ROSEMARY M. COLLYER, United States District Judge
Sinceri Guerrero has worked for the U.S. Department of Agriculture since December 2010. Proceeding pro se, she sues the Secretary of the Agriculture, Tom Vilsack, in his official capacity. Ms. Guerrero alleges that she has suffered continuous harassment, intentional discrimination, and retaliation due to her age (52) and race (Hispanic/African American) and that she has been underpaid due to such discrimination. The Secretary moves to dismiss her case in part, arguing that Ms. Guerrero has failed to exhaust some of her claims at USDA before taking them to court. As to others, the Secretary argues that they were not timely brought or do not state a claim for relief that is plausible.
The Court agrees that some of Ms. Guerrero's claims are untimely, but also questions whether USDA fulfilled its obligations to investigate adequately Ms. Guerrero's charges of discrimination — perhaps because she accused the Office of Civil Rights, which is the office that investigates such complaints. And contrary to the Secretary's position, several of Ms. Guerrero's allegations state a plausible claim for relief. Because most of the allegations in the Amended Complaint warrant discovery, the Secretary's motion will be granted only in part.
All facts alleged in Ms. Guerrero's Amended Complaint, Dkt. 2 (Am.Compl.) are taken as true in this procedural posture. Baird v. Gotbaum, 792 F.3d 166, 169 n. 2 (D.C.Cir.2015) (citing Brown v. Sessoms, 774 F.3d 1016, 1020 (D.C.Cir. 2014)). A pro se complaint is "to be liberally construed" and "however inartfully pleaded, must be held to less stringent standards than formal pleadings drafted by lawyers." Erickson v. Pardus, 551 U.S. 89, 94, 127 S.Ct. 2197, 167 L.Ed.2d 1081 (2007) (quoting Estelle v. Gamble, 429 U.S. 97, 106, 97 S.Ct. 285, 50 L.Ed.2d 251 (1976)).
The Court may also review materials referenced in the Complaint, "particularly where, as here, the plaintiff has presented the document to the Court in support of its claims." Am. Council of Life Insurers v. D.C. Health Benefit Exch. Auth., 73 F.Supp.3d 65, 104 n. 21 (D.D.C.2014) (citing Abhe & Svoboda, Inc. v. Chao, 508 F.3d 1052, 1059 (D.C.Cir.2007)); see also Vanover v. Hantman, 77 F.Supp.2d 91, 98 (D.D.C.1999) (concluding that a court could properly consider, on motion to dismiss, "various letters and materials produced in the course of plaintiff's discharge proceedings" that were "referred to in the complaint and [were] central to plaintiff's claims") aff'd, 38 Fed.Appx. 4 (D.C.Cir. 2002).
Sinceri Guerrero's federal employment began in December 2010, when she was hired under the Business Management Leadership Program into the USDA's Food Safety and Inspection Service (FSIS). Her series and grade were Management Analyst 0343 and AP-3, respectively. AP-3 was equivalent to a GS-11, Step 5 pay grade. The leadership program was part of a broader Federal Career Internship Program (FCIP), under which successful participants would be converted — after a two-year trial period and a third year of service — into Management Analysts at the AP-4 pay grade.
That was not to be, however, as the FCIP was abolished by Executive Order effective March 1, 2011. See Exec. Order No. 13,562 (Dec. 27, 2010). The Office of Personnel Management directed agencies on how to handle their FCIP interns: "[A]ll agencies with FCIP incumbents must convert them to career-conditional or career positions in the competitive service." OPM, Executive Order 13562 — Recruiting and Hiring Students and Recent Graduates (Jan. 5, 2011). More specifically, OPM directed that "[i]ncumbents who have completed less than one year of continuous Federal Service as of March 1, 2011 will continue to be in a probationary period, even after their conversion to competitive service, until they reach the one year service mark...." Id. Ms. Guerrero completed her one year of probationary service in December 2011 and received a Standard Form (SF) 50 on January 29, 2012, reflecting her new status as a regular competitive employee and a Management Analyst 0343, AP-4.
Ms. Guerrero spent most of her probationary year assigned to the FSIS's Office of Civil Rights.
The alleged discrimination began in January 2011, when Ms. Guerrero informed her Training Officer, Carmen Rottenberg, that the FCIP had been abolished and that Ms. Guerrero was therefore a probationary employee. Ms. Rottenberg replied that she did not know Ms. Guerrero's status and would continue to treat her as an intern. As indicated below, references to Ms. Guerrero as an intern, rather than a regular employee, continued to plague her FSIS career.
Farook Sait became the Director of the Office of Civil Rights in March 2011 and promoted Ms. Rottenberg to serve as his Deputy Director. The Complaint alleges that "Mr. Sait was a known civil rights violator [and] subject to a settlement agreement that prevented him from supervising minority women." Am. Compl. ¶ 13. Ms. Guerrero complained about Mr. Sait's appointment and asked to speak to FSIS Administrator Alfred Almanza. She was told that any communication with Director Almanza would have to go through Ms. Rottenberg.
