ROBERT L. WILKINS, District Judge.
Plaintiff Neighborhood Assistance Corporation of America ("NACA") brings this lawsuit against the United States Department of Housing and Urban Development ("HUD" or the "Department"), challenging the Department's responses to several requests
NACA is a not-for-profit corporation and advocacy organization that provides mortgage-related assistance to primarily low- and moderate-income families and communities. NACA operates from offices in 25 different states and the District of Columbia.
On March 1, 2011, NACA sent three separate FOIA requests to HUD. Through these requests, NACA generally sought three categories of documents: (1) records related to HUD's "performance review" of NACA; (2) documents related to HUD's investigation of NACA under the Real Estate Settlement Procedures Act ("RESPA"), and (3) records related to HUD's Office of Inspector General ("OIG") audit of NACA. (See generally Pl.'s Ex. 1). On March 4, 2011, NACA reissued the third of these requests — the OIG audit request — directly to HUD-OIG for processing. (Pl.'s Ex. 2). In late March, HUD originally acknowledged its receipt of NACA's requests, and advised NACA that the Department would need some additional time to prepare its response, as fulfilling the request would require consultation between various HUD components, including the Boston field office responsible for the audit. (See Pl.'s Exs. 3-5). On July 13, 2011, HUD communicated a responsive estimate to NACA, calculating that its search efforts would take approximately three to four months to complete, at a cost of more than $120,000 in fees to NACA. (Pl.'s Ex. 6). Shortly thereafter, on July 22, 2011, HUD-OIG directly responded to NACA concerning the OIG audit request, producing 21 pages of responsive records, but otherwise advising that NACA's request for "any other documents" related to the audit was insufficiently specific to enable a response. (Pl.'s Ex. 8).
After conferring with HUD's Chief of the FOIA Branch, Deborah Snowden, NACA then agreed to narrow and reframe its requests. (See Pl.'s Ex. 7). On August 2, 2011, NACA provided HUD with the following modified FOIA requests:
(Pl.'s Ex. 9). These modified requests are the FOIA requests at issue in this case.
In responding to the Performance Review request, HUD first referred the matter to the FOIA liaison in HUD's Office of Housing, who identified the Single Family Program Support Division — the HUD component that had undertaken the review — as the HUD component most likely to possess responsive records. (Dkt. No. 30-12 ("Snowden Decl.") at ¶ 8). According to HUD, three individuals within the Single Family Program Support Division were involved with the NACA performance review — Director Ruth Roman, Deputy Director Brian Siebenlist, and Terri Ames, a technical representative; all three were tasked with searching their electronic and paper files for any responsive records. (Id. ¶¶ 8-10). HUD also retrieved electronic records for two former HUD officials, David Stevens and Vicki Bott, both of whom had been kept updated about the status of the Single Family Program Support Division's review of NACA. (Id. ¶ 13). HUD retrieved electronic records from the email archives of Ms. Roman and Mr. Siebenlist as well. (Id. ¶ 14). Along with the Office of Housing, HUD also referred the request to its Office of Public and Indian Housing, which located no responsive records. (Id. ¶¶ 8, 15). Further, HUD referred the Performance Review request to the Office of the Secretary, which conducted a search of the calendar
In response to NACA's Performance Review request, HUD ultimately released over 1,500 pages of records to NACA in seven rolling installments over the course of nine months. (See Snowden Decl. at ¶¶ 18-23). As relevant to NACA's claims, HUD also withheld 90 records from disclosure under FOIA Exemption 5 (89 in full and 1 in part). (Id. ¶¶ 30-3 1). According to HUD, "the information withheld pertains to predecisional discussions of the performance review outlined in HUD's December 21, 2010 letter to NACA, and drafts of that letter. This information reflects HUD's predecisional deliberative process and their release would discourage open and candid advice, recommendations, and exchange of views within the agency." (Id.).
In response to NACA's RESPA request, HUD contacted the Consumer Financial Protection Bureau ("CFPB"), to which responsibility for the RESPA investigation had been transferred in July 2011, and requested that CFPB refer responsive records to HUD. (Id. ¶¶ 25-26). In doing so, CFPB advised that its RESPA investigation remained ongoing, which prompted HUD to withhold these records in their entirety under Exemption 7(A). (Id. ¶ 27).
Finally, in responding to NACA's OIG Audit request, HUD referred the request directly to HUD-OIG for processing and response. (Id. ¶ 28). In turn, HUD-OIG requested the relevant work papers from its Boston regional office, which conducted the NACA audit. (Dkt. No. 30-13 ("Johnson Decl.") at ¶¶ 8-9). After reviewing several hundred pages of these records, HUD-OIG determined that 21 pages were responsive to NACA's request and produced those documents on or around July 22, 2011. (Id.). In addition, the OIG Information Technology Division searched for all emails regarding the NACA audit sent to or from OIG personnel, at any time from January 2010 through March 2011. (Id. ¶ 10). Following an internal review of those email records, HUD-OIG produced 207 pages of responsive records in mid-December 2011; of this production, HUD-OIG redacted portions of information from 20 pages pursuant to FOIA Exemption 5. (Id.). Around the same time, HUD-OIG made its audit file available to NACA for review in February 2012, and it subsequently released another 627 pages of records to NACA. (Id. ¶ 11). This production contained 34 pages with some redactions made under FOIA Exemption 5. (Id.). NACA and HUD-OIG subsequently met and conferred regarding the remaining withholdings, and HUD-OIG agreed to release some additional records to NACA. (Id.). Ultimately, in connection with NACA's Audit request, HUD-OIG withheld 25 records under FOIA Exemption 5 (21 records in full and 4 in part). (See Johnson Decl. ¶¶ 12-20).
