MICHAEL B. NORTH, Magistrate Judge.
Before the Court is the Motion to Compel Production of Root Cause Analysis filed by Defendant/Petitioner in Limitation, Settoon Towing LLC ("Settoon") (Rec. doc. 253). The Motion is opposed by Plaintiffs/Claimants in Limitation, Chevron Midstream Pipelines, LLC; Chevron Pipe Line Company; and Chevron U.S.A. ("Chevron") (Rec. doc. 258). Settoon also filed a Reply Memorandum. (Rec. doc. 267).
The Court heard oral argument on the motion November 12, 2014. (Rec. doc. 270). Following that hearing, the Court ordered Chevron to produce for in camera inspection certain documents subject of the Motion that were identified on Settoon's privilege log,
This consolidated litigation arises from a March 12, 2013 incident in which the M/V SHANON SETTOON, a vessel owned and operated by Settoon, allided with Chevron's VP-01 pipeline in Bayou Perot, Louisiana, resulting in a release of product that caused an explosion and fire (Rec. doc. 1, 13-CV-2809). That explosion and fire allegedly caused a number of personal injuries, including the death of a crewmember, and extensive property damage. (
Chevron filed a Complaint against Settoon for property damage to the pipeline (id.), which was followed in turn by Settoon's filing of a Limitation of Liability action seeking exoneration and/or limitation of liability for the allision. (Rec. doc. 1, 13-CV-3197). Numerous other parties, including personal injury claimants, have joined this litigation in various capacities. The two matters were consolidated by the District Judge and discovery, written and otherwise, has proceeded accordingly. Both Chevron and Settoon acknowledge in their respective pleadings related to this Motion that the parties agreed prior to initiation of written discovery that they would make every effort not to engage in unnecessarily duplicative discovery. As such, the present Motion focuses on Chevron's response to a particular Request for Production propounded, not by Settoon, but by claimant, Vernon Whittington. Owing to their pre-discovery agreement, both parties concur that the adequacy of Chevron's response to Whittington's request is properly before this Court via Settoon's Motion.
The present Motion seeks production of a "Root Cause Analysis" ("RCA") and related documents created by Chevron in the days and weeks following the subject incident. Resisting production of these materials, Chevron claims the RCA was "legally chartered," and therefore it and the documents related to it are protected by the attorney-client and work-product privileges. (See generally Rec. doc. 258).
In support of its position, Chevron explains that, "in the immediate aftermath of the incident, the likelihood of litigation was apparent" to its in-house counsel, Joel Youngblood ("Youngblood"). (Rec. doc. 258 at 2; Declaration of Joel Youngblood, Rec. doc. 258-1). According to Youngblood, he thereafter appointed an "RCA Team," consisting of six Chevron employees and two in-house lawyers, including himself, to "investigate and gather information necessary to provide legal advice to Chevron concerning the Incident, including [his] evaluation of Chevron's legal rights, claims, and defenses related to anticipated litigation and administrative proceedings." (Rec. doc. 258-1 at 2).
To effectuate the appointment of this "RCA Team" and to maintain the confidentiality of its work and work product, Youngblood prepared and signed a "Root Cause Investigation Legal Charter," a copy of which Chevron attached to its Opposition Memorandum. (Rec. doc. 258-1 at 5-6). That "Legal Charter" instructed the members of the RCA Team to treat and mark all documents associated with their work as "highly confidential." (
On the basis of the Legal Charter and Youngblood's Declaration describing its genesis and his handling of the RCA Team's work product upon the completion of its work, Chevron seeks to protect the RCA and all documentation related to its creation under both the attorney-client and work product privileges. Importantly, Chevron, through Youngblood, claims the following:
(Rec. doc. 258-1 at 4).
Chevron relies heavily on Bross v. Chevron U.S.A., Incorporated,
Settoon takes issue with Chevron's claims of privilege over these documents. Settoon focuses its arguments on Chevron's claims of work-product protection, as the vast majority of the disputed documents are withheld solely on the basis of this claimed privilege.
As to Chevron's claims of attorney-client privilege, Settoon complains that most, if not all, of the documents subject to this claimed privilege were not sent, received or created by a lawyer; that the information therein was not intended to be kept nor was it actually kept confidential as required by law; and that the subject communications were not made for the purpose of obtaining or providing legal advice because they relate to an undertaking (the root cause investigation) that is routine and is conducted as a matter of course after an accident. (See generally Rec. doc. 267 at 3-4).