Sometime in 2011, Ms. Guerrero suggested to Ms. Rottenberg that it was "excessively expensive" to spend $500,000 on a Civil Rights Training seminar at the Ritz Carlton in Crystal City, VA. This suggestion was unwelcome to Ms. Rottenberg, who "removed Plaintiff's work assignments and gave them to Amanda Krot, a younger white employee with less formal education" than Ms. Guerrero but who was also a Management Analyst 0343 AP-4. Id. ¶ 14. At other, unspecified times in 2011, Mr. Sait and Ms. Rottenberg spoke openly of Ms. Guerrero as "merely an old intern" and required her to take inventory of a filthy storage room in Beltsville, MD. Id. ¶ 15. Ms. Guerrero complained about all of this to her second-line supervisor, Peter Bridgeman, who told her that "she would be well served if she remained silent about her poor treatment." Id. ¶ 16.
In June 2011, Ms. Guerrero left the Office of Civil Rights to work in the FSIS Office of Management. She left that job in October 2011 to work in the FSIS Workers Compensation, Safety and Health Division.
In January 2012, Ms. Guerrero was asked to work on the Administrative Solutions Project Blueprint for Stronger Service, located in the Office of the Secretary of Agriculture. She was still classified as a Management Analyst 0343 AP-4 but worked alongside (and filled the same roles as) younger, white coworkers who were paid at a higher grade. When Ms. Guerrero asked for a commensurate increase to a GS-13 or GS-14 pay grade, she was "told that she was an intern and ineligible." Am. Compl. ¶ 17. She alleges further that Ms. Rottenberg conspired with others to keep Ms. Guerrero from obtaining a permanent position in the Secretary's Office, and that she was made to sign a form never used for comparable employees, on which Ms. Guerrero had to predict what she would learn on the assignment.
In November 2012, Ms. Guerrero was reassigned by Mses. Rottenberg and Myers to FSIS's Labor and Employee Relations Division (LERD).
Ms. Guerrero alleges that she then suffered harassment and discrimination throughout 2013: she was (1) not placed on the "Agency call list" to be informed of necessary information; (2) denied free OPM training for her new position; (3) questioned why she needed to take time off to vote; (4) questioned why she needed sick leave to obtain a requested doctor's note; and (5) not given access to necessary office equipment such as a copier, scanner, and shared drives. These circumstances imposed great stress and caused Ms. Guerrero "anxiety and severe crying episodes." Id.
In June 2014, Ms. Guerrero applied for a Litigation Specialist position at a GS-14 grade. She was not referred as a qualified candidate, however, because she did not have a signed evaluation due to the fact that she had no assigned supervisor to complete an evaluation for fiscal year 2013. Ms. Guerrero wrote to the Deputy Administrator in August 2014 to complain, and was then granted an interview, but the job went to someone already considered in the normal course. Two subsequent applications for GS-14 Litigation Specialist positions were also unsuccessful.
When she applied yet again to become a GS-14 Litigation Specialist, Ms. Guerrero was notified sometime after October 5, 2014 that she would have to submit a writing sample with her application. She immediately withdrew her application, in the belief that the writing-sample requirement was a pretext because she was "already providing written documents to the Litigation Unit." Am. Compl. ¶ 20. Ms. Guerrero therefore thought that "there was no need to supply more writing samples." Id. She did not get the job.
Ms. Guerrero alleges that she "did not receive a promotion or equal pay in 2012 while working on the Administrative Solutions Project with two young white employees even though Plaintiff performed the same work." Id. ¶ 28. She adds that her work at that time was "acknowledged" as superior by her receipt of the Secretary's Honor Award. By comparison, Ms. Guerrero avers that Jaime Edmuds nee Wadzink (a 36 year old white man) and Chris Nelson (a 35 year old white man) were "both paid higher and received promotions as a result of the work performed on the Administrative Solutions Project." Id.
Ms. Guerrero first contacted an Equal Employment Opportunity (EEO) counselor on October 4, 2012, after she learned that she would be reassigned to LERD from her detail in the Office of the Secretary. EEO Counselor's Report [Dkt. 6-3] (First EEO Compl.) at 2. Ms. Guerrero was interviewed by the EEO Counselor on October 11, 2012. Id. at 1. The EEO complaint
Ms. Guerrero filed a formal administrative complaint on November 13, 2012. Complaint of Employment Discrimination [Dkt. 6-1] (First Admin. Compl.) at 1. She cited the following issues: assignment of duties; reassignment; harassment; and terms/conditions of employment. First Admin. Compl. at 1. Under the heading "What Initiated Thi[s] Discrimination Complaint," she wrote: "On October 4, 2012 I was notified by Peter Bridgeman... that I had to terminate my detail and return to FSIS OM as there was a critical need for my position in my originating office." Id. at 3. Far from her reassignment being the only alleged discriminatory act, however, the First Administrative Complaint added that her reassignment was "the final act in a long string of continual harassment and symptomatic of blatant institutional racism pervasive at USDA." Id. Over the course of a seven-page letter attached to her First Administrative Complaint, Ms. Guerrero alleged discriminatory acts that had begun in January 2011. First Admin. Compl. at 6 ("In January 2011 Farook Sait ... asked me if I was a Negro. He stated people often confused him with a Negro because his skin color like mine was dark, he said."). USDA accepted only one issue for investigation: the October 4, 2012 reassignment for which she had received prior EEO counseling. USDA Letter [Dkt. 6-4] (First Acceptance) at 1. Near the end of the First Acceptance letter, USDA advised Ms. Guerrero: "If you do not agree with the defined claim, you must provide us with sufficient reasons, in writing, within 7 calendar days of receipt of this letter." First Acceptance at 2. Ms. Guerrero challenged that letter two days after she received it:
Opp'n, Ex. C [Dkt. 9-2 at 23] (May 15, 2013 Letter from Ms. Guerrero to EEOC).