NACA commenced this lawsuit on June 27, 2011. (See Dkt. No. 1). NACA originally filed a Motion for Summary Judgment in October 2011, but following HUD's continued production of records over the ensuing months, the parties agreed to an amended briefing schedule, which the Court adopted. (See Dkt. No. 28). NACA then filed its Amended Motion for Summary Judgment, and HUD filed its Cross-Motion for Summary Judgment shortly thereafter. (See Dkt. Nos. 30, 32). The
Through this case, NACA asserts two principal challenges against HUD under FOIA. First, NACA argues that HUD did not conduct an adequate search for responsive records, faulting the Department for failing to review the email messages of HUD Secretary Shaun Donovan and HUD Chief of Staff, Laurel Blatchford. Second, NACA complains that HUD improperly withheld records under FOIA Exemption 5, insisting that the so-called governmental misconduct exception bars HUD from relying on the deliberative process privilege in this case. After summarizing the overall legal principles guiding the appropriate analysis, the Court considers NACA's claims in turn.
"FOIA was intended to `pierce the veil of administrative secrecy and to open agency action to the light of public scrutiny.'" Am. Civil Liberties Union v. U.S. Dep't of Justice, 655 F.3d 1, 5 (D.C.Cir.2011) (quoting U.S. Dep't of Air Force v. Rose, 425 U.S. 352, 361, 96 S.Ct. 1592, 48 L.Ed.2d 11 (1976)). In view of this objective, FOIA requires federal agencies to release all records responsive to a proper request, unless the records fall within any of the statute's nine enumerated exemptions. Loving v. U.S. Dep't of Def., 550 F.3d 32, 37 (D.C.Cir.2008); see 5 U.S.C. § 552(b) (listing exemptions). "FOIA cases typically and appropriately are decided on motions for summary judgment." Hainey v. U.S. Dep't of Interior, 925 F.Supp.2d 34, 40 (D.D.C.2013). As in all cases, "[s]ummary judgment is in order where, viewing the record in the light most favorable to the non-moving party, the court finds that there remains no `genuine issue as to any material fact.'" Petroleum Info. Corp. v. U.S. Dep't of Interior, 976 F.2d 1429, 1433 (D.C.Cir.1992) (quoting FED. R. CIV. P. 56(c)).
When a requester challenges the adequacy of an agency's search, the agency is entitled to summary judgment on such a claim if it can "demonstrate beyond material doubt that its search was `reasonably calculated to uncover all relevant documents.'" Valencia-Lucena v. U.S. Coast Guard, 180 F.3d 321, 325 (D.C.Cir.1999) (quoting Truitt v. U.S. Dep't of State, 897 F.2d 540, 542 (D.C.Cir.1990)); see also Nation Magazine v. U.S. Customs Serv., 71 F.3d 885, 890 (D.C.Cir.1995). In many cases, "[s]ummary judgment may be based on affidavit, if the declaration sets forth sufficiently detailed information for a court to determine if the search was adequate." Students Against Genocide v. U.S. Dep't of State, 257 F.3d 828, 838 (D.C.Cir.2001) (internal citation and quotation marks omitted). "If, however, the record leaves substantial doubt as to the sufficiency of the search, summary judgment for the agency is not proper." Truitt v. U.S. Dep't of State, 897 F.2d 540, 542 (D.C.Cir.1990). The governing standard "is not whether there might exist any other documents possibly responsive to the request, but rather whether the search for those documents was adequate," Weisberg v. U.S. Dep't of Justice, 745 F.2d 1476, 1485 (D.C.Cir.1984) (emphasis in original), and "adequacy is measured by the reasonableness of the effort in light of the specific
When an agency withholds records in response to a FOIA request, the agency "bears the burden of proving the applicability of claimed exemptions." Am. Civil Liberties Union v. U.S. Dep't of Def., 628 F.3d 612, 619 (D.C.Cir.2011); Public Citizen, Inc. v. Office of Mgmt. & Budget, 598 F.3d 865, 869 (D.C.Cir.2010). Inasmuch as "FOIA mandates a strong presumption in favor of disclosure ... the statutory exemptions, which are exclusive, are to be narrowly construed." Nat'l Ass'n of Home Builders v. Norton, 309 F.3d 26, 32 (D.C.Cir.2002) (internal citations and quotation marks omitted). Summary judgment is proper for the agency when its "affidavits describe the justifications for nondisclosure with reasonably specific detail, demonstrate that the information withheld logically falls within the claimed exemption, and are not controverted by either contrary evidence in the record nor by evidence of agency bad faith." Larson, 565 F.3d at 862 (quoting Miller v. Casey, 730 F.2d 773, 776 (D.C.Cir.1984)). "Ultimately, an agency's justification for invoking a FOIA exemption is sufficient if it appears `logical' or `plausible.'" Id. (quoting Wolf v. CIA, 473 F.3d 370, 374 (D.C.Cir.2007)). As a result, "[t]o successfully challenge an agency's showing that it complied with the FOIA, the plaintiff must come forward with `specific facts' demonstrating that there is a genuine issue with respect to whether the agency has improperly withheld extant agency records." Span v. U.S. Dep't of Justice, 696 F.Supp.2d 113, 119 (D.D.C.2010) (quoting U.S. Dep't of Justice v. Tax Analysts, 492 U.S. 136, 142, 109 S.Ct. 2841, 106 L.Ed.2d 112 (1989)).
