MARK E. FULLER, District Judge.
Roosevelt Watkins ("Watkins"), a Lieutenant in the Division of Fire Suppression ("Suppression Division") of the Montgomery Fire Department ("MFD"), brings this collective action pursuant to the Fair Labor Standards Act, 29 U.S.C. § 207(a) (hereinafter "FLSA" or the "Act"), against his employer, the City of Montgomery (the "City"), seeking overtime compensation to which he claims he is entitled. Specifically, Watkins contends that he is entitled to overtime compensation as a non-exempt "first responder," pursuant to the Department of Labor's ("DOL") "first responder" regulation, 29 C.F.R. § 541.3(b). This cause is now before the Court on the Motion for Summary Judgment (Doc. #65) filed by the City on October 25, 2012. For the reasons set forth in this Memorandum Opinion and Order, the motion is due to be DENIED.
On March 7, 2011, Watkins filed suit against the City of Montgomery, alleging that, at all times relevant to this action,
On July 14, 2011, Watkins moved to have this matter conditionally certified as a collective action pursuant to 29 U.S.C. § 216(b). (Doc. #47.) Over the City's objection, the Court conditionally certified this matter as a collective action (see Order, Doc. #51),
In its Motion for Summary Judgment, the City argues that it is entitled to judgment as a matter of law because Plaintiffs fall within the executive and administrative exemptions to the FLSA overtime pay requirements. Having carefully considered the submissions in support of and in opposition to the City's motion, as well as the applicable law and the record as a whole, the Court disagrees, and the motion is due to be DENIED.
Jurisdiction over the claims in this action is proper under 28 U.S.C. § 1331 (federal question) and 29 U.S.C. § 216(b), the collective action provision of the FLSA. The parties do not contest personal jurisdiction or venue, and the Court finds adequate allegations in support of both.
Under Rule 56(c) of the Federal Rules of Civil Procedure, summary judgment is appropriate "if the pleadings, depositions, answers to interrogatories, and admissions on file, together with the affidavits, if any, show that there is no genuine [dispute] as to any material fact and that the moving party is entitled to a judgment as a matter of law." Celotex Corp. v. Catrett, 477 U.S. 317, 322, 106 S.Ct. 2548, 91 L.Ed.2d 265 (1986). The party asking for summary judgment "always bears the initial responsibility of informing the district court of the basis for its motion, and identifying those portions of `the pleadings, depositions, answers to interrogatories, and admissions on file, together with the affidavits, if any,' which it believes demonstrate the absence of a genuine issue of material fact." Id. at 323, 106 S.Ct. 2548. The movant can meet this burden by presenting evidence showing there is no dispute of material fact, or by showing the non-moving party has failed to present evidence in support of some element of its case on which it bears the ultimate burden of proof. Id. at 322-23, 106 S.Ct. 2548.
Entitlement to an overtime exemption under the FLSA is an affirmative defense upon which a defendant bears the burden of proof. Morgan v. Family Dollar Stores, Inc., 551 F.3d 1233, 1269 (11th Cir.2008). A defendant may prevail on a motion for summary on an affirmative defense, such as an entitlement to an exemption
Once the moving party has met its burden, Rule 56(e) "requires the nonmoving party to go beyond the pleadings and by [its] own affidavits, or by the depositions, answers to interrogatories, and admissions on file, designate specific facts showing that there is a genuine issue for trial." Id. at 324, 106 S.Ct. 2548 (internal quotations omitted). To avoid summary judgment, the non-moving party "must do more than simply show that there is some metaphysical doubt as to the material facts." Matsushita Elec. Indus. Co. v. Zenith Radio Corp., 475 U.S. 574, 586, 106 S.Ct. 1348, 89 L.Ed.2d 538 (1986). On the other hand, a court ruling on a motion for summary judgment must believe the evidence of the non-movant and must draw all justifiable inferences from the evidence in the non-moving party's favor. Anderson v. Liberty Lobby, Inc., 477 U.S. 242, 255, 106 S.Ct. 2505, 91 L.Ed.2d 202 (1986). After the non-moving party has responded to the motion for summary judgment, the court must grant summary judgment if there is no genuine dispute of material fact and the moving party is entitled to judgment as a matter of law. See Fed.R.Civ.P. 56(c).