The federal common law of privilege governs these maritime-law claims. Fed. R. Evid. 501. The burden of demonstrating the applicability of both the attorney-client privilege and the work-product privilege rests on the party who invokes them. Hodges, Grant & Kaufmann v. United States, 768 F.2d 719, 721 (5th Cir. 1985). Here, it is Chevron's burden to demonstrate that either the attorney-client privilege or work-product immunity is applicable to the various documents it seeks to protect from disclosure.
The attorney-client privilege protects from disclosure confidential communications made to obtain a lawyer's professional advice and assistance. Bross, 2009 WL 854446 at *4; S.E.C. v. Brady, 238 F.R.D. 429, 438 (N.D. Tex. 2006). The purpose of the attorney-client privilege is well-established: to encourage candid communications between client and counsel. Upjohn Co. v. United States, 449 U.S. 383, 390-91, 101 S.Ct. 677, 683 (1981). Applicability of the privilege "is a question of fact, to be determined in the light of the purpose of the privilege and guided by judicial precedents." Hodges, 768 F.2d at 721.
A party invoking the attorney-client privilege must establish: (1) that there was a communication between client and counsel; (2) the communication was intended to be confidential; (3) the communication was, in fact, kept confidential; and (4) the communication was made for the purpose of obtaining or providing legal advice. US. v. Construction Products Research, Inc., 73 F.3d 464, 473-74 (2nd Cir.), cert. denied, 519 U.S. 927, 117 S.Ct. 294 (1996).
Questions often arise as to whether the scope of the privilege should differ as between private and corporate clients. While the Supreme Court in Upjohn recognized the risk that an expansive application of the attorney-client privilege to corporations could impose severe burdens on discovery and create a broad "zone of silence" over corporate affairs, that same Court concluded that effective representation by counsel "depends upon the lawyer's being fully informed by the client." Upjohn, 449 U.S. at 389, 101 S.Ct. at 682; see also Admiral Ins. Co. v. US. Dist. Court for Dist. of Arizona, 881 F.2d 1486, 1492 (9
The Fifth Circuit in El Paso noted the holding of Upjohn, that "[blecause the purpose of the attorney-client privilege is to promote the flow of information to the attorney to enable him to give informed legal advice, communications from lower echelon employees were within the privilege as long as the communications were made to the attorney to assist him in giving legal advice to the client corporation."
Notable in the present matter, "[t]he attorney-client privilege protects two related, but different, communications: (1) confidential communications made by a client to his lawyer for the purpose of obtaining legal advice; and (2) any communication from an attorney to his client when made in the course of giving legal advice, whether or not that advice is based on privileged communications from the client." Brady, 238 F.R.D. at 438-39 (citing U.S. v. Mobil Corp., 149 F.R.D. 533, 536 (N.D. Tex. 1993)).
Turning to the merits of Chevron's claim and the question of whether it has met its burden as to any of the documents withheld as attorney-client communications, the Court first notes, as referenced earlier, that relatively few of the documents withheld by Chevron are said to be protected by this privilege; in fact Chevron devotes very little in the way of argument or factual support to bolster its claim that the 28 documents listed as attorney-client communications are, in fact, protected. The two pages of brief devoted to this argument consist of the restatement of portions of Youngblood's declaration and selective quotations from the Bross and Upjohn decisions, summed up by the conclusory observation that all of the "report and materials generated by Chevron's RCA Team for the benefit of Chevron's in-house counsel constitute privileged, non-discoverable communications between client and counsel for the purpose of obtaining legal advice." (Rec. doc. 258 at 4-6).
While Chevron seems to posit in the above-quoted statement that all of the withheld documents are subject to that privilege, it specifically invoked that privilege as to only a fraction of them. A litigant "may not withdraw behind the shield of the attorney-client privilege" unless it "particularize [s] its assertion of the privilege and prove[s] its case with respect to [each] specific document." El Paso, 682 F.2d at 541. Blanket assertions of privilege "disable the court and the adversary party from testing the merits of the claim of privilege" and are therefore not sufficient to meet the relevant burden proof.
The documents listed in the Chevron privilege log as attorney-client communications are numbers 4, 15, 16, 19-25, 27, 28, 31, 40-47, 49, 57, 79, 94, 97, 140, and 141. The Court has reviewed each of these documents in camera and finds that documents
The Court further finds that documents
As to the remaining documents over which the attorney-client privilege has been claimed, Chevron has failed to carry its burden of proving they are subject to the privilege. The bare assertions of Chevron and its in-house counsel, in brief and on the privilege log itself, when viewed against the actual content of the documents themselves, are simply insufficient to establish that these documents are attorney-client communications entitled to protection.