In contesting the adequacy of the Department's search, NACA takes issue with only one aspect of HUD's approach: the Department's failure to review the email accounts of HUD Secretary Shaun Donovan and HUD Chief of Staff, Laurel Blatchford, for potentially responsive records. According to NACA, both Secretary Donovan and Ms. Blatchford "were intimately involved in the subject matters of NACA's FOIA requests." (Dkt. No. 30 ("Pl.'s Mem.") at 31). As a result, NACA argues, the Department's exclusion of their email records from its search renders the Department's efforts "inadequate as a matter of law." (Id. at 33). NACA additionally claims that HUD ignored "positive indications of overlooked materials," insofar as records already turned over to NACA in response to its FOIA requests reveal that the Secretary and Ms. Blatchford are likely to possess responsive documents. (Id.). HUD disagrees, maintaining that it conducted an adequate search. The Department rejoins that, based on the scope of NACA's requests as written, HUD was not obligated to search the email records of Secretary Donovan or Ms. Blatchford. (See Dkt. No. 32 ("Def.'s Mem.") at 5-8). HUD further contends that none of the documents uncovered during the course of its review warranted an expansion of its search to include these email records. (Id.).
In defending the adequacy of its search, HUD rightly focuses, first, on the text of NACA's requests. As relevant to this issue, NACA's Performance Review request sought "[a]ny e-mail, memoranda, notes
In crafting the methods used to carry out its search, an agency must "follow through on obvious leads to discover requested documents." Valencia-Lucena, 180 F.3d at 326. While an agency need not "examine virtually every document in its files, following an interminable trail of cross-referenced documents like a chain letter winding its way through the mail," Steinberg v. U.S. Dep't of Justice, 23 F.3d 548, 552 (D.C.Cir.1994), the agency nonetheless "must revise its assessment of what is `reasonable' in a particular case to account for leads that emerge during its inquiry," Campbell v. U.S. Dep't of Justice, 164 F.3d 20, 28 (D.C.Cir.1998). In the face of such leads, "[t]he agency `cannot limit its search' to only one or more places if there are additional sources `that are likely to turn up the information requested.'" Valencia-Lucena, 180 F.3d at 326 (quoting Oglesby, 920 F.2d at 68). In view of this framework, the D.C. Circuit has explained that "the court evaluates the reasonableness of an agency's search based on what the agency knew at its conclusion rather than what the agency speculated at its inception." Campbell, 164 F.3d at 28; see also Negley v. FBI, 169 Fed.Appx. 591,
First, with respect to Secretary Donovan, NACA points to several email messages turned over by HUD that show the Secretary's direct involvement in HUD's decision to withhold NACA's fiscal grant. (See Pl.'s Ex. 50) (explaining that the decision was Secretary Donovan's "call"); (Pl.'s Ex. 51) (consisting of email chain between Secretary Donovan and Assistant Secretary of Housing Stevens concerning the suspension of NACA's grant). In response, HUD seeks to portray NACA's performance review as a separate and distinct issue from HUD's withholding of NACA's grant, emphasizing that NACA's requests only sought documents related to the former subject, but not the latter. (See Def.'s Mem. at 7-8). But HUD's effort to compartmentalize these two subjects is not persuasive. Indeed, it is without dispute that HUD's ongoing performance review of NACA served as the very basis for HUD's withholding of NACA's grant funds. (See Pl.'s Ex. E) (indicating that NACA's grant was being withheld "pending satisfactory resolution of the outstanding program compliance issues," and extending NACA's deadline for "meeting the program compliance issues"). Given this undeniable link, the documents put forward by NACA at least served as a "lead that emerge[d] during [HUD's] inquiry," Campbell, 164 F.3d at 28 — if not a "positive indication of overlooked materials," Valencia-Lucena, 180 F.3d at 326 — and HUD was required under FOIA to adjust its search accordingly. That is, upon learning that Secretary Donovan was personally involved with the decision to withhold NACA's grant based on HUD's ongoing performance review, HUD should have pursued that lead by searching the Secretary's email messages for other responsive records related to HUD's performance review of NACA.
