RICHARD SEEBORG, District Judge.
1. In response to Plaintiffs' request for contact information for the entire putative class, the parties have agreed to send a pre-certification notice and opt-out postcard, attached hereto as Exhibit "A" (the "Notice"). The purpose of the Notice is to inform these individuals of the pendency of the above-captioned class action lawsuit (the "lawsuit") and seek each individual's consent to the release of their personal contact information to Plaintiffs' counsel. Plaintiffs' counsel intends to use this information for the limited purpose of investigating facts to support Plaintiffs' upcoming motion for class certification. Individuals who receive the Notice and do not opt-out of the notice within the period set forth below will be deemed to have consented to release their information.
2. The parties have agreed to send the Notice to those persons identified by Plaintiffs in the Complaint as included in the putative class: "All persons who are or were employed in California as non-exempt employees in HUGO BOSS stores during the Class Period."
3. The Parties have agreed to retain a claims administrator to administer this process. The contract of services with the claims administrator shall provide: (a) that the claims administrator will not use or disclose any of Defendant's employees' information for any purposes unrelated to this lawsuit or any purpose different from the express agreement of counsel; (b) that the claims administrator will not disclose to Plaintiffs' counsel any of the Defendant's employees' information prior to the end of the applicable opt-out date set forth in paragraph 7; and (c) after the end of the applicable opt-out date set forth in paragraph 7, the claims administrator will only disclose to Plaintiffs' counsel information of Defendant's employees who consented to have their contact information released to Plaintiffs' counsel.
4. Within ten (10) business days from the signing of this order by the Court, Defendant shall release to the claims administrator the contact information of the putative class members as defined in the Complaint and Paragraph 2. For each individual, Defendant will provide the name, last known residential address, and last known primary telephone number in an electronic format (the "List").
5. Within five (5) days of the receipt of the List, and prior to mailing the Notice to the putative class members, the claims administrator shall provide (via facsimile, e-mail or overnight delivery), to both Plaintiffs' and Defendant's counsel, a sample of the envelope and the Notice to be distributed pursuant to this Stipulation and Order for review by counsel.
6. Within ten (10) days of the receipt of the List, the claims administrator will mail the notice by first class regular U.S. Mail to the putative class members on the List. The claims administrator shall inform counsel for both parties the actual date the Notice is mailed.
7. The individuals who receive the Notice are permitted to opt out of disclosing their contact information to Plaintiffs' counsel by returning the postcard enclosed with the Notice. The postcard must be either: (a) postmarked on or before 30 days from the mailing of the Notice if sent by U.S. Mail; or (b) actually received on or before 30 days from the mailing of the Notice if sent by any other delivery method, including delivery from outside the United States (the "Opt-Out Deadline").
8. Within five (5) days from the Opt-Out Deadline, the claims administrator shall provide to Plaintiffs' and Defendant's counsel (via facsimile, e-mail or overnight delivery) a list of the names of all individuals who received a mailing and who did not opt out of release of their contact information and at that time may provide Plaintiffs' counsel with each of these individuals' name, last known address, and last known primary telephone number.
9. Plaintiffs will bear all expenses incurred in the sending of this Notice, including all fees and costs incurred by the claims administrator as a result of this procedure.
10. The claims administrator is ordered (1) not to use or disclose any information concerning the potential putative class members for any purpose unrelated to this action, or in any manner inconsistent with the express agreement of counsel for each side in this litigation; and (2) not to disclose to Plaintiffs or Plaintiffs' counsel the identity or contact information of any person to whom the claims administrator mails the Notice, except as otherwise provided herein, the claims administrator is further ordered to provide counsel for both sides with a copy of any document to be sent to the potential putative class members.
[Date]
[Name]
[Address]
[City, State, Zip]
Dear [Putative Class Member Name]:
This letter is to advise you that your contact information will be disclosed in a class action lawsuit that has been filed in the Northern District of California Court, San Francisco Division, against Hugo Boss Retail, Inc. ("Hugo Boss") on behalf all persons who were, during the class period, employed in California as non-exempt hourly employees in Hugo Boss stores. This letter is to advise you of your right to permit or to object to the disclosure of such information. To object to this disclosure, you must fill out the enclosed form and return postage pre-paid postcard no later than
The lawsuit alleges that putative class members were not compensated for all hours worked, including at applicable overtime rates, were not reimbursed for necessary work expenses, were required to purchase goods from Hugo Boss, were not furnished accurate wage statements, were not timely paid for all wages dues upon termination of employment, and that Hugo Boss failed to keep accurate payroll records. Hugo Boss denies these allegations. The Court has not certified the lawsuit as a class action or ruled on the merits of any of the claims.
We believe you worked for Hugo Boss as a non-exempt employee in California during the time period from October 2, 2009, to the present. The plaintiffs' attorneys are asking for the release of your contact information, including your name, last known address, and last known primary telephone number. If you do not object to being contacted, then simply do nothing and you may, or may not, be contacted in the future. By law, this option can have no effect on your current employment with Hugo Boss stores or any other employer.
If you prefer not to release your contact information to the plaintiffs' attorneys, then complete the attached form and return it
If you wish to keep your contact information confidential and prefer it not be provided to the plaintiff's attorneys, complete this form and return the postage paid postcard no later than [30 days from mailing].
By printing, signing, and dating below, I affirmatively state my desire that my personal contact information remain confidential and not be released to the plaintiff's attorneys.
Print name: _______________
Signature: ________________
Date: ______________________