STOWERS, Justice.
Yauna Taylor and Calvin Grimmett were employed by the University of Alaska. The University terminated their employment through notices of nonretention. The University also and alternatively terminated Grimmett for cause.
Superior Court Judge Michael A. MacDonald found that the University violated Taylor's due process rights when the University nonretained her without a hearing rather than terminating her for cause; the court ordered additional briefing on the issue of Taylor's backpay. Superior Court Judge Jack Smith upheld Grimmett's nonretention, finding that the University's nonretention policy did not violate Grimmett's due process rights. However, Judge Smith set aside Grimmett's for-cause termination, finding that the University had violated the objective prong of the implied covenant of good faith and fair dealing.
The University petitioned for review in Taylor's case, which we granted. Grimmett appealed and the University cross-appealed. We consolidated these cases for oral argument and decision because both involved the University's use of its nonretention procedure. We conclude that the University violated Taylor's due process rights when it used its nonretention procedure to terminate her employment without a hearing. We therefore affirm Judge MacDonald's decision and remand for further proceedings concerning the scope of Taylor's backpay remedy. In Grimmett's case, as in Taylor's, the University used its nonretention procedure to terminate the employment of a for-cause employee without a hearing, in violation of the employee's due process rights. We therefore reverse Judge Smith's decision upholding Grimmett's nonretention. However, we also reverse Judge Smith's decision setting aside Grimmett's for-cause termination and hold that the University did not violate the implied covenant of good faith and fair dealing when it terminated Grimmett's employment for cause. We remand for further proceedings to determine if Grimmett is entitled to additional pay in light of our decision.
Taylor worked as an "Administrative Generalist" for the University of Alaska Fairbanks from May 1, 2005 to May 1, 2008. The University provided Taylor with periodic employment letters detailing the terms of her employment.
The letters also stated that Taylor's "appointment and other terms of employment are governed, in order of priority, by Board of Regents Policy, University Regulations, and applicable campus rules and procedures."
In a letter dated April 3, 2008, the University informed Taylor of its "decision to exercise its right of nonretention," citing University Regulation 04.07.100.
Nonretention is described in Regents' Policy 04.07.100:
In a form provided to employees who receive notice of nonretention, the University explained that "[w]ithout a request" the University "will not voluntarily disclose to [third] parties any performance or conduct related reasons for a nonretention or at-will termination, although the University will consider any such reasons with respect to future employment with the University."
In response to her nonretention, Taylor filed a grievance with the University arguing that because she was a for-cause employee, she was entitled to receive termination-for-cause proceedings. During the discovery process for this grievance proceeding Taylor learned the University had concerns about her performance.
The University appointed attorney William Cotton as a hearing officer and argued that the University was permitted by its employment agreement, policies, and regulations to nonretain Taylor. Cotton concluded that "the University [was] correct that the Policies and Regulations allow[ed] the non-retention of non-tenured employees without a showing of cause." Cotton then cancelled a previously scheduled evidentiary hearing and recommended that the "Chancellor uphold the University's decision to non-retain Ms. Taylor." Chancellor Brian Rogers adopted Cotton's recommendation. Taylor then appealed to University President Mark Hamilton, who affirmed the denial of Taylor's grievance.
Taylor filed an administrative appeal in the superior court in Fairbanks. The superior court ruled in Taylor's favor. The court first noted that "[a]ppellate courts review an agency's interpretation of its own regulations under the reasonable and not arbitrary standard. This deferential standard of review properly recognizes that the agency is best able to discern its intent in promulgating the regulation at issue."
Additionally, the superior court found that Taylor, as a "for cause" employee, "had an interest in continued employment and was therefore protected by the Due Process Clauses of the United States and Alaska Constitutions.... Those due process rights included the right to a hearing before being terminated." The superior court concluded that because the University wrongfully denied Taylor such a hearing, the University violated her due process rights. The court reversed Taylor's nonretention and awarded backpay of an amount to be determined after further briefing. The University petitioned for review and we granted that petition.
The underlying facts of Grimmett's case are largely undisputed. Grimmett was employed as a police officer with the University of Alaska Anchorage's Police Department until October 2008. Although the record does not contain a copy of Grimmett's employment contract, the University's notice of nonretention to Grimmett references Regents' Policy and University Regulation 04.07.100, and Grimmett does not contend that he was not subject to this policy and regulation under the terms of his employment.