The same is equally true — if not more true — with respect to Ms. Blatchford's records. After NACA responded to HUD's performance review by letter dated March 31, 2011, the Department prepared a further response to NACA in or around July 2011. Significantly, NACA points to several documents establishing that HUD officials secured Ms. Blatchford's "okay" and "go-ahead" before sending out this additional response. (See Pl.'s Ex. 58) ("I left a signed letter to NACA on your desk. Kevin was going to check with Laurel [Blatchford] to see if she says if it is okay to send out."); (Pl.'s Ex. 59) ("Got the go-ahead from Laurel [Blatchford] to finalize and send the NACA letter."). Since Ms. Blatchford appears to have directly reviewed and approved the Department's response concerning NACA's performance review, it seems likely that she might possess additional records responsive to NACA's request. Consequently, even if the Department did not think Ms. Blatchford a probable source of responsive documents at the outset of its search, the exhibits cited by NACA are the sort of leads that obligate HUD to reassess the reasonableness of its search under Campbell and Valencia-Lucena. It may be that HUD's search of these sources yields no additional records, but until HUD pursues these leads, the Court cannot say that an adequate search has occurred.
NACA additionally challenges HUD's reliance on FOIA's statutory exemptions to withhold documents. Before addressing the merits of NACA's challenges, the Court pauses to delineate those aspects of HUD's withholdings that NACA does not contest. First, with respect to NACA's RESPA request, HUD transferred referred this request to the CFPB, which advised HUD that its investigation remained ongoing. (Snowden Decl. ¶¶ 25-27, 35). As a result, HUD withheld all potentially responsive records under Exemption 7(A), 5 U.S.C. § 552(b)(7)(A), and NACA does not take issue with this this determination. Nor does NACA contest HUD's withholding and/or redaction of documents pursuant to Exemption 6. See id. § 552(b)(6).
Instead, NACA's challenge is confined to HUD's withholdings under Exemption 5, and focuses particularly on HUD's reliance on the deliberative process privilege, though NACA contests the propriety of HUD's withholdings pursuant to the attorney-client privilege as well. The Court tackles these issues below.
FOIA Exemption 5 permits an agency to withhold from public disclosure "inter-agency or intra-agency memorandums or letters which would not be available by law to a party other than an agency in litigation with the agency." 5 U.S.C. § 552(b)(5). "Courts have construed this exemption to encompass the protections traditionally afforded certain documents pursuant to evidentiary privileges in the civil discovery context, including materials which would be protected under the attorney-client privilege, the attorney work-product privilege, or the executive deliberative process privilege." Dow Jones & Co. v. U.S. Dep't of Justice, 917 F.2d 571, 573 (D.C.Cir.1990) (quoting Formaldehyde Inst. v. U.S. Dep't of Health & Human Servs., 889 F.2d 1118, 1121 (D.C.Cir.1989)). This case turns principally on the scope of the last of these privileges — the deliberative process privilege.
As the full D.C. Circuit has observed, the deliberative process privilege rests on the principle that "the quality of administrative decision-making would be seriously undermined if agencies were forced to operate in a fishbowl." Wolfe v. U.S. Dep't of Health & Human Servs., 839 F.2d 768, 773 (D.C.Cir.1988) (en banc); see also Dow Jones & Co., 917 F.2d at 573. Stated differently, the privilege "protects creative debate and candid consideration of alternatives within an agency," along with
Relying on the deliberative process privilege in this case, HUD withheld 90 records from disclosure in response to NACA's Performance Review request, 89 records in full and 1 in part; for its part, HUD-OIG withheld 25 records in response to NACA's Audit request-21 records in full and 4 in part. (See HUD Vaughn Index at ¶¶ 2a-2e, 3a-3e, 7-10, 13-14, 29, 32, 35-38, 41-42; see also Johnson Decl. ¶¶ 14, 16, 17, 17a, 17f, 17g, 18a-18p, 19b-19c, 20). Notably, NACA does not contest that these documents satisfy the core requirements of the deliberative process privilege. That is, NACA does not meaningfully dispute that the withheld materials are intra-agency documents that are both predecisional and deliberative, as the privilege requires. Rather, NACA mounts a global attack on HUD's invocation of the deliberative process privilege, arguing that governmental misconduct on the Department's part precludes its reliance on the privilege in this case.
As compared with the deliberative process privilege, the so-called governmental misconduct exception is much less clearly defined. The D.C. Circuit has stated in dicta that "where there is reason to believe the documents sought may shed light on government misconduct, the [deliberative process] privilege is routinely denied, on the grounds that shielding internal government deliberations in this context does not serve the public's interest in honest, effective government." In re Sealed Case, 121 F.3d 729, 738 (D.C.Cir.1997) (internal quotation marks and citations omitted); see also id. at 746 ("[T]he [deliberative process] privilege disappears altogether when there is any reason to believe government misconduct occurred."). Elsewhere, our Circuit has observed — again in dicta — that the word "misconduct" implies "nefarious motives." In re Subpoena Served on the Office of the Comptroller of the Currency, 145 F.3d 1422, 1425 n. 2 (D.C.Cir.1998); see also Enviro Tech Int'l, Inc. v. U.S. EPA, 371 F.3d 370, 377 (7th Cir.2004) (observing that "internal discussions about a course of agency action that would be nefarious, if not illegal, ... would not be protected by the deliberative process privilege"). But other than these general observations, our Court of Appeals has never squarely applied the exception, nor has it ever defined the scope of "misconduct" that triggers the exception's application.