The subject documents are not privileged on their face and there is insufficient information provided by Chevron as to each document for the Court to determine whether they are, in fact, privileged. Many of these documents indicate that they were sent to nonlawyers in the company and, while Youngblood stated in his declaration that he kept information related to the RCA investigation in the "strictest" of confidence, he did not (and likely cannot) say the same thing about the various non-lawyers who received the subject documents. Chevron has not satisfied its burden as to its claims of attorney-client privilege over these documents.
While the Court does not find these documents subject to the attorney-client privilege, it does not order them produced on that basis alone, as each is also listed in Chevron's privilege log as subject to the work-product privilege. Accordingly, the Court must determine whether they and scores of additional documents withheld as work product are to be afforded protection from disclosure under that privilege.
Rule 26(b)(3) of the Federal Rules of Civil Procedure governs the disclosure of documents prepared in anticipation of litigation and provides:
Fed. R. Civ. Proc. 26(b)(3).
As with the attorney-client privilege, the burden of showing that documents were prepared in anticipation of litigation, and therefore, constitute work product, falls on the party seeking to protect the documents from discovery. St. James Stevedoring Co., Inc. v. Femco Machine Co., 173 F.R.D. 431, 432 (E.D. La. 1997).
The work-product doctrine shields from discovery the materials prepared by or for an attorney in preparation for litigation. Hickman v. Taylor, 329 U.S. 495, 67 S.Ct. 385 (1947); Blockbuster Entertainment Corp. v. McComb Video, Inc., 145 F.R.D. 402, 403 (M.D. La. 1992). It protects two categories of materials: ordinary work-product and opinion work product. Snowden v. Connaught Lab., Inc., 137 F.R.D. 325, 330-32 (D. Kan. 1991); Bross, 2009 WL 854446 at *14-15; see generally Upjohn, 449 U.S. 383, 101 S.Ct. 677.
It has been widely cautioned, however, that the work-product doctrine "is not an umbrella that shades all materials prepared by a lawyer, or agent of the client." El Paso, 682 F.2d at 542; see also Piatkowski v. Abdon Callais Offshore, L.L.C., No. 99-CV-3759, 2000 WL 1145825 at *2 (E.D. La. Aug. 11, 2000). It focuses only on materials assembled and brought into being in anticipation of litigation. Piatkowski, 2000 WL 1145825 at *2. Excluded from the work-product doctrine are materials assembled in the ordinary course of business. El Paso, 682 F.2d at 542. Work product protection also does not extend to the underlying facts relevant to the litigation. See generally Upjohn, 449 U.S. at 395-96, 101 S.Ct. at 685-86.
In determining whether a document was "brought into being" in anticipation of litigation, the primary focus is on the reason or purpose for creating the document. Beal v. Treasure Chest Casino, No. 98-CV-0786, 1999 WL 461970 at *3 (E.D. La. July 1, 1999). The Fifth Circuit has described the standard for determining whether a document has been prepared in anticipation of litigation as follows:
Factors that courts rely on to determine the primary motivation for the creation of a document include the retention of counsel and counsel's involvement in the generation of the document and whether it was a routine practice to prepare that type of document versus whether the document was instead prepared in response to a particular circumstance. See Piatkowski, 2000 WL 1145825 at *2; Electronic Data Systems Corp. v. Steingraber, No. 02-CV-0225, 2003 WL 21653414 (E.D. Tex. July 9, 2003). However, the mere fact that a defendant anticipates litigation resulting from an incident does not automatically insulate investigative reports from discovery as work-product. Carroll v. Praxair, Inc., No. 05-CV-0307, 2006 WL 1793656 (W.D. La. Jun 28, 2006), see also Janicker v. George Washington Univ., 94 F.R.D. 648, 650 (D.D.C.1982) ("The fact that a defendant anticipates the contingency of litigation resulting from an accident or an event does not automatically qualify an `in house' report as work product."). "If the document would have been created regardless of whether litigation was also expected to ensue, the document is deemed to be created in the ordinary course of business and not in anticipation of litigation" Piatkowski, 2000 WL 1145825 at *2.
As one court has observed:
The Court agrees that the instant case presents just such circumstances as described by the National Union Court and has therefore undertaken to determine the "driving force" behind the Chevron RCA investigation and related documents by reviewing each of the documents in camera. For the reasons set forth below, the Court finds that Chevron has failed to establish that the "primary motivating factor" in the creation of the RCA and related documents was, in fact, to aid in possible future litigation and will order those documents to be produced.