After receiving an anonymous complaint alleging that Grimmett wrote himself parking citations in order to park illegally without consequence, the University interviewed Grimmett about his use of "self-ticketing."
Grimmett received notice of the University's decision and subsequently notified the University of his intent to contest his for-cause termination. A few months later, Grimmett notified the University that he also disputed his nonretention.
The superior court found: (1) the University's nonretention policy did not violate Grimmett's procedural or substantive due process rights; (2) Grimmett's for-cause termination was justified, as the University terminated him for serious violations of departmental policy; but (3) the University's "decision to terminate Grimmett for cause was objectively unfair given the culture of disregard for parking rules in [the University of Alaska Anchorage Police Department]." Thus, the court found that "[t]he for cause termination of [Grimmett] is set aside," but the "nonretention of [Grimmett] is upheld." Grimmett appeals and the University cross-appeals.
"In administrative appeals, we directly review the agency action in question."
We review questions of fact under the "substantial evidence" test.
We review questions of law where no agency expertise is involved under the "substitution of judgment" test.
Construction of employment contracts, including questions concerning the implied covenant of good faith and fair dealing when the material facts are not disputed, are reviewed de novo.
Questions of due process present constitutional issues that we review de novo.
The University hired Taylor without
The University argues that although it identified Taylor's employment as "for-cause employment," Taylor was not entitled to due process prior to her termination. It argues that its "nonretention" clause should have put Taylor on notice that despite her "for-cause employment" status she, like an at-will employee, could be terminated without due process.
We acknowledge that "the use of the words `for cause' does not magically, or always, transform a job into protected property; the focus must remain upon the nature of the employee's legitimate expectation of continued entitlement to his or her job."
The University's policies and regulations provided that Taylor, as a for-cause employee, was subject not only to "for cause termination" but also to termination "[i]n the event of layoff, non-retention, or financial exigency."
Consistent with these principles, the University's policies and regulations provide detailed information about the circumstances under which "layoff" and "financial exigency" apply, ensuring that such procedures will be used only when there is a genuine need to reduce work force or eliminate certain positions.
In particular, we observe that the Regents' Policy governing nonretention states that nonretention "does not reflect discredit on an employee."
The University's policies and regulations failed to make clear that it intended Taylor's "for-cause employment" to be devoid of the protections that typically define "for-cause employment." Taylor had a legitimate expectation that her "for-cause employment" would continue, and the University was required to provide Taylor due process when it sought to terminate her. Because the University's nonretention policy could not be used to achieve a performance-based dismissal, the University was required to provide Taylor with the due process protections available to her as a for-cause employee. Accordingly, the University violated Taylor's right to due process when it failed to provide her a pre-termination hearing.
Grimmett appeals the superior court's decision upholding his nonretention termination, arguing that the University violated his due process rights when it nonretained him. The University appeals the superior court's decision to set aside Grimmett's for-cause termination, arguing that it did not breach the covenant of good faith and fair dealing.
The University terminated Grimmett's employment through the same nonretention procedure discussed above in Taylor's case. Like Taylor, Grimmett was a for-cause employee entitled to due process. Consequently, the University's use of the nonretention procedure without giving Grimmett due process was a violation of his rights.
After a hearing on the University's for-cause termination of Grimmett, the hearing officer determined that Grimmett had engaged in the practice of self-ticketing. The hearing officer found that other officers had at times self-ticketed as well. The hearing officer found "it blatantly obvious[] that the practice engaged in was wrong, was dishonest, and was in violation of ... four University policies...." Further, the hearing officer found that "the serious impropriety of the practice [was] exacerbated by the fact that it was committed by a University police officer charged with the enforcement of the
The hearing officer concluded that the University had just cause to terminate Grimmett. The University Chancellor adopted the hearing officer's findings and conclusions, and Grimmett appealed that decision to the superior court.
The superior court affirmed the hearing officer's conclusion that Grimmett's termination was justified because Grimmett had committed a serious violation of University policy. The superior court found that "Grimmett clearly violated three of the UPD Policies cited by the University: misuse of authority, conduct unbecoming, and conformance with all laws." However, the court went on to hold that "due to the `culture of disregard for parking rules in UPD,'" the University behaved in an objectively unfair manner when it fired Grimmett. The court explained that because Grimmett was not "on notice that his conduct could result in termination," the University breached the covenant of good faith and fair dealing when it fired him.