Id.; see also Nat'l Whistleblower Ctr., 903 F.Supp.2d at 68-69 (reiterating the same logic). Moreover, the other examples of the governmental misconduct exception's application in this District seem to recognize a similarly high benchmark, even though those courts did not explicitly state as much. See Alexander v. FBI, 186 F.R.D. 154, 164 (D.D.C.1999) (finding privilege inapplicable under FOIA Exemption 5 where documents related to misuse of a government personnel file to discredit a witness in an ongoing investigation of the Clinton administration); Tax Reform Research Gp. v. IRS, 419 F.Supp. 415, 426 (D.D.C.1976) (concluding that privilege did not apply under FOIA Exemption 5 where documents concerned recommendation to use the powers of the IRS in a discriminatory fashion against "enemies" of the Nixon administration). Cf. Chaplaincy of Full Gospel Churches v. Johnson, 217 F.R.D. 250, 256-58 (D.D.C.2003) (finding that the exception precluded use of the deliberative process privilege to withhold documents as part of the discovery process in discrimination case, where documents were alleged to show unlawful "discrimination against non-liturgical chaplains" — the core issue of the dispute).
Following the lead of these cases, and for the reasons espoused therein, this Court similarly holds that to preclude application of the deliberative process privilege in the FOIA context, the claimed governmental misconduct must be severe enough to qualify as nefarious or extreme government wrongdoing. See Nat'l Whistleblower Ctr., 903 F.Supp.2d at 68-69; ICM Registry, LLC, 538 F.Supp.2d at 133; see also Ctr. for Biological Diversity v. Office of Mgmt. & Budget, No. 07-4997, 2009 WL 1246690, at *12 (N.D.Cal. May 5, 2009) ("The governmental misconduct exception is applied only in extreme circumstances."). With this backdrop in mind, the Court turns to the alleged misconduct NACA inveighs against here.
NACA advances two theories of governmental misconduct. First, NACA claims that HUD's motives in commencing the OIG audit and the performance review were improperly political, supposedly designed to retaliate against NACA for its heightened advocacy efforts on Capitol Hill. Second, NACA complains that once underway, the OIG audit was improperly conducted because HUD officials wrongly interfered with the audit, purportedly contravening the independence and objectivity mandated by the Inspector General Act. (See generally Pl.'s Mem. at 14-29). Following oral argument in this case, the Court reviewed, in camera, many of the
According to NACA, HUD began targeting NACA in response to its advocacy campaign in Congress in the summer of 2010, through which NACA encouraged homeowners to contact their Congressional Representatives directly to demand federal intervention in the mortgage and home foreclosure crisis. Since NACA was a HUD-approved counseling agency, NACA asserts that many members of Congress blamed HUD for the "ensuing public relations embarrassment" and "demanded that HUD address NACA's conduct." (See Pl.'s Mem. at 6). In response, NACA theorizes, HUD improperly initiated a retaliatory OIG audit and program review of NACA. The Court stresses at the outset that, in arguing that that HUD abused its investigative authority for improper political purposes, NACA faces an uphill challenge. It is well settled that a "presumption of regularity supports the official acts of public officers and, in the absence of clear evidence to the contrary, courts presume that they have properly discharged their official duties." Latif v. Obama, 677 F.3d 1175, 1178 (D.C.Cir. 2012) (quoting Sussman v. U.S. Marshals Serv., 494 F.3d 1106, 1117 (D.C.Cir.2007)); see also Fed. Trade Comm'n v. Bisaro, 757 F.Supp.2d 1, 9-10 (D.D.C.2010) (affording FTC subpoena a "presumption of regularity" in response to an argument that it was issued "for an improper purpose").
In support of its theory, NACA principally relies on the timing of the OIG audit's commencement. NACA points out that on July 28, 2010, the HUD Assistant Inspector General for the Office of Audit recommended that the NACA audit be reconsidered, which prompted the Regional Inspector General to place the audit "on hold." (See Pl.'s Ex. 12). On August 5, 2010, though, HUD-OIG officials received an email message from a Senate Appropriations Committee staffer, Mr. Kamarck, forwarding "inquiries" about NACA that had been raised by constituents, and the same day, the HUD Inspector General directed that the NACA audit go forward. (See Pl.'s Ex. 36). According to NACA, "this e-mail chain dramatically depicts the political origins of the NACA audit." (Pl.'s Mem. at 16). But the record belies this contention. Mr. Kamarck's email message makes no reference whatsoever to NACA's advocacy campaign, as NACA seems to suggest. To the contrary, Mr. Kamarck was relaying a constituent's concern about NACA's use of federal funds, and was seeking additional information concerning the extent of government oversight of NACA's programs. (See Pl.'s Ex. 36) ("Our constituent is hoping that someone
Otherwise, NACA points to a statement purportedly made by HUD Assistant Regional Inspector General Michael Motulski, during a final exit conference with NACA in February 2011. According to NACA, Mr. Motulski commented that the OIG audit had been "an inquisition." (See Dkt. No. 30-8 ("Marks Decl.") at ¶ 18; Dkt. No. 30-14 ("Mejia Decl.") at ¶ 21). Notably, Mr. Motulski, in subsequent deposition proceedings, expressly denied making any such remark to NACA representatives. (See Dkt. No. 30-15 ("Motulski Dep.") at 56-60). But even taking NACA's allegations at face value, this ambiguous statement on Mr. Motulski's part, without more, does not establish that HUD's OIG audit of NACA was initiated as a means of political retribution, as NACA suggests. In short, NACA simply fails to show that the Department's initiation of the OIG audit was driven by political retaliation.