The Court has carefully considered all the evidence submitted in support of and in opposition to the motion. The submissions of the parties, viewed in the light most favorable to the Plaintiffs, establish the following relevant facts:
The Montgomery Fire Department is headed by the Fire Chief, who is the highest ranking officer. The Deputy Fire Chief ("Deputy Chief") reports directly to the Fire Chief and is responsible for managing the day-to-day operations of the MFD by writing policies and procedures, operating guidelines, and rules and regulations; assisting in making personnel and apparatus assignments; and purchasing apparatus. The Deputy Chief also supervises the six Assistant Fire Chiefs, each of whom is responsible for one of the MFD's six operating divisions: Administrative Division, Training Division, Emergency Medical Services Division, Special Operations Division, Inspections and Investigations Division, and the Fire Suppression Division. K. Bolling ("Chief Bolling") has served as the Assistant Fire Chief over the Fire Suppression Division since November 2008.
Watkins is employed as a Fire Suppression Lieutenant in the MFD's Fire Suppression Division. The Suppression Division handles the day-to-day fire-fighting operations of the MFD. The Suppression Division is made up of twenty-two fire companies, each of which is assigned one captain and two lieutenants.
It is undisputed that when Fire Suppression Lieutenants are on duty, they are the highest ranking officers in charge of their assigned company, and it is their duty to supervise the other firefighters in their company while at the fire station and when responding to emergency calls. (Def.'s Ex. I, at ¶ 6.) The job description of a Fire Suppression Lieutenant characterizes their work as "skilled firefighting work and supervisory work directing activities of a fire company during an assigned shift or special division work." (Def.'s Ex. A, at 1, Doc. #66-1.) Fire Suppression Lieutenants are not required to perform manual-labor tasks, such as cutting grass at the fire stations and cleaning the station floors, but are required to participate in all physical training activities with their companies and to maintain good physical condition. (Def.'s Ex. I, at ¶¶ 6-7.) Fire Suppression Lieutenants have the duty of recommending whether employees in their companies receive merit raises and promotions and are required to perform evaluations on employees throughout the year. (Def.'s Ex. I, at ¶ 8.)
While on duty, Fire Suppression Lieutenants are responsible for responding to every emergency call to which their station is dispatched. (See Pls.' Exs. F-M, Affs. of Fire Suppression Lieutenants, Docs. ##68-6-68-14.) When responding to emergency calls, Fire Suppression Lieutenants determine the size of the unit necessary to combat the fire or emergency, communicate that determination to the MFD, supervise the officer driving the truck to the scene, and command the emergency scene until relieved by their superior officers-typically the District Chiefs. After being relieved, Fire Suppression Lieutenants direct their companies in fire suppression or rescue operations and directly participate in those operations as needed. (Def.'s Ex. I, at ¶ 9; Def.'s Ex. J, at ¶ 9, Doc. #66-10.) Fire Suppression Lieutenants are required to carry a full complement of firefighting gear: a fire helmet, protective hood, coat, pants, boots, gloves, a spanner wrench,
The City has adopted a fourteen-day work period in which pay, overtime, and compensatory time is calculated. In between each twenty-four hour shift, Fire Suppression Lieutenants receive forty-eight hours "off." Due to this repeating schedule, Fire Suppression Lieutenants' normal tour of duty requires them to work 104, 112, and 120 hours in successive pay periods.
In October 2004, the City began paying Fire Suppression Lieutenants overtime for hours worked in excess of 106 hours during
Since March 2005, the City has not paid Fire Suppression Lieutenants overtime pay for all hours worked in excess of 106 hours each two-week pay period.