The University argues that the superior court erred in finding that the University breached the objective prong of the implied covenant of good faith and fair dealing and in finding that it treated Grimmett in an objectively unfair manner by terminating his employment for self-ticketing. Relying primarily on the findings of the hearing officer, Grimmett argues that because "UAA PD had created an atmosphere which would provide little to no notice that an officer could or would be terminated for self ticketing," the University breached the covenant of good faith and fair dealing by terminating him for self-ticketing. Because the underlying facts of Grimmett's case are undisputed, we review the application of law to those facts de novo.
At the administrative hearing, the hearing officer considered evidence and testimony that suggested an inconsistent attitude by the University with respect to officer parking. The hearing officer found, for example, that the chief occasionally voided tickets, that police officers did not write tickets on other police officers' vehicles, and that there was no broad investigation into the practice of self-ticketing. However, the hearing officer also found that none of this evidence was relevant, as these practices were either officially sanctioned
In Luedtke v. Nabors Alaska Drilling, Inc., we held that the covenant of good faith and fair dealing requires an employer "to act in a manner which a reasonable person would regard as fair" and "requires that the employer be objectively fair."
On appeal, the University argues that the superior court improperly extended Luedtke, and additionally that the University gave Grimmett the notice required by Luedtke because Grimmett was aware that self-ticketing could result in termination. Grimmett counters that even though official regulations and policies forbid self-ticketing, the practice was common and sanctioned by lower-ranking members of the police department; therefore, it was unfair for the University to terminate his employment for self-ticketing.
Luedtke holds that an employer violates the covenant of good faith and fair dealing if the employer fires an employee without notice or for some other reason that is objectively unfair.
The hearing officer also found that Grimmett knew his actions violated university policy. The University's Regents' Policy 04.07.040, entitled "Corrective Action," explains that dismissal is a possible corrective action in response to "violation of ... regents' policy[] or university regulation, dishonesty, ... or other misconduct."
On October 13, 2008, Grimmett received a letter notifying him of his nonretention. The letter stated that, per the terms of University Regulation 04.07.100, the University "has decided to provide you with four weeks pay in lieu of notice. Therefore, your non-retention will be effective today, October 13th, which will be reflected as your last day of employment. The four weeks pay in lieu of
On that same day, October 13, Grimmett also received a letter notifying him that the University intended to terminate his employment for cause. The letter stated that, per the terms of University Regulation 04.08.80, Grimmett had five working days to request a hearing and that a hearing would take place "no sooner than three working days after receipt of your request." Grimmett's attorney provided timely response to the letter and requested that the hearing "be scheduled for sometime in February/March 2009." Grimmett's hearing occurred on March 24 and 25, 2009. Hearing Officer Cotton issued his recommended decision on June 10, 2009. The chancellor adopted the decision on June 24, 2009. According to University Regulation 04.08.80(B), governing "Termination of Pay" under for-cause termination proceedings, "Employees will normally remain in pay status until the decision of the chancellor ... is made unless a prior proceeding affording minimum due process has been made available."
Grimmett was paid for a period ending approximately November 13, 2008, in accordance with his nonretention. We have determined the nonretention violated his due process rights. Under University Regulation 04.08.80(B), Grimmett arguably was entitled to remain in pay status until June 24, 2009, the date the chancellor issued the termination-for-cause order. Because no findings were made with respect to Grimmett's pay, including whether a "prior proceeding affording minimum due process" was "made available" to Grimmett prior to the chancellor's decision, and because the parties have not addressed this issue on appeal, we remand to the superior court for further proceedings.
For the foregoing reasons, we AFFIRM the superior court's ruling that the University violated Taylor's due process rights and REMAND for further proceedings concerning the scope of Taylor's backpay remedy. We REVERSE the superior court's upholding of Grimmett's nonretention. We also REVERSE its ruling that the University violated the covenant of good faith and fair dealing in its for-cause termination of Grimmett, and we AFFIRM the University chancellor's decision upholding the University's for-cause termination. We REMAND for further proceedings concerning Grimmett's pay.
WINFREE, Justice, not participating.