Chevron relies almost entirely upon the declaration of Mr. Youngblood and the "Legal Charter" created by him in seeking to have these documents declared work product. Youngblood's declaration does establish that, "in the immediate aftermath" of the subject incident, Chevron, through Youngblood, anticipated the possibility of litigation and became involved in the investigation of the incident.
In response to this declaration and Chevron's argument that all of the materials related to the investigation are privileged, Settoon counters that testimony and other evidence proves that it was Chevron's policy to perform an RCA after an incident, whether initiated by the HES function or by "Legal Charter," and that there is no evidence to differentiate between what would be a routinely conducted investigation and one conducted under a "Legal Charter."
Specifically, Settoon points to the testimony of Denise Boihem, a Chevron engineer who supervised the repair of the VP-01 pipeline, who agreed in her deposition that the "primary purpose of a root cause analysis" is to "prevent a similar accident from happening again in the future." (Rec. doc. 253-1 at 10-11 (citing Exhibit 9, Deposition of Denise Boihem, p. 25:13-24)). Additionally, Settoon stresses that Boihem testified that it is "part of the Chevron ordinary course of business to conduct a root cause analysis" after an incident:
(Rec. doc. 253-4 at 32-33).
Settoon argues that this testimony is consistent with the clear language of Chevron's HES Safety Handbook, a copy of which was produced in the litigation by Chevron. (Rec. doc. 253-4 at 61). That handbook provides in part:
(
Finally, Settoon directs the Court's attention to the statement of Randy Curry ("Curry"), identified by Chevron as the president of Chevron Pipeline, in a "Newsletter from Randy Curry to Fellow Employees":
(Rec. doc. 253-4 at 2)(emphasis supplied).
Chevron responds to all this in brief by characterizing the deposition testimony of Boihem cited by Settoon as "imprecise" and the Safety Handbook language quoted as "general" to argue that the "broad, non-specific sources," cited by Settoon are "insufficient to overcome the express terms of the Legal Charter." (Rec. doc. 258 at 9). The Court disagrees.
The Court has reviewed all of the Boihem deposition testimony submitted by the parties and does not find it to be imprecise. Boihem testified that she knows what a root cause analysis is (rec. doc. 253-4 at 22) and that root cause analyses are routinely conducted after an incident as part of Chevron's "culture." (
The RCA at issue in this case cannot be analyzed in a vacuum — to do so would be to ignore the very object of this inquiry, which is aimed at divining whether a root cause analysis would have been conducted in this case "regardless of whether litigation was also expected to ensue." Piatkowski, 2000 WL 1145825 at *2. If this question is answered in the affirmative, the RCA and associated documents will be "deemed to be created in the ordinary course of business and not in anticipation of litigation." (
The evidence and testimony before the Court establish that root cause analyses are routinely conducted by Chevron after incidents such as these and that the purpose of such analyses is to determine the root cause of said incidents in order to prevent similar accidents from re-occurring. Chevron does not dispute this, as even Youngblood acknowledged in his declaration that such investigations are routinely undertaken "to identify improvements to procedures or equipment." (Rec. doc. 258-1 at 4).
The salient question is whether "legally chartered" root cause analyses are different in kind than those "other" root cause analyses routinely conducted by Chevron. Chevron argues that they are, essentially because its in-house counsel says they are: "Within Chevron, legally chartered root cause investigations are not routine." (
Notably, the only root cause analysis identified and provided to the Court is the "legally chartered" RCA in dispute. This is important because Chevron's position, as stated by Youngblood, is that "HES incident reviews are separate and distinct from root cause analyses conducted at the request of the Law Department pursuant to a Legal Charter." (
This evidence begins with Curry's statement to fellow employees that Chevron was "conducting [a] root cause analysis of [the incident] and will apply lessons learned. Our ultimate goal remains the same — an incident and injury-free workplace." (Rec. doc. 253-4 at 2). This statement is consistent with both the Boihem testimony and the HES Handbook guidance quoted above. Moreover, it is entirely consistent with the RCA itself, which contains an extensive list of "Lessons Learned" as well as "Recommendations," all of which are clearly directed at the operations function of the company. (PL doc. 51).