The FLSA governs minimum wage and overtime requirements for employees covered under the Act. The FLSA requires that overtime be paid to covered employees at the rate of one and one-half times an employee's base rate of pay for hours worked in excess of the statutorily set amount; most employees covered by the FLSA are entitled to overtime compensation for "a workweek longer than forty hours." 29 U.S.C. § 207(a)(1). Section 207(k) of the FLSA, however, provides an exemption to the typical forty-hour workweek for "any employee in fire protection activities or any employee in law enforcement activities." 29 U.S.C. § 207(k). In certain circumstances, this exemption allows public agencies employing persons engaged in fire protection or law enforcement activities to calculate an employee's hours for overtime purposes according to work periods of twenty-eight days, rather than on a weekly basis, and sets a calculable threshold for the commencement of compensation at an overtime rate. See 29 U.S.C. § 207(k). Under the regulations interpreting § 207(k), which were promulgated by the DOL, employees engaged in fire-protection activities must be given overtime pay for all time worked beyond 106 hours each fourteen days. 29 C.F.R. § 553.230(c).
However, the FLSA provides for an exemption to the overtime requirement for persons "employed in a bona fide executive, administrative, or professional capacity." 29 U.S.C. § 213(a)(1). As stated above, these exemptions "are to be construed narrowly, and the employer shoulders the burden of establishing that it is entitled to an exemption." Alvarez Perez v. Sanford-Orlando Kennel Club, Inc., 515 F.3d 1150, 1156 (11th Cir.2008) (internal quotation marks and citation omitted).
Under the DOL regulations, an employee can be classified as a bona fide executive if: (1) he is "[c]ompensated on a salary basis at a rate of not less than $455 per week"; (2) his "primary duty is management of the enterprise in which [he] is employed or of a customarily recognized department or subdivision thereof"; (3) he "customarily and regularly directs the work of two or more other employees"; and (4) he "has the authority to hire or fire other employees," or his "suggestions and recommendations as to the hiring, firing, advancement, promotion[,] or any other change of status of other employees are
An employee falls within the administrative exemption if: (1) he is "[c]ompensated on a salary basis at a rate of not less than $455 per week"; (2) his "primary duty is the performance of office or non-manual work directly related to the management or general business operations of the employer or the employer's customers"; and (3) his "primary duty includes the exercise of discretion and independent judgment with respect to matters of significance." 29 C.F.R. § 541.200(a).
The regulations define "primary duty" as "the principal, main, major or most important duty that the employee performs." 29 C.F.R. § 541.700(a). A court must base its determination of an employee's primary duty under either of these exemptions "on all the facts in a particular case, with the major emphasis on the character of the employee's job as a whole." 29 C.F.R. § 541.700(a); see also Barreto v. Davie Marketplace, LLC, 331 Fed.Appx. 672 (11th Cir.2009) (applying this principle). Relevant factors to be considered in this analysis include, but are not limited to: "the relative importance of the exempt duties as compared with other types of duties; the amount of time spent performing exempt work; the employee's relative freedom from direct supervision; and the relationship between the employee's salary and the wages paid to other employees for the kind of nonexempt work performed by the employee." 29 C.F.R. § 541.700(a).
The Eleventh Circuit has noted that the amount of time an employee spends performing exempt tasks, although a relevant factor, "is not dispositive of the primary duty issue." Morgan v. Family Dollar Stores, Inc., 551 F.3d 1233, 1270 (11th Cir.2008); see also 29 C.F.R. § 541.700(a). An employee will generally satisfy the primary duty requirement if he spends more than half of his time performing exempt tasks. 29 C.F.R. § 541.700(b). Nevertheless, "[e]mployees who do not spend more than 50 percent of their time performing exempt duties may ... meet the primary duty requirement if the other factors support such a conclusion." Id.
In 2004, after notice and comment rule-making, the DOL enacted regulations, including the first responder regulation at issue in this case, which narrowed the scope of the executive and administrative exemptions.
The first responder regulation, 29 C.F.R. § 541.3(b), provides that these "white collar" exemptions "do not apply to fire fighters, paramedics, emergency medical technicians, ambulance personnel, rescue workers, hazardous materials workers and similar employees, regardless of rank or pay level, who perform work such as preventing, controlling or extinguishing fires of any type [or]rescuing fire, crime or accident victims...." 29 C.F.R. 541.3(b)(1) (emphasis added).