Ms. Guerrero contacted an EEO counselor again on January 24, 2014. Complaint of Employment Discrimination [Dkt. 6-6] (Second EEO Compl.) at 1. She complained of reprisal, in the form of a "fully successful" rating on her 2013 performance appraisal, and unequal pay because "when she began working as a Labor Relations Specialist" on November 5, 2012, she was not "compensated at a GS-13 level
Ms. Guerrero filed a Second Administrative Complaint on March 13, 2014, which largely mirrored her Second EEO Complaint. Complaint of Employment Discrimination [Dkt. 6-5] (Second Admin. Compl.) at 1. She again alleged retaliation for her October 2012 complaint in the "fully successful" rating on Ms. Guerrero's 2013 Performance Appraisal, which was prepared without giving her an opportunity to submit her accomplishments or meet with her reviewing supervisors. The Second Administrative Complaint also included an alleged violation of the Equal Pay Act because she should have been paid as a GS-13 when she was assigned to LERD in November 2012. Ms. Guerrero sought back pay.
Based on the Second Administrative Complaint, USDA accepted three issues for investigation on June 16, 2014:(1) under-compensation since November 5, 2012; (2) fully successful rating on Ms. Guerrero's 2013 Performance Appraisal; and (3) "acts of harassment" on "unspecified dates... in that a management official consistently referred to her as an `intern.'" USDA Letter [Dkt. 6-7] (Second Acceptance) at 1. As before, the Second Acceptance advised: "If you do not agree with the defined claims, you must provide us with sufficient reasons, in writing, within 7 calendar days or receipt of this letter." Second Acceptance at 2. Ms. Guerrero wrote no such letter.
Representing herself, Ms. Guerrero filed suit in this Court on December 12, 2014 and amended her complaint six days later. See Compl. [Dkt. 1]; Am. Compl. [Dkt. 2]. She alleges violations of Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq., and seeks declaratory relief under the Declaratory Judgment Act, 28 U.S.C. § 151. Specifically, she relies on 42 U.S.C. § 2006-16, which prohibits "any discrimination based on race, color, religion, sex, or national origin" in personnel decisions made by the federal government, as defined. At the time the Amended Complaint was filed, Ms. Guerrero was a 52-year-old Hispanic/African American female. Ms. Guerrero also claims discrimination based on her age, which is prohibited by the Age Discrimination in Employment Act, 29 U.S.C. § 633a (ADEA), although the Amended Complaint cites only Title VII for this claim.
Count I complains of disparate treatment because similarly-situated employees of other races or ethnicities (under Title VII) and younger in age (under the ADEA) were treated better than she. Count I also contains an allegation of disparate pay.
Count II alleges intentional discrimination and the knowing failure of USDA managers to provide her with any remedy for discriminatory actions. It contains further allegations of disparate treatment and complains about Ms. Guerrero's unsuccessful attempts to obtain a job as a GS-14 Litigation Specialist.
Count III alleges a violation of the Lilly Ledbetter Fair Pay Act of 2009, which amended Section 706(e) of the Civil Rights Act of 1964, 42 U.S.C. § 2000e-5(e) and the ADEA, 26 U.S.C. § 2656(d), as well as other laws.
Count III also complains the Ms. Guerrero did not receive a performance bonus in 2013; that she was denied the opportunity to take leadership courses offered to other Management Analysts; and that Mses. Myers and Rottenberg intentionally seated Jackie Shamblin across from her to intimidate her. Mr. Shamblin was the former Director of Human Resources who lost his position after he threatened to use a taser on his staff. Am. Compl. ¶ 38.
The Secretary moved to dismiss, or alternatively for summary judgment, on February 6, 2015. Mot. to Dismiss [Dkt. 6] (Mot.). Ms. Guerrero filed an opposition, Dkt. 9 (Opp'n). The Secretary filed a reply, Dkt. 10 (Reply), and the motion is now ripe for resolution.
The only statute cited in Ms. Guerrero's Amended Complaint is Title VII.
Title VII of the Civil Rights Act of 1964, as amended by Equal Employment Opportunity Act of 1972, prohibits status-based discrimination in the federal workplace.
The first element, an "adverse employment action," is an established legal term. See generally Douglas v. Donovan, 559 F.3d 549, 551-52 (D.C.Cir.2009); Ginger
To satisfy the second element, a plaintiff can claim that the "adverse employment action" violated Title VII on either of two grounds. First, she can claim that it was perpetrated "because of" her race, color, religion, sex, or national origin. 42 U.S.C. § 2000e-2(a). Or second, she can claim that any of those qualities "was a motivating factor for [the] employment practice, even though other factors also motivated the practice." Id. § 2000e-2(m).
