall amend the case caption to include as named defendants both "The Holden Engineering & Surveying, Inc. Incentive Compensation Plan" and "Peter Holden, as Plan Administrator." If any party objects, it shall file a written objection on or before December 23, 2016.
The Clerk of Court shall enter judgment in accordance with this order and close the case (subject to reopening, upon motion of either counsel, if necessary).