The preamble expressly addressed the DOL's reasons for promulgating the first responder regulation:
69 Fed.Reg. at 22129 (emphasis in original).
The preamble to the 2004 revisions also noted that several federal courts had ruled that "high-level police and fire officials" were exempt only if the employee's primary duty was performing managerial tasks, including:
69 Fed.Reg. at 22130 (collecting cases).
The Eleventh Circuit has yet to interpret and apply this regulation. However, the United States Court of Appeals for the
In accepting the Secretary's interpretation, the Second Circuit concluded that courts must consider whether the management and supervisory work performed by the categories of employees listed in the first responder regulation is performed as part of the employees' duties as first responders. Id. at 116. In reaching its conclusion that the police sergeants' primary duty was law enforcement, not management, the Second Circuit highlighted the DOL's view that "giving direction and exercising discretion while performing field law enforcement work do not transform [the sergeants'] non-management primary duty [into] a management primary duty." Id. at 118 (quoting DOL Amicus Br. at 11) (internal quotation marks omitted).
Ultimately, the Second Circuit held that, when an employee's management or supervisory tasks are performed while exercising their first responder duties, the employee's supervision should not be deemed management under the executive exemption; however, when management tasks are "performed by high-level personnel who typically d[o] not engage in any front-line activities," those duties would still be considered management. See id. The Court believes that the Second Circuit's holding is consistent with the DOL's regulation. See 29 C.F.R. § 541.3(b)(2)-(3) ("Such employees do not qualify as exempt executive employees because their primary duty is not management of the enterprise.... [Nor do they] qualify as exempt administrative employees because their primary duty is not the performance of work directly related to the management or general business operations of the employer[.]").
Plaintiffs argue that the first responder regulation at 29 C.F.R. § 541.3(b) should control the Court's decision in this case, because their primary duty is fighting fires rather than managing "the enterprise in which [they] are employed or a customarily recognized department or subdivision" of that enterprise. 29 C.F.R. § 541.3(b)(2). The Court does not accept the Plaintiffs' argument that the first responder regulation supplants the executive and administrative exemptions and their interpreting regulations. Instead, in light of the well-reasoned conclusion reached by
In its Motion for Summary Judgment, the City argues that: (1) Plaintiffs are subject to the executive exemption because their primary duties are managing and directing the firefighters under their command; and (2) Plaintiffs are subject to the administrative exemption because their primary duties are related to the general business operations of the fire company and because they exercise discretion and independent judgment as to daily operations, emergency situations, and staffing decisions.
In response, Plaintiffs contend that they are non-exempt first responders under the language of § 541.3(b) because their primary duty is "preventing, controlling, or extinguishing fires and rescuing fire or accident victims." (Pls.' Br., at 16, Doc. #73.) In other words, Plaintiffs argue that there is at least a genuine dispute of material fact as to whether Plaintiffs can be classified as exempt from the FLSA's overtime requirements under either the administrative or executive exemptions or as non-exempt under the first responder regulation at 29 C.F.R. § 541.3(b). The Court agrees with Plaintiffs that the dispositive question to be answered in this case is whether their primary duty is as first responders or as exempt executive or administrative employees.
The record evidence shows that Plaintiffs' duties as Fire Suppression Lieutenants include both first responder tasks and managerial and administrative tasks. The MFD's job description for Fire Suppression Lieutenants and the Plaintiffs' sworn affidavits show that Plaintiffs are "fire fighters ... who perform work such as preventing, controlling or extinguishing fires of any type [or] rescuing fire, crime or accident victims...." 29 C.F.R. 541.3(b)(1). (See Def.'s Ex. A, at 1, Doc. #66-1 ("This is skilled firefighting work and supervisory work directing activities of a fire company...."); Watkins Aff., Pls.' Ex. F, at ¶ 10, Doc. #68-6 ("When I am on duty, I respond to every [emergency] call to which my company is dispatched. At an emergency scene[,] I perform emergency operations including search and rescue operations [and] extinguishing fires....")).