If a plaintiff can summon direct evidence of discriminatory intent under either theory, such evidence will "generally entitle [the] plaintiff to a jury trial" and thus defeat a defendant's motion for summary judgment. See Ayissi-Etoh v. Fannie Mae, 712 F.3d 572, 576 (D.C.Cir.2013) (per curiam) (quoting Vatel v. Alliance of Auto. Mfrs., 627 F.3d 1245, 1247 (D.C.Cir. 2011)).
The McDonnell Douglas framework applies as follows. The plaintiff must first make a prima facie case (1) that she is a member of a protected class; (2) that she suffered an adverse employment action; and (3) that the unfavorable action gives rise to an inference of discrimination. Youssef v. F.B.I., 687 F.3d 397, 401-02 (D.C.Cir.2012); Stella v. Mineta, 284 F.3d 135, 145 (D.C.Cir.2002); Brown v. Brody, 199 F.3d 446, 452 (D.C.Cir.1999). The burden then shifts to the defendant, which must "articulate some legitimate, nondiscriminatory reason" for its action. See Tex. Dep't of Cmty. Affairs v. Burdine, 450 U.S. 248, 253, 101 S.Ct. 1089, 67 L.Ed.2d 207 (1981). If it does, then the plaintiff must show by a preponderance of the evidence that the reasons advanced by the employer were merely a pretext to hide discrimination. Id.
On a motion for summary judgment, once an employer articulates a legitimate, non-discriminatory reason for its action(s), the plaintiff's prima facie case is only relevant in the context of the evidence as a whole. Brady v. Office of Sergeant at Arms, 520 F.3d 490, 494 (D.C.Cir. 2008). "[I]n considering an employer's motion for summary judgment or judgment as a matter of law in those circumstances, the district court must resolve one central question: Has the employee produced sufficient evidence for a reasonable jury to find that the employer's asserted non-discriminatory reason was not the actual reason and that the employer intentionally discriminated against the employee on the basis of race, color, religion, sex, or national origin?" Id. (citing St. Mary's Honor Ctr. v. Hicks, 509 U.S. 502, 507-08, 511, 113 S.Ct. 2742, 125 L.Ed.2d 407 (1993); U.S. Postal Serv. Bd. of Governors v. Aikens, 460 U.S. 711, 714-16, 103 S.Ct. 1478, 75 L.Ed.2d 403 (1983)).
The courts have recognized a special type of discrimination claim based on a "hostile work environment." See Baird, 792 F.3d at 168 (citing Hussain v. Nicholson, 435 F.3d 359, 366 (D.C.Cir.
Title VII also protects federal employees from retaliation for having asserted their rights. See 42 U.S.C. § 2000e-16(a). To prove unlawful retaliation under Title VII, an employee must establish three elements: (1) that she made a charge or opposed a practice made unlawful by Title VII, (2) that the employer took a materially adverse action against her, and (3) that the employer took the action because of her protected conduct. Allen v. Johnson, 795 F.3d 34, 39 (D.C.Cir. 2015) (citing McGrath v. Clinton, 666 F.3d 1377, 1380 (D.C.Cir.2012)). Ms. Guerrero's 2012 EEO and administrative complaints are the sorts of "charge[s]" that satisfy the first element. Am. Compl. ¶ 21.
Importantly, retaliatory conduct need not reach the same level of adversity as discriminatory conduct. See generally Mogenhan v. Napolitano, 613 F.3d 1162, 1165-66 (D.C.Cir.2010) (citing Burlington N. & Santa Fe Railway Co. v. White, 548 U.S. 53, 60-61, 67-68, 126 S.Ct. 2405, 165 L.Ed.2d 345 (2006)). In other words, "Title VII's substantive [discrimination] provision and its anti-retaliation provision are not coterminous" because the "scope of the anti-retaliation provision extends beyond workplace-related or employment-related retaliatory acts and harm." Steele v. Schafer, 535 F.3d 689, 695 (D.C.Cir.2008) (quoting Burlington N., 548 U.S. at 67, 126 S.Ct. 2405). So instead of "affecting the terms, conditions, or privileges of employment," as discrimination must, retaliatory conduct need only "dissuade[] a reasonable worker from making or supporting a charge of discrimination." Mogenhan, 613 F.3d at 1166 (quoting Burlington N., 548 U.S. at 68, 126 S.Ct. 2405). Nonetheless, this material adversity requires "more than `those petty slights or minor annoyances that often take place at work and that all employees experience.'" Bridgeforth v. Jewell, 721 F.3d 661, 663
Retaliation also differs from discrimination in its causation: retaliation claims must be proved according to traditional principles of but-for causation. Univ. of Tex. SW Med. Ctr. v. Nassar, ___ U.S. ___, 133 S.Ct. 2517, 2534, 186 L.Ed.2d 503 (2013) ("[A] plaintiff making a retaliation claim under § 2000e-3(a) must establish that his or her protected activity was a but-for cause of the alleged adverse action by the employer."). Thus, there is no "mixed motive" retaliation. Cf. EEOC v. Abercrombie & Fitch Stores, Inc., ___ U.S. ___, 135 S.Ct. 2028, 2032, 192 L.Ed.2d 35 (2015) (contrasting Nassar's but-for standard in the retaliation context with the more "relaxe[d]" standard in Title VII's mixed-motive discrimination provision, 42 U.S.C. § 2000e-2(m)). However, but-for causation does not mean that retaliation must be the only cause of the employer's action — merely that the adverse action would not have occurred absent the retaliatory motive. Zann Kwan v. Andalex Grp. LLC, 737 F.3d 834, 846 & n. 5 (2d Cir.2013); Carlson v. CSX Transp., Inc., 758 F.3d 819, 828 n. 1 (7th Cir.2014).