Nor does NACA establish that HUD's performance review of NACA was the product of "HUD's politically motivated reaction to NACA's Congressional campaign." (Dkt. No. 35 ("Pl.'s Reply") at 5). Under applicable HUD regulations, "HUD may conduct periodic ... performance reviews of all participating agencies [in the Housing Counseling Program]," and that "review will consist of a review of the participating agency's compliance with all program requirements." 24 C.F.R. § 214.307(a), (b). In arguing that HUD's wielded this authority for improper political purposes, NACA points to the supposedly close connection between HUD's review letter and Congressional complaints about NACA forwarded to HUD. In particular, NACA cites to email messages written by HUD officials expressing a desire to issue the NACA letter as soon as possible, to "demonstrate some action" to Congress. (See Pl.'s Mem. at 25-27). Whatever support those messages might offer NACA, this theory is squarely undercut by the fact that the program review was already underway when HUD received these Congressional complaints. HUD began its review in August 2010, drafting the initial program review letter as early as August 13, 2010, (see Pl.'s Ex. 73), while the messages NACA seizes upon were all written in September 2010 and later, (see Pl.'s Ex. 63, 71-72). These documents thus lend no strength to the notion that HUD commenced its program review
To the contrary, HUD's program review letter identifies several legitimate compliance concerns with NACA's housing counseling program, many of which plainly predate NACA's heightened advocacy efforts. (See Pl.'s Ex. D). HUD sought NACA's responses in connection with several governmental investigations into NACA by the State of South Carolina and the Commonwealth of Virginia during 2008 and 2009, incomplete information in NACA's quarterly activity reports to HUD for fiscal year 2010, and NACA's failure to provide sufficient information in advance of a performance review of NACA's Los Angeles branch office-which HUD had notified NACA about in July 2010. (Id.). HUD also outlined several other concerns that arose out of consumer complaints and the Department's own reviews, including NACA's potential failure to discuss alternatives to NACA loans with consumer clients, NACA's apparent lack of follow up with housing counseling clients, and the propriety of NACA's counseling disclosures. (Id.). HUD's focus on these factors — all of which HUD was authorized to review under applicable regulations, see 24 C.F.R. § 214.307 — belies NACA's argument that the motive behind HUD's review was purely political.
Finally, NACA leans on the substantial overlap between the compliance areas examined in the OIG audit, and those identified in HUD's program review letter. Because HUD formally issued its letter after HUD-OIG found no concerns with some of those areas in its draft audit report circulated weeks earlier, NACA argues that there was no legitimate basis for HUD to press forward with the program review. (See Pl.'s Reply at 5-7). The Court does not agree. Simply because there may have been some overlap between the issues reviewed by HUD and HUD-OIG does not establish governmental wrongdoing. As the Department rightly points out, the scope of OIG's audit was distinct from the purposes underlying HUD's performance review. The audit's objective was "to determine whether NACA properly administered its HUD grants used for housing counseling activities in accordance with HUD requirements." (See Pl.'s Ex. C). HUD's performance review, by contrast, was to evaluate NACA's compliance with HUD regulations more broadly, to determine NACA's continued approval as a participant in HUD's Housing Counseling Program. (See Pl.'s Ex. D). The OIG audit expressly did not consider the latter objective. (Pl.'s Ex. C) ("Since HUD has the responsibility to approve and ensure compliance with counseling requirements, the audit did not evaluate NACA's initial and continued approval as a counseling agency.") (emphasis added). There is nothing improper about the existence of some overlap in investigations conducted by an Inspector General and its applicable agency. Cf. Adair v. Rose Law Firm, 867 F.Supp. 1111, 1118 (D.D.C.1994) (confirming that investigations conducted by the Resolution Trust Corporation and its Inspector General, given their different aims and objectives, "need not be mutually exclusive"). As a result, the Court disagrees that "the true purpose" of HUD's program review letter was political retribution.
Finally, as noted above, the Court has reviewed in camera many of the documents that HUD withheld pursuant to FOIA Exemption 5. None of these materials lend any credence to NACA's argument that the OIG audit or HUD's program review were politically motivated.
In sum, NACA simply fails to establish that HUD's decision to undertake the OIG audit or the performance review approaches
NACA's second governmental misconduct theory is that HUD officials improperly influenced and interfered with HUD-OIG's audit. Stated another way, NACA argues that "OIG's audit of NACA was not conducted in an `independent' manner as required by law." (Pl.'s Mem. at 2). This "impropriety," according to NACA, is nothing less than "the hallmark of the audit." (See id. at 22). Because NACA's argument essentially hinges on its contention that either HUD or HUD-OIG, or both, violated the Inspector General Act of 1978 ("IG Act"), 5 U.S.C.App. §§ 1, et seq., the Court begins there.