The City contends, however, that the majority of Plaintiffs' duties were management duties: conducting trainings, preparing employee evaluations, setting daily schedules, and directing the activities of the company at the fire station. The City presented evidence that a very small percentage of Plaintiffs' time — not more than three to four hours per shift — was spent responding to emergency calls. However, even if Plaintiffs spent only a small percentage of each shift responding to emergency calls, the percentage of time spent on exempt duties does not decide the primary duty question if the other relevant factors — such as the employee's relative freedom from supervision and the relative importance of the exempt duties in relations to the non-exempt duties — support
As to the level of discretion possessed by Fire Suppression Lieutenants, Plaintiffs presented evidence that their duties were not relatively free from supervision and that they had very little discretion in the exercise of their duties, even when supervising their fire company. Plaintiffs argue that their decisions were largely constricted by the Rules and Regulations of the MFD and that they did not have the discretion to assign tasks, determine what topics would be covered in the trainings or the daily schedule for their company, or take disciplinary actions. Plaintiffs have presented evidence showing that the day-to-day fire station tasks were assigned by the Captains prior to the start of the shift and that the firefighters knew prior to the start of their shifts which tasks they were responsible for. (Pls.' Ex. D, MFD Rules and Regulations, Doc. #68-4, at 9; Pls.' Ex. F, Watkins Aff., at ¶ 13, Doc. #68-6). While there is evidence that Plaintiffs exercised the most discretion in the direction of their company while responding to emergency calls, the supervisory nature of Plaintiffs' work when fighting fires does not preclude application of the first responder regulation. The regulation states, in pertinent part, that a "fire fighter whose primary duty is to investigate crimes or fight fires is not exempt under section 13(a)(1) of the [FLSA] merely because the ... fire fighter also directs the work of other employees in ... fighting a fire." 29 C.F.R. § 541.3(b)(2).
When considering the relative importance of Plaintiffs' first responder duties as compared with their managerial or administrative tasks, the Court finds that a reasonable juror could conclude that this factor weighs in favor of characterizing the Plaintiffs as first responders rather than exempt executive or administrative employees. The Plaintiffs presented evidence that they are required to maintain good physical condition and to carry the same firefighting gear as the rest of their company. These facts, along with the very first sentence of the MFD's job description, which characterizes a Fire Suppression Lieutenant's work as "skilled firefighting work and supervisory work directing activities of a fire company ..." supports the Court's conclusion that there is a disputed issue of fact as to whether Plaintiffs should be classified as executive and administrative exempt employees or nonexempt first responders.
As to the relationship between the salary of Fire Suppression Lieutenants and the salary and wages paid to other non-exempt employees performing the same type of work, the City directs the Court to the City of Montgomery Pay Plan ("Pay Plan"). (Def.'s Ex. B, Doc. #66-2). As evidence that Plaintiffs receive extra compensation for their additional management duties, the City points out that Fire Suppression Lieutenants receive a higher annualized salary than the lower-ranking firefighters they supervise. However, the Pay Plan does not appear to take into account the extra overtime wages that the lower-ranking firefighters receive because they are classified as non-exempt first responders. In sum, the City has provided no concrete comparison of the total wages received by Plaintiffs and the firefighters they supervise. Thus, the Court concludes that this factor does not weigh in favor of Plaintiffs' primary duty being managerial.
Because the Court concludes there is an issue of disputed fact on whether the primary duty of a Fire Suppression Lieutenant is one of a first responder or one of an exempt executive or administrative employee, the Court finds that Defendant's Motion for Summary Judgment is due to be denied.
The statute of limitations for overtime claims under the FLSA is generally two years, but if a claim is one "arising out of a willful violation," another year is added to it. 29 U.S.C. § 255(a). To establish such a willful violation, "the employee must prove by a preponderance of the evidence that his employer either knew that its conduct was prohibited by the statute or showed reckless disregard about whether it was." Alvarez Perez v. Sanford-Orlando Kennel Club, Inc., 515 F.3d 1150, 1162-63 (11th Cir.2008) (citing McLaughlin v. Richland Shoe Co., 486 U.S. 128, 133, 108 S.Ct. 1677, 100 L.Ed.2d 115 (1988)) (emphasis added). The Code of Federal Regulations defines reckless disregard in this context to be "failure to make adequate inquiry into whether conduct is in compliance with the [FLSA]." 5 C.F.R. § 551.104.
The City is not seeking summary judgment on the issue of whether the appropriate limitations period to be applied in this case is the two-year limitations period, rather than the three-year period for a "willful violation" under 29 U.S.C. § 255(a). (See Def.'s Br. in Support, at 32, Doc. #66.)