Finally, retaliation claims based only on circumstantial evidence are subject to the same burden-shifting framework of McDonnell Douglas, outlined above, as discrimination claims. See Allen, 795 F.3d at 39.
The Age Discrimination in Employment Act (ADEA) prohibits discrimination against federal employees based on age. 29 U.S.C. § 633a. The "two essential elements of a discrimination claim" under the ADEA are "that [1] the plaintiff suffered an adverse employment action [2] because of the plaintiff's ... age." Baloch, 550 F.3d at 1196 (D.C.Cir. 2008) (collecting cases). Claims under the ADEA are subject to the McDonnell Douglas framework described above. Giles v. Transit Employees Fed. Credit Union, 794 F.3d 1, 5 (D.C.Cir.2015) (citing Smith v. Dist. of Columbia, 430 F.3d 450, 455 (D.C.Cir.2005)).
The Supreme Court has also held that the "discrimination based on age" includes "retaliation based on the filing of an age discrimination complaint." Gomez-Perez v. Potter, 553 U.S. 474, 479, 128 S.Ct. 1931, 170 L.Ed.2d 887 (2008). The ADEA thus prohibits retaliation just as Title VII does, albeit not explicitly. "To prove retaliation [under the ADEA], the plaintiff generally must establish that he or she suffered [1] a materially adverse action [2] because he or she had brought or threatened to bring a discrimination claim." Baloch v. Kempthorne, 550 F.3d 1191, 1198 (D.C.Cir.2008). The ADEA "requires proof that the prohibited criterion was the but-for cause of the prohibited conduct." Univ. of Tex. Southwestern, 133 S.Ct. at 2523 (citing Gross v. FBL Fin. Servs., Inc., 557 U.S. 167, 129 S.Ct. 2343, 174 L.Ed.2d 119 (2009)). In other words, there is no mixed-motive retaliation under the ADEA just as there is no mixed-motive retaliation under Title VII. If the material adversity would still have been suffered absent the retaliatory motive, i.e. if it had more than one but-for cause, a retaliation claim under the ADEA will fail.
Finally, "ADEA[] retaliation claims based on circumstantial evidence" are subject to "the familiar burden-shifting framework of McDonnell Douglas." Jones v. Bernanke, 557 F.3d 670, 677 (D.C.Cir.2009) (citing Carter v. George Wash. Univ., 387 F.3d 872, 878 (D.C.Cir. 2004)).
The Equal Pay Act of 1963(EPA) amended the Fair Labor Standards Act of 1938 (FLSA) to protect employees — including federal employees — from pay discrimination on the basis of sex. See 29 U.S.C. § 206(d).
The EPA itself does not prohibit retaliation against employees for filing claims. However, Section 15(a)(3) of the FLSA makes it unlawful "to discharge or in any other manner discriminate against any employee because such employee has filed any complaint or instituted or caused to be instituted any proceeding under or related to this chapter." See 29 U.S.C. § 215(a)(3). That chapter, as amended, includes the EPA's prohibition on gender-based wage discrimination. An EPA claimant who suffers retaliation may therefore seek relief under the FLSA's anti-retaliation provisions.
Courts essentially equate the elements of retaliation under the FLSA with those under Title VII. Benton v. Laborers' Joint Training Fund, No. CV 14-1073, 121 F.Supp.3d 41, 54-55, 2015 WL 4736028, at *8 n. 9 (D.D.C. Aug. 10, 2015) ("Because the elements of a prima facie case of retaliation are essentially identical under the FLSA and Title VII, ... Title VII case law is instructive here.") (quoting Cooke v. Rosenker, 601 F.Supp.2d 64, 73 (D.D.C.2009)). To establish a retaliation claim under the FLSA, "a plaintiff is required to show that (1) he made an FLSA complaint or otherwise engaged in protected conduct; (2) the defendant was aware that he had engaged in protected activity; (3) the defendant took an action that was materially adverse to the complainant and sufficient to dissuade a reasonable employee from further protected activity; and that (4) there was a causal relationship between the two." Del Villar v. Flynn Architectural Finishes, Inc., 893 F.Supp.2d 201, 213 (D.D.C.2012) (citing Caryk v. Coupe, 663 F.Supp. 1243, 1253 (D.D.C.1987)).
Retaliation claims under the FLSA are subject — absent direct evidence — to the burden-shifting framework of McDonnell Douglas, described above. Wood v. SatCom Mktg., LLC, 705 F.3d 823, 828 (8th Cir.2013).