Congress passed the IG Act "to create independent and objective units ... to conduct and supervise audits and investigations relating to the programs and operations" of federal agencies. 5 U.S.C.App. § 2; see also Truckers United for Safety v. Mead, 251 F.3d 183, 186 (D.C.Cir.2001) ("Congress structured the OIG to promote independence and objectivity."). "In short, Congress conferred very broad audit, investigatory, and subpoena powers on each Inspector General, as an independent and objective unit of the department or agency, to help promote efficiency and prevent fraud, waste, abuse, and mismanagement in federal government programs." Winters Ranch P'ship v. Viadero, 123 F.3d 327, 330 (5th Cir.1997). To this end, "Congress intended the IG's investigatory authority to extend to the investigation of recipients of government funding as well as to government agencies themselves." Adair, 867 F.Supp. at 1116; U.S. Dep't of Housing & Urban Dev. v. Sutton, 68 B.R. 89, 94 (Bankr.E.D.Mo.1986) ("The [IG Act] conferred upon the OIG the power and the duty to investigate HUD programs for fraud and irregularities and to oversee compliance with HUD regulations by program participants.").
As the Supreme Court has made clear, "OIG's maintain authority to initiate and conduct investigations and audits without interference from the head of the agency." NASA v. Fed. Labor Relations Auth., 527 U.S. 229, 240, 119 S.Ct. 1979, 144 L.Ed.2d 258 (1999) (citing 5 U.S.C.App. § 3(a)); see also Truckers United for Safety, 251 F.3d at 186 ("[T]he head of an agency many not interfere with any [Inspector General] investigation."). Indeed, "[o]ne of the most important goals of the [IG] Act was to make Inspectors General independent enough that their investigations and audits would be wholly unbiased." U.S. Nuclear Regulatory Comm'n v. Fed. Labor Relations Auth., 25 F.3d 229, 233 (4th Cir.1994). Seizing on these principles, NACA argues that the nature of HUD's involvement in the OIG audit at issue in this case amounted to such "interference," purportedly in contravention of the IG Act. The Court disagrees.
Simply put, the IG Act's prescriptions do not operate in such an absolute fashion as NACA urges here. While the Act certainly emphasizes the importance of auditor objectivity and independence, Congress also recognized that there must be some degree of cooperation and interplay between an Inspector General and its designated agency. NASA, 527 U.S. at 240, 119 S.Ct. 1979 ("In conducting their work, Congress certainly intended that the various OIGs would enjoy a great deal of autonomy. But unlike the jurisdiction of many law enforcement agencies, an OIG's investigative office, as contemplated by the [IG Act], is performed with regard to, and on behalf of, the particular agency in
As HUD points out, the IG Act's provisions expressly contemplate some level of communication and information-sharing between an agency and its Inspector General. In carrying out its audit and investigative functions, the Inspector General is authorized:
5 U.S.C.App. § 6(a)(1), (3), (6) (emphases added). Relatedly, the IG Act provides that an agency "shall" furnish information or assistance to its Inspector General, "insofar as practicable and not in contravention of any existing statutory restriction or regulation." Id. § 3(b)(1).
HUD and HUD-OIG have also developed internal policies concerning the interaction between HUD-OIG and HUD officials. Generally, HUD Handbook 2000.3 outlines the overall scope of cooperation between OIG and HUD management as follows:
HUD HANDBOOK 2000.3 REV-4, OFFICE OF INSPECTOR GENERAL ACTIVITIES, at ¶ 6-2 (Feb.1991) (emphasis added), available at http://portal.hud.gov/hudportal/documents/huddoc?id=20003c6OIGH.pdf. And as particularly relevant here, in connection with external audits, HUD guidance contemplates input from appropriate HUD officials prior to OIG's issuance of the final audit report: "For OIG-conducted external audits, the report issuer should discuss the audit recommendations with appropriate HUD program officials prior to the exit conference and invite additional input from them before final processing and issuance
According to NACA, the involvement by HUD officials in the OIG audit at issue here exceeded these bounds and interfered with the requisite independence and objectivity mandated by the IG Act. The Court does not agree. Upon review of the record in this case, including an in camera review of many of the documents withheld by HUD under Exemption 5, the contested materials do not reveal any improper interference with the OIG audit on HUD's part. Instead, the withheld documents are emblematic of the sort of legitimate, back-and-forth deliberations between HUD and HUD-OIG that the IG Act contemplates, and that the deliberative process privilege is designed to protect.