Before tolling the applicable statute of limitations under the FLSA, the Court must find that extraordinary circumstances exist to justify applying this equitable principle. See Jackson v. Astrue, 506 F.3d 1349, 1353-54 (11th Cir. 2007) ("Equitable tolling is appropriate in situations where the defendant misleads the plaintiff, allowing the statutory period to lapse; or when the plaintiff has no reasonable way of discovering the wrong perpetrated against her." (quoting Cabello v. Fernandez-Larios, 402 F.3d 1148, 1155 (11th Cir.2005))). The Eleventh Circuit has noted that "the equitable tolling doctrine [is] most often applied ... in the situation in which a defendant's fraudulent deceptions leave a plaintiff ignorant of the facts or even existence of his claim." In re Int'l Admin. Servs., Inc., 408 F.3d 689, 701 (11th Cir.2005) (citing Holmberg v. Armbrecht, 327 U.S. 392, 397, 66 S.Ct. 582, 90 L.Ed. 743 (1946)). In such a situation, the limitations period is tolled until a plaintiff discovers the fraud. Id.
The Eleventh Circuit has recognized two sets of circumstances in which the principle of equitable tolling has generally been applied: (1) "when the fraud goes undiscovered because the defendant has taken positive steps after the commission of the fraud to keep it concealed, then the statute of limitations is tolled until the plaintiff actually discovers the fraud" and (2) "[when] the defendant has not actively concealed the fraud, and the plaintiff [has]
On a motion for summary judgment, the moving party bears the initial burden of directing the Court to the undisputed facts which entitle it to judgment as a matter of law. Fed.R.Civ.P. 56(c); Celotex Corp., 477 U.S. at 323, 106 S.Ct. 2548; Morton's Mkt., Inc. v. Gustafson's Dairy, Inc., 198 F.3d 823, 832 (11th Cir.1999). In other words, for Plaintiffs to be limited to a three-year limitations period, the City must show that Plaintiffs "either knew of their claim or had notice sufficient to prompt them to investigate and that, had they done so diligently, they would have discovered the basis for their claims." Morton's Mkt., 198 F.3d at 832 (11th Cir. 1999). The Eleventh Circuit has instructed that:
Id. The related issues of when a plaintiff is on "notice" of his claim, and when a plaintiff, who is exercising due diligence, should have known of the basis for his claims, have generally been held to be questions of fact for the jury. Id.
In sum, before the Court can determine that equitable tolling is not warranted, the City must direct the Court to undisputed facts in the record which "demonstrate conclusively that plaintiffs had notice of their claims, and that, had they exercised reasonable diligence, they would have discovered adequate grounds" for filing their lawsuit during the limitations period. Id. (emphasis added). "It is not enough for summary judgment to point to facts which might have caused a plaintiff to inquire, or could have led to evidence supporting his claim." Id. at 832-33.
Plaintiffs allege that Chief McKee's representation in his February 22, 2005, memorandum that the City had consulted with the DOL before reclassifying Plaintiffs as exempt employees (see Pls.' Ex. V, Doc. #68-22), was a fraud which prevented them from discovering their overtime claims under the FLSA before the applicable limitations period expired. The City has pointed to no facts showing conclusively that Plaintiffs should have somehow discovered their claims between the date of the February 22, 2005, memorandum and July 12, 2011, the date the City disclosed that it had never consulted the DOL regarding the Fire Suppression Lieutenants' status as non-exempt first responders. In light of the foregoing, and taking the facts in the light most favorable to Plaintiffs, the Court concludes that the City has not met its burden to preclude application of equitable tolling. Indeed, the evidence shows that there is a disputed issue of fact as to whether the City misrepresented and concealed the basis for its decision to stop paying Plaintiffs overtime — that it had consulted with the DOL regarding Plaintiffs' exempt status — and whether this misrepresentation prevented Plaintiffs from discovering their claims.
Having reviewed and applied the relevant law to the facts of this case, the Court finds that there are disputed issues of material fact and that the City is not entitled to judgment as a matter of law. Accordingly, it is hereby ORDERED that the City of Montgomery's Motion for Summary Judgment (Doc. #65) is DENIED.
69 Fed.Reg. at 22122.