Federal employees must exhaust their administrative remedies before filing suit under Title VII or the ADEA. Koch v. Walter, 935 F.Supp.2d 164, 169 (D.D.C.2013) (citing 29 U.S.C § 633a(b)-(d); 42 U.S.C. § 2000e-16(c); Payne v. Salazar, 619 F.3d 56, 58 (D.C.Cir.2010)). The same process applies to claims brought under Title VII, the ADEA, and the Equal Pay Act. 29 C.F.R. § 1614.103(a).
Because untimely exhaustion of administrative remedies is an affirmative defense, a defendant bears the burden of proof. Bowden v. United States, 106 F.3d 433, 437 (D.C.Cir.1997) (citing Brown v. Marsh, 777 F.2d 8, 13 (D.C.Cir.1985)).
The administrative filing requirement applicable to federal employees "essentially functions as a statute of limitations for Title VII actions." Carter v. Wash. Metro. Area Transit Auth., 503 F.3d 143, 145 (D.C.Cir.2007). "Filing a timely charge of discrimination with the EEOC is not a jurisdictional prerequisite to suit in federal court, but a requirement that, like a statute of limitations, is subject to waiver, estoppel, and equitable tolling." Zipes v. Trans World Airlines, Inc., 455 U.S. 385, 393, 102 S.Ct. 1127, 71 L.Ed.2d 234 (1982). "Exhaustion under Title VII, like other procedural devices, should never be allowed to become so formidable a demand that it obscures the clear congressional purpose of rooting out every vestige of employment discrimination within the federal government." Brown, 777 F.2d at 14 (quotation marks and alterations omitted). Thus, the requirement that a federal employee contact an EEO counselor within 45 days of a discriminatory act can be equitably tolled. Steele v. Schafer, 535 F.3d 689, 693 (D.C.Cir.2008) (citing Stewart v. Ashcroft, 352 F.3d 422, 426 (D.C.Cir. 2003)).
Administrative exhaustion applies differently to "continuing" violations than to "discrete" violations. See generally Nat'l R.R. Passenger Corp. v. Morgan, 536 U.S. 101, 122 S.Ct. 2061, 153 L.Ed.2d 106 (2002).
A motion to dismiss for failure to state a claim under Rule 12(b)(6) challenges the adequacy of a complaint on its face. Fed. R. Civ. P. 12(b)(6). A complaint must be sufficient "to give a defendant fair notice of what the ... claim is and the grounds upon which it rests." Bell Atl. Corp. v. Twombly, 550 U.S. 544, 555, 127 S.Ct. 1955, 167 L.Ed.2d 929 (2007) (internal citations omitted). Although a complaint does not need detailed factual allegations, a plaintiff's obligation to provide the grounds of his entitlement to relief "requires more than labels and conclusions, and a formulaic recitation of the elements of a cause of action will not do." Id. A court must treat the complaint's factual allegations as true, "even if doubtful in fact," id., but a court need not accept as true legal conclusions set forth in a complaint, see Ashcroft v. Iqbal, 556 U.S. 662, 678, 129 S.Ct. 1937, 173 L.Ed.2d 868 (2009). To survive a motion to dismiss, a complaint must contain sufficient factual matter, accepted as true, to state a claim for relief that is "plausible on its face." Twombly, 550 U.S. at 570, 127 S.Ct. 1955. A complaint must allege sufficient facts that would allow the court "to draw the reasonable inference that the defendant is liable for the misconduct alleged." Iqbal, 556 U.S. at 678-79, 129 S.Ct. 1937.
In deciding a motion under Rule 12(b)(6), a court may consider the facts alleged in the complaint, documents attached to the complaint as exhibits or incorporated by reference, and matters about which the court may take judicial notice. Abhe & Svoboda, Inc. v. Chao, 508 F.3d 1052, 1059 (D.C.Cir.2007). If, in considering a Rule 12(b)(6) motion, "matters outside the pleading are presented to and not excluded by the court, the motion shall be treated as one for summary judgment and disposed of as provided in Rule 56[.]" Holy Land Found. For Relief & Dev. v. Ashcroft, 333 F.3d 156, 165 (D.C.Cir.2003). Where matters outside the pleadings are presented in a motion to dismiss, the court must treat the motion as one for summary judgment under Rule 56. Fed. R. Civ. P. 12(d).
The bulk of the Secretary's motion is aimed at Ms. Guerrero's failure to follow the administrative process outlined above. The Secretary argues that nine of Ms. Guerrero's present claims were never mentioned to an EEO counselor. Relatedly, the Secretary argues that eight other claims are "not encompassed within, or closely related to," the issues accepted for investigation by the USDA. Mot. at 11. In the alternative, the Secretary argues that five of Ms. Guerrero's allegations fail to state a claim upon which relief can be granted. Finally, the Secretary argues
Although made last, the Court will address first the Secretary's argument that Ms. Guerrero's Second Administrative Complaint was not exhausted. The Secretary relies principally on Wiley v. Johnson, 436 F.Supp.2d 91 (D.D.C.2006). The Wiley plaintiff filed his EEOC complaint on April 26, 2001 and requested a hearing on February 21, 2002. He withdrew his request for a hearing on January 7, 2003. This Court held that "[a] voluntary dismissal cannot be used to circumvent the requirement of exhaustion." Id. at 95. A contrary result would "undermine the purposes behind the exhaustion doctrine," namely, "the process of narrowing the issues." Id.
