Judges: D'Alessandris
Filed: Feb. 13, 2018
Latest Update: Mar. 03, 2020
Summary: ARMED SERVICES BOARD OF CONTRACT APPEALS
Application Under the Equal Access ), to Justice Act of ), ), Pro-Built Construction Firm ) ASBCA No. 59278, ), Under Contract No. W5J9JE-I0-D-0016 )
APPEARANCE FOR THE APPELLANT: William J. Spriggs, Esq., Spriggs Consulting Services, Lynchburg
ARMED SERVICES BOARD OF CONTRACT APPEALS
Application Under the Equal Access )
to Justice Act of -- )
)
Pro-Built Construction Firm ) ASBCA No. 59278
)
Under Contract No. W5J9JE-I0-D-0016 )
APPEARANCE FOR THE APPELLANT: William J. Spriggs, Esq.
Spriggs Consulting Services
Lynchburg, VA
APPEARANCES FOR THE GOVERNMENT: Thomas J. Warren, Esq.
Acting Engineer Chief Trial Attorney
Pietro 0. Mistretta, Esq.
Matthew S. Tilghman, Esq.
Michael A. Rea, Esq.
Engineer Trial Attorneys
U.S. Army Engineer District, Middle East
Winchester, VA
OPINION BY ADMINISTRATIVE JUDGE D' ALESSANDRIS
Pending before the Board is the application for fees pursuant to the Equal
Access to Justice Act (EAJA), 5 U.S.C. § 504, submitted by appellant, Pro-Built
Construction Firm (Pro-Built). Because we find that the government's litigating
position was substantially justified, we deny Pro-Built's application. In addition, we
deny the motion for leave to file a sur-reply filed by the United States Army Corps of
Engineers (Corps or government).
BACKGROUND
In a 1 June 2017 decision on the merits, the Board awarded Pro-Built
$289,736.47, plus Contract Disputes Act (CDA) interest from the date of Pro-Built's
claim. Pro-Built Construction Firm, ASBCA No. 59278, 17-1 BCA ,-J 36,774. The
appeal involved a task order issued by the Corps on 31 July 2011, for construction of a
police station in the Zabul Province of Afghanistan. On 4 March 2012, just over eight
months later, the Corps terminated the task order for convenience of the government,
due to "negative security conditions." The Corps did not issue a notice to proceed on
the project. Id. at 179,191-93.
Pro-Built submitted a termination settlement proposal, and later a certified claim,
seeking payment of pre-performance costs of approximately $1.1 million. The
contracting officer eventually issued a settlement by determination in the amount of
$48,972. In the settlement by determination, the contracting officer found the costs to be
unreasonable pursuant to Federal Acquisition Regulation (FAR) 31.201-2, Determining
allowability, and also cited to the findings by the Defense Contract Audit Agency
(DCAA) that the contractor began charging costs to the contract before the notice to
proceed was issued. Pro-Built, 17-1BCA136,774 at 179,193. (R4, tabs 2, 34)
Before the Board, Pro-Built presented a revised damages calculation in the
amount of $816,273 (including the $48,972 already paid in the settlement by
determination). Pro-Built, 17-1 BCA 136,774 at 179, 190-95. James McGovern,
Pro-Built's expert witness, testified that he removed the costs of employees that he
determined could have worked on other projects. Id. at 179,194. At the hearing, and
in post-hearing briefing, the Corps argued that it was unreasonable for Pro-Built to
have incurred costs before the notice to proceed, but also that there were multiple
deficiencies in Pro-Built's termination for convenience claim, including the fact that
individuals identified as working full-time on the task order appeared to have done
work on other Pro-Built projects during the period in question.
Id. at 179,196.
By application dated 28 August 2017, Pro-Built sought reimbursement of
$39,087.50 in attorney fees and $62,955.98 1 in fees and expenses for Pro-Built's
expert witness (app. mot. at 1-2).