There are other indicators within the RCA itself that it was intended to serve the purposes described by Boihem and Curry: The "Team Members" identified on the cover page of the RCA report include only the non-lawyer team members identified in the "Legal Charter"; the "Why Tree" information is set forth in a form that is clearly used for other incidents as well as the subject one; and the "Objectives" of the investigation, as stated in the document, are "To discover what existed prior to [the] incident; [w]hat potentially contributed to [the] incident; and [w]hat measures, if any, were missing that could have prevented [the] incident." (
Finally, in an email setting forth the RCA Team's findings in great detail to President of Chevron Shipping, Michael Carthew, Team Leader Doug McCormick (a non-lawyer) advised Carthew (also a non-lawyer) that "there is a parallel investigation being conducted by our litigation team with aid of outside counsel in preparation of potential lawsuits." (PL doc. 138). The term "parallel" is not a term of art and its meaning is well understood: "extending in the same direction, everywhere equidistant, and not meeting." Merriam-Webster's Collegiate Dictionary, 10th ed. By definition, a thing cannot be parallel to itself. Certainly, if the RCA Investigation, led by Mr. McCormick, was supposed to be undertaken primarily to aid counsel in litigation, its own Team Leader was unaware of that fact. While documents related to this "parallel investigation" conducted by the "litigation team" would arguably be protected under the work-product doctrine, the documents before the Court are not.
The Court must look past the conclusory statements and arguments of counsel to determine the actual primary motivating factor behind creation of the RCA and related documents and whether these documents would have been created regardless of the possibility of litigation. In this inquiry, the Court is guided, not only by its review of the aforementioned documents, but by the previous efforts of other courts faced with similar circumstances. Two cases are particularly instructive in this regard.
First, in Carroll, supra, the court was called upon to determine whether a root cause analysis directed by an in-house law department was subject to the work-product privilege. Carroll, 2006 WL 1793656. In support of its position that the work was protected, Praxair submitted an affidavit from its Safety and Environmental Services Manager that affirmed: (1) that he was appointed to an RCA team by in-house counsel within 24 hours of the subject accident; (2) that the team was formed in anticipation of litigation; and (3) that all work product of the team was to be marked and kept confidential, subject to both the attorney-client and work-product privileges.
In response to this proof, the plaintiff cited deposition testimony of Praxair employees indicating that "investigations are routinely done following any accident that occurs at Praxair."
The court in Praxair found that the defendant had "failed to establish that the primary motivating factor behind the investigation and the RCA was to aid in possible future litigation."
Based on the evidence in this matter, the same can be said of the Chevron RCA and related materials.
The Court also finds persuasive the analysis and reasoning in In re Kidder Peabody Securities Litigation, 168 F.R.D. 459 (S.D. N.Y. 1996). In that case, the securities firm, Kidder Peabody ("Kidder"), discovered that one of Kidder's major traders had misappropriated funds, causing it to overstate its earnings substantially.
Based on that record, the Kidder Court found that Kidder had "failed to sustain its burden to demonstrate that the documents at issue were created principally or exclusively to assist in contemplated or ongoing litigation [and that] Kidder would have hired outside counsel to perform such an inquiry even if no litigation had been threatened at the time. . . ."
Also, germane to the current matter, the Kidder Court observed "Kidder's affiants offer no meaningful evidence. Instead, Kidder simply parrots the legal standard that the interviews were conducted principally as an aid to litigation."
Importantly, even though the Kidder Court believed that Kidder's investigation was conducted, in part, to prepare for anticipated litigation, that was not enough to shield the work as privileged. The court ultimately found that because Kidder also undertook its investigation, in part, "(1) to find out what [its trader] had done and why it had taken so long to discover the wrongdoing, and (2) to prepare a report summarizing his factual conclusions in detail and making recommendations for corrective action by Kidder," the disputed material was discoverable.
As noted above, Chevron relies heavily on Bross v. Chevron U.SA, Incorporated,
The record in this case demands a different conclusion. It establishes that, while the subject RCA was conducted, in part, to aid in preparation for litigation, it was not primarily motivated by that concern. While counsel may have sincerely desired to keep this work confidential, such a desire alone is insufficient to cloak the effort and related documentation in the work product privilege. It is likewise clear to this Court from its review of all the evidence before it that the RCA and related documents would have come into being regardless of whether litigation was possible or anticipated, and that they are therefore not subject to the work-product privilege.
For the foregoing reasons, Settoon's Motion to Compel is GRANTED IN PART and DENIED IN PART. Documents
The remainder of the documents listed in the Chevron privilege log are not subject to any privilege and are to be produced.