But as the Secretary concedes in a footnote, Ms. Guerrero did not actually withdraw or dismiss her EEOC complaint. The Secretary confuses "effect" with "fact":
Mot. at 14 & n.1 (emphasis added). Because Ms. Guerrero never withdrew her EEOC complaint, Wiley is inapposite. Not only has Ms. Guerrero done nothing to prevent her Second Administrative Complaint from being exhausted, it is the Secretary who now "intends to move to dismiss her [EEOC] complaint in light of this lawsuit." Id. at 14 n. 1. The Secretary thus asks the Court to dismiss certain of Ms. Guerrero's claims at the same time that he asks the EEOC to dismiss the same claims. The Court will deny the Secretary's motion in this respect.
The Secretary moves to dismiss Ms. Guerrero's allegations arising from her time in the Office of Civil Rights, because she failed to contact an EEO counselor within 45 days of the alleged discriminatory treatment. See Mot. at 8-10 (citing 29 C.F.R. § 1614.05). The Secretary assails nine of Ms. Guerrero's allegations as untimely in this regard:
Mot. at 8-10. The Secretary argues that the first allegation on this list took place in 2011, "at least a year before plaintiff contacted an EEO counselor" in October 2012. Id. at 8. Citing Ms. Guerrero's First and Second EEO Complaints, the Secretary argues that allegations 2-8 are not mentioned in either. Id. at 8-10. Regarding Ms. Guerrero's complaint about disparate pay (the ninth allegation), the Secretary argues that Ms. Guerrero should have made this claim in her First EEO Complaint, and was untimely in waiting to bring it in her Second EEO Complaint more than a year later. Id. at 9-10.
Ms. Guerrero responds that there is "a genuine issue of material fact" as to whether the actions alleged in her First EEO Complaint and First Administrative Complaint "are discreet acts or ongoing harassment." Opp'n at 8.
Other courts in this district have likewise refrained from deciding, based on an EEO complaint alone, whether alleged violations are discrete or continuing. See, e.g., Nat'l Fair Hous. Alliance, Inc. v. Prudential Ins. Co. of Am., 219 F.Supp.2d 104, 105 (D.D.C.2002) ("At this stage in the proceedings, individual plaintiffs have adequately pled the existence of continuing violations. The Court will entertain any challenges by defendants to the viability of the continuing violations doctrine for purposes of the statute of limitations after the development of a factual record."). In Bell v. Gonzales, a plaintiff with disabilities alleged that, over a number of years, his supervisors treated him less favorably than his non-disabled peers. 398 F.Supp.2d 78, 84 (D.D.C.2005). The plaintiff did not file timely EEOC complaints related to this conduct, but did file a timely complaint regarding an undesired lateral transfer that he alleged was discriminatory. Id. at 85.
"The Morgan principle is not, however, an open sesame to recovery for time-barred violations." Baird v. Gotbaum, 662 F.3d 1246, 1251 (D.C.Cir.2011). That is because "incidents barred by the statute of limitations and ones not barred can qualify as `part of the same actionable hostile environment claim' only if they are adequately linked into a coherent hostile environment claim — if, for example, they `involve[] the same type of employment actions, occur[] relatively frequently, and [are] perpetrated by the same managers.'" Id. (quoting Morgan, 536 U.S. at 120-21, 122 S.Ct. 2061). Whether Ms. Guerrero's claims are "adequately linked" and thus constitute a continuing violation is a question that must be resolved with the benefit of a developed record. Nevertheless, the Court will rule at this juncture that the un-exhausted claims — the first eight listed above — are not separately actionable because they were not brought to an EEO Counselor within 45 days of their occurring.
Ms. Guerrero's pay discrimination claim — ninth on the list above — is timely and thus separately actionable.
The next class of allegations challenged by the Secretary includes those brought to an EEO counselor's attention but not accepted by USDA for investigation. The Secretary argues that "plaintiff has failed to exhaust administrative remedies for any act not encompassed within, or closely related to, the[] four investigated issues" identified in the USDA's two acceptance letters. Mot. at 11. He identifies eight such allegations by Ms. Guerrero:
Id.
USDA accepted only one issue for investigation in its April 25, 2013 letter and only three issues in its June 16, 2014 letter. Ms. Guerrero challenged USDA's characterizations of her 2012 claims, both in a May 15, 2013 Letter, Dkt. 9-2 at 23, and at her September 18, 2014 Hearing, see Transcript, Dkt 9-5, at 1-9. Although the Secretary does not differentiate between Ms. Guerrero's First and Second Administrative Complaints, the distinction is ultimately unimportant because the Court will not dismiss any claim on the ground that it was not accepted for investigation by the USDA.
The proper comparator is not the USDA's acceptance letters, but rather Ms. Guerrero's EEO and Administrative Complaints. Administrative exhaustion turns on the plaintiff's efforts, not the agency's response. Ms. Guerrero's detailed allegations (after counseling, to be sure, but more than enough to suggest a hostile work environment) were directed in large measure against the Office of Civil Rights, the very office responsible for deciding what allegations to accept and investigate. In these circumstances, Ms. Guerrero has raised a sufficient question about the neutrality of the agency's acceptance process to warrant discovery into her claims.