DECISION
The EAJA provides that a business with a net worth less than $7,000,000 that
prevails before the Board "shall [be] award[ ed]" the fees and other expenses that it
incurred unless the position of the government was "substantially justified" or other
circumstances make such an award unjust. 5 U.S.C. § 504; see also Rex Systems, Inc.,
ASBCA No. 52247, 02-1BCA131,760 at 156,854. The Corps does not oppose
Pro-Built's EAJA application on the basis of Pro-Built's status as a prevailing party,
its net worth, or the timeliness of its application. Rather, the Corps argues that
Pro-Built is not eligible for EAJA fees, because the Corps' litigating position was
substantially justified. (Gov't opp'n at 4)
To prevail in its substantial justification defense, the government is not required
to prove that it had a substantial likelihood of victory in the litigation, but it does bear
the burden of proof to demonstrate that "a reasonable person could think [the
government's position is] correct, that is [that] it has a reasonable basis in law and
fact." Pierce v. Underwood, 487 U.S. 552, 566 n.2 (1988); Rex Systems, 02-1 BCA
1
Attachment C to Pro-Built's motion claims $62,955.18 rather than $62,955._28.
2
131,760 at 156,854. Substantial justification is determined on the basis of the entire
record before the Board, and the entirety of the government's conduct. Job Options,
Inc., ASBCA No. 56698, 11-1 BCA 134,663 at 170,761. The government's litigating
position is more likely to be substantially justified when greater "legal uncertainty" is
presented, such as when there is a question of first impression. Rex Systems, 02-1
BCA 131,760 at 156,855 (citing Pat's Janitorial Service, Inc., ASBCA No. 29129,
86-2 BCA 1 18,995 at 95,923). In addition, the government's litigating position is
more likely to be substantially justified when there are close factual questions and the
Board's resolution of the appeal turns upon the weight, persuasiveness and credibility
assigned to conflicting evidence. Job Options, 11-1 BCA 1 34,663 at 170,761.
The Corps contends that its litigating position was substantially justified
because it successfully challenged a substantial portion of the costs claimed by
Pro-Built. According to the Corps, at the hearing it established that Pro-Built's daily
standby labor rate was unreasonable, that Pro-Built had not established that the Corps
provided continued representations that the notice to proceed would be issued shortly,
and that there were numerous questionable employee costs contained in Pro-Built's
claim. The government additionally argues that the law was unclear regarding the
reasonableness of incurring pre-contract costs. (Gov't opp'n at 7-10)
Pro-Built contends that the government's litigating position was unreasonable
because the contracting officer's final decision, the DCAA audit report, and the Corps'
briefing before the Board took the position that the notice to proceed clause prevented
recovery of any costs by Pro-Built (app. resp. at 1-2). Pro-Built contends that our
opinion held that the Corps' litigating position was unreasonable by characterizing the
Corps' position as being that "none of the costs were reasonable" (app. resp. at 2
(citing Pro-Built, 17-1BCA136,774 at 179,196)).
Upon review of the entire record before us, we find that the Corps' overall
litigating position was substantially justified. Admittedly, the contracting officer's
settlement by determination, which constituted the contracting officer's final decision,
does cite the DCAA audit report's finding that Pro-Built was not authorized to incur
costs prior to the notice to proceed, but the actual basis for the final decision was that
the costs were unreasonable pursuant to FAR 31.201-2, Determining allowability (R4,
tab 34). Additionally, the Corps' position in its post-hearing briefing was not that pre-
performance costs were strictly unallowable, but that Pro-Built' s claimed costs were
unreasonable (gov't br. at 16-18).
Our damages award was based upon a determination of reasonableness, an issue
of fact. In the end, we found that some of Pro-Built's costs were reasonable, but
agreed with the Corps' questioning of other costs. Specifically, we credited the
testimony of Pro-Built's acting chief executive, Mr. Amiri, and its expert witness,
Mr. McGovern, regarding business practices in Afghanistan, and the need to retain key
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employees in advance of bidding for construction projects due to labor market and
security conditions. Pro-Built, 17-1BCA136,774 at 179,196-97. However, our
determination that a portion of Pro-Built's costs were reasonable required us to
balance Pro-Built's evidence with the serious inconsistencies noted by the Corps. Id.
at 179,197. As noted in our opinion, the Corps cited to individuals identified by
Pro-Built as working full-time on the project but that appeared to have done work on
other Pro-Built projects during the same time period. In addition, the Corps noted that
individuals identified in Pro-Built's quality control submittal lists were not the same as
the workers identified as performing these roles in the termination for convenience
settlement claim.