NACA's arguments to the contrary are unavailing. First, NACA seizes on a reference in an OIG "Audit Workpaper," which stated that "the approach taken by [HUD's] Office of General Counsel was to badger the OIG auditors." (See Pl.'s Mem. at 18-19). NACA insists that this statement undermines any sense of OIG independence. Having reviewed the redacted portions of this particular "Audit Workpaper" in camera, the Court finds that while the "badger[ing]" reference is indicative of a disagreement between officials from HUD's Office of General Counsel and the OIG auditors, it hardly suffices as extreme governmental wrongdoing. See Hinckley v. United States, 140 F.3d 277, 285 (D.C.Cir.1998) ("The deliberative process privilege would soon be meaningless, if all someone seeking information otherwise protected under the privilege had to establish is that there was disagreement
Otherwise, NACA makes much of the fact that the content of the final audit report differs substantially from the content of the original draft report. It is true, as NACA stresses, that the final draft of the audit report contained changes, including additional, substantive sections discussing conflict of interest issues and the propriety of NACA's disclosure statements that the original draft report did not address. (See Pl.'s Ex. H). But the disconnect in NACA's argument is that there is no evidence showing that these changes were the result of anything other than permissible cooperation between HUD and HUD-OIG in finalizing the audit report. That is, while HUD officials may have brought new information and concerns to the attention of HUD-OIG following their review of the draft audit report, so long as the OIG auditors then reviewed those issues independently and made their own determinations and findings, no misconduct can have occurred.
In sum, the Court has carefully reviewed the record in this case, including the documents submitted by HUD for in camera review, and, contrary to NACA's supposition, the Court finds no indication of the sort of extreme governmental wrongdoing that would estop HUD from relying on the deliberative process privilege to withhold records under FOIA. Consequently, the Court finds that HUD properly withheld those documents that it deemed protected by the deliberative process privilege under FOIA Exemption 5.
As a final withholding issue, NACA argues that HUD's reliance on the attorney-client privilege to withhold documents is unwarranted. This subject garnered minimal attention in the parties' briefing — indeed, NACA's argument on this point was relegated to a footnote in it moving papers. (See Pl.'s Mem. at 12 n.1). Rightly so, though, because nearly all of the documents withheld under Exemption 5 on attorney-client privilege grounds were also withheld pursuant to the deliberative process privilege. And since the Court already concluded that those records were properly withheld under the deliberative process privilege, it need not separately determine whether they could also be withheld on an alternative basis. See, e.g., Martin v. U.S. Dep't of Justice, 488 F.3d 446, 456 (D.C.Cir.2007); Ctr. for Nat'l Sec. Studies v. U.S. Dep't of Justice, 331 F.3d 918, 925 (D.C.Cir.2003). As best the Court can tell, only one document remains an outlier — Document # 23 in HUD's Vaughn Index, an email message entitled "Litigation Hold — NACA v. HUD." To be sure, litigation hold letters are generally privileged, and the NACA offers no particularized argument as to why the attorney-client communication privilege should not and does not apply here. The Court thus
Finally, NACA seeks an award of attorneys' fees and costs under 5 U.S.C. § 552(a)(4)(E). Under FOIA, the Court "may assess against the United States reasonable attorney fees and other litigation costs reasonably incurred in any case ... in which the complainant has substantially prevailed." 5 U.S.C. § 552(a)(4)(E)(i). In determining whether a fee award is appropriate, our Circuit has divided the inquiry into two prongs: "fee `eligibility' and fee `entitlement.'" Brayton v. Office of U.S. Trade Rep., 641 F.3d 521, 524 (D.C.Cir. 2011). "The eligibility prong asks whether a plaintiff has `substantially prevailed' and thus `may' receive fees." Id. (quoting Judicial Watch, Inc. v. U.S. Dep't of Commerce, 470 F.3d 363, 368-69 (D.C.Cir. 2006)). "If so, the court proceeds to the entitlement prong and considers a variety of facts to determine whether the plaintiff should receive fees." Id. (emphasis in original).
The Court, for several reasons, declines to rule on NACA's request for attorneys' fees at this juncture. First, NACA has not submitted any underlying documentation in support of its fee request, as required. See Hensley v. Eckerhart, 461 U.S. 424, 437, 103 S.Ct. 1933, 76 L.Ed.2d 40 (1983) ("The fee applicant bears the burden of establishing entitlement to an award and documenting the appropriate hours expended and hourly rates."); see also Covington v. District of Columbia, 57 F.3d 1101, 1107 (D.C.Cir. 1995). Second, the Court's resolution of the parties' summary judgment motions may facilitate more meaningful discussions to informally resolve NACA's fee requests, absent further judicial involvement. As such, the Court directs the parties to meet and confer in an effort to reach agreement on any outstanding fee issues. See D.D.C. LOCAL CIVIL RULE 54.2(a). Without making any findings at this point, the Court does note — with an eye toward advancing the parties' discussions — that NACA is likely to be awarded at least some amount of fees, given the Court's ruling on the adequacy of HUD's search efforts; on the other hand, since HUD successfully defended its withholdings under the deliberative process privilege (and otherwise), it is unlikely that a full fee award would be justified. See Judicial Watch, 470 F.3d at
For the foregoing reasons, the Court concludes that both NACA's Amended Motion for Summary Judgment and HUD's Cross-Motion for Summary Judgment are
An appropriate Order accompanies this Memorandum Opinion.
S. REP. 95-1071 (emphasis added). When an Inspector General is auditing an external, nongovernmental entity, as here, the conflict of interest concerns are less prevalent, which means that the OIG need not be as rigid in resisting agency input and involvement in the audit process.