The Secretary's focus on the exclusivity of the acceptance letters is therefore unavailing. Mot. at 3-4 (arguing that "the EEO Counselor Report focused exclusively on the discrete reassignment, and it did not discuss any of the harassing acts that plaintiff now characterizes as constituting a hostile work environment"). While the Secretary correctly reads the First Acceptance Letter, he ignores Ms. Guerrero's subsequent challenges to it and the details in her First Administrative Complaint. She clearly complained about a course of alleged mistreatment due to her color (Black), race (Hispanic) and age (52). First Admin. Compl. at 2. The EEO Counselor failed to address those allegations by Ms. Guerrero, which explained why she believed that a forced and sudden reassignment to LERD was discriminatory, a continuation of past discrimination, and a blow to her career. It cannot be said that Ms. Guerrero failed to complain; the EEO Counselor reduced the scope of her complaints to the most immediate events and the Civil Rights Division narrowed the scope of the complaint even more. Compare First Admin. Compl. with First Acceptance Letter and Second Admin. Complaint with Second Acceptance Letter.
With the record before it, the Court will not dismiss any claim on the ground that the USDA did not accept certain of her claims for investigation.
The Secretary also argues that Ms. Guerrero has not made out a prima facie
Ms. Guerrero alleges that she was discriminated or retaliated against because she is Hispanic, Black/African American, and aged 52. Whether Ms. Sifuentes-Carnes was a comparable Hispanic female with similar assignments, so as to render Ms. Guerrero's EEO complaints meritless, is insufficiently addressed and cannot be decided on this foreshortened record:
Teneyck v. Omni Shoreham Hotel, 365 F.3d 1139, 1150 (D.C.Cir.2004) (citation omitted). Ms. Sifuentes-Carnes's apparent position in one of Ms. Guerrero's protected classes is thus relevant to, but not dispositive of, Ms. Guerrero's claims. Cf. id. ("[E]ven if a plaintiff is replaced by someone within her class, she could still demonstrate that the employer treated her worse than others because she was a member of the protected class."). Absent discovery into the circumstances, the Court will not dismiss this claim.
Other allegations similarly cannot be decided without a record. The failure of Ms. Guerrero's managers to provide her with a signed performance appraisal is insignificant without context. There may have been a legitimate reason, or the absence of an appraisal (and thus eligibility for promotion) may have been part of a continuing hostile environment that only ripened later. Discovery will tell. The persistent reference to Ms. Guerrero as an "intern" likewise will be illuminated by a factual record.
However, Ms. Guerrerro cannot complain about the selection of younger or white persons for jobs for which she did not apply. See Carter v. George Washington Univ., 387 F.3d 872, 878 (D.C.Cir.2004) (identifying, as one of four elements to a failure-to-hire claim that the plaintiff "applied and was qualified for a job for which the employer was seeking applicants") (quoting McDonnell Douglas, 411 U.S. at 802, 93 S.Ct. 1817). See also Singletary v. District of Columbia, 351 F.3d 519, 524 (D.C.Cir.2003) ("Where the alleged retaliation took the form of a failure to promote, as it did here, the plaintiff must also show that he applied for an available job and
The Court will also grant the Secretary's motion regarding Ms. Guerrero's discomfort at the alleged relationship between Mr. Almanza and Ms. Rottenberg. Even if Ms. Rottenberg rubbed Mr. Almanza's shoulders, Am. Comp. ¶ 30, the act did not constitute an adverse employment action (discriminatory) nor was it materially adverse to Ms. Guerrero (retaliatory). No amount of discovery could make it so. Cf. Mayers v. Laborers' Health & Safety Fund of N. Am., 404 F.Supp.2d 59, 61-62 (D.D.C.2005) (dismissing retaliation claim by plaintiff who felt "very uncomfortable" because her co-workers were acting as if she were not there), aff'd 478 F.3d 364 (D.C.Cir.2007); Singleton v. Potter, 402 F.Supp.2d 12, 43 (D.D.C.2005) ("Indeed, []most of the instances cited by Plaintiff, while perhaps uncomfortable, do not rise to the level of adverse employment actions....").
For the reasons stated, the Secretary's motion to dismiss will be granted in part and denied in part. The following discrete acts alleged by Ms. Guerrero in her Amended Complaint are untimely, not individually actionable, and therefore will be dismissed:
These allegations may nonetheless be relevant background evidence of Ms. Guerrero's claim of a hostile work environment.
Ms. Guerrero's claims that younger, white persons were selected to fill jobs for which Ms. Guerrero did not apply, Am. Compl. ¶ 27, and that she was "uncomfortable" because of the "close personal relationship" between Mr. Al Almanza and Ms. Carmen Rottenberg, id. ¶ 30, will be dismissed for failure to state a claim upon which relief can be granted.
In all other respects, the Secretary's Motion to Dismiss shall be denied. A memorializing Order accompanies this Opinion.
Allen v. Johnson, 795 F.3d 34, 40 (D.C.Cir. 2015).