Id. With a different credibility determination, these facts could have
supported a factual finding that Pro-Built's claimed costs were not supported. Given
all the facts and circumstances of the appeal, this was a close factual call and we find
that the Corps' position was substantially justified. See Job Options, 11-1 BCA
134,663 at 170,761.
Also pending before the Board is the Corps' motion for leave to file a sur-reply.
The Corps asserts that it is necessary to address two issues raised in Pro-Built's
response brief. First, the Corps seeks to respond to a discussion of the amount of a
settlement offer purportedly made by the Corps in an attempt to settle this dispute in
October 2015. The second issue pertains to the services provided by Pro-Built's
expert witness and whether the charges should properly be considered expert witness
services or legal services.2 Pro-Built opposes the Corps' motion to file a supplemental
brief and attached to its opposition a declaration from its expert regarding the issues
raised in the Corps' motion for leave to file a sur-reply.
We deny the Corps' motion for leave to file a sur-reply as we do not find the
issues presented to be helpful to the Board. In its brief opposing Pro-Built's EAJA
application, the Corps asserted that it made a settlement offer to Pro-Built of
$337,346.93 (gov't br. at 5-6). Pro-Built objected to the Corps' disclosure of
settlement discussions and asserted that the Corps' offer was actually $225,000.
Pro-Built attached as an exhibit to its brief handwritten notes that it represented were
prepared by Pro-Built's expert witness contemporaneous with the settlement
discussions, and noting a settlement offer of $225,000. (App. resp. at 3, ex. A) The
Corps then sought leave to file a sur-reply, which Pro-Built opposed.
The Board's Rules address "Equal Access to Justice Act Procedures" in
Addendum I. These procedures provide that "[w]hen a CDA appeal is decided on the
merits, other than by a consent judgment, the record relating to whether the
2
The Corps' motion for leave to file a sur-reply included its proffered sur-reply as an
attachment. In addition to addressing the issues identified in its motion, the
sur-reply also presents argument that the Corps' litigating position was
substantially justified. (Gov't sur-reply at 1-4)
4
Government's position under the EAJA was substantially justified will be limited to
the record in the CDA appeal. Evidence relevant to other issues in the award
proceeding may be submitted." Add. I,, (m)(l). Thus, we do not consider the Corps'
counsel's statement regarding the proposed settlement amount, Pro-Built's exhibit, the
Corps' supplemental brief and attachments, or Pro-Built's declaration.
The second issue addressed in the Corps' supplemental brief concerns the
proper rate of reimbursement for Pro-Built's expert witness fees. As we find that the
Corps' position was substantially justified, we need not reach this issue. Accordingly,
the Corps' motion for leave to file a sur-reply is denied.
CONCLUSION
For the reasons set forth above, Pro-Built's application for attorney fees and
costs pursuant to the Equal Access to Justice Act is denied. The Corps' motion for
leave to file a sur-reply is denied.
Dated: 13 February 2018
DAVID D' ALESSANDRIS
Administrative Judge
Armed Services Board
of Contract Appeals
!co~
J. REIPROUTY
Administrative Judge Administrative Judge
Acting Chairman Vice Chairman
Armed Services Board Armed Services Board
of Contract Appeals of Contract Appeals
5
I certify that the foregoing is a true copy of the Opinion and Decision of the
Armed Services Board of Contract Appeals on an application for fees and other
expenses incurred in connection with ASBCA No. 59278, Appeal of Pro-Built
Construction Firm, rendered in accordance with 5 U.S.C. § 504.
Dated:
JEFFREY D. GARDIN
Recorder, Armed Services
Board of Contract Appeals
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