JAMES A. BEATY, District Judge.
This matter is before the Court on Defendant Acting Secretary of the Department of Veterans Affairs Sloan D. Gibson's ("Defendant" Motion for Summary Judgment [Doc. #28]. Also before the Court is pro se Plaintiff Paul A. Lewis's ("Plaintiff") Motion for Summary Judgment [Doc. #33]. Plaintiff's Amended Complaint [Doc. #13] asserted that Defendant violated the Americans with Disabilities Act and the Rehabilitation Act by denying his request for reasonable accommodation and by allegedly retaliating against Plaintiff by terminating his employment based upon his filing a complaint with the Equal Employment Opportunity Commission. Defendant denied these allegations and argues that summary judgment is proper because, as a matter of law, Defendant did not discriminate or retaliate against Plaintiff on account of his disability. For the reasons discussed below, the Court will grant Defendant's Motion for Summary Judgment and deny Plaintiff's Motion for Summary Judgment.
The undisputed facts are as follows, with relevant disputes of fact noted. Plaintiff asserts that he suffers from a variety of disabilities, the main ones of which are learning disabilities, dyslexia, concentration problems, attention deficit disorder ("ADD") and attention deficit hyperactivity disorder ("ADHD"). Plaintiff believes he has been afflicted with these disabilities his entire life, although he first became aware of them when he was tested in college.
Plaintiff began working for the Department of Veterans Affairs with the Durham Veterans Administration Medical Center ("Durham VAMC") in 2003 as a career intern. After approximately two years as an intern, the Durham VAMC hired Plaintiff into its Human Resources Department as a Human Resources Specialist ("HR Specialist"). Plaintiff continued working as a HR Specialist until his employment was terminated in August of 2011. Early on in his work as a HR Specialist, Plaintiff received positive performance reviews and promotions.
Odessa Wright ("Wright") served as Plaintiff's supervisor from his initial employment in 2003 until January 2010. Wright noted that while she was Plaintiff's supervisor, she sometimes would spend extra time assisting him with tasks. She also recalled Plaintiff complaining about some difficulties logging on to his computer. In 2007, Plaintiff informed Wright that he had a disability. Wright only recalls that Plaintiff "mentioned . . . that he had a disability, but he did not tell me the type of disability that he had nor did he provide any paperwork concerning his disability at that time." (Wright Decl. [Doc. # 29-3], at ¶ 11.) Plaintiff testified that Wright told him she did not believe that he had a disability, and that she directed him to obtain medical documentation. (Lewis Dep. [Doc. #29-2], 45:2-6.) Plaintiff apparently did not provide such documentation until 2009, when former Chief of Human Resources Management Services ("Chief of HR") Zetta M. Ferguson ("Ferguson") requested medical documentation of Plaintiff's learning disabilities. In response, Plaintiff submitted a neuropsychological evaluation from 2008 that Plaintiff obtained regarding his need for testing accommodations in order to take the LSAT and to attend law school. Despite providing the Durham VAMC with verbal information and some medical documentation of his learning disabilities during the period of 2007 through 2009, Plaintiff continued to perform well at work and did not request reasonable accommodations at this time. When Ferguson left the Durham VAMC in 2010, Willette Yarborough ("Yarborough") replaced her as the Interim Chief of HR. In papers left by Ferguson, Yarborough discovered the medical records Plaintiff had provided Ferguson regarding his disabilities. Yarborough returned the documents to Plaintiff, who still at that time had not made any request for reasonable accommodation at this time.
The year 2010 was a pivotal year for Plaintiff and his experiences at the Durham VAMC. In addition to Yarborough taking on the role of Chief of HR in 2010, Christina Leach ("Leach") replaced Wright as Plaintiff's direct supervisor around April of 2010. In May 2010, Leach met with Plaintiff to review the performance standards applicable to his position as part of his mid-year review. The work performance of Durham VAMC employees is evaluated according to particular "elements" and corresponding "performance standards." The Department of Veterans Affairs defines a performance element "as a component of a position that is sufficiently important to warrant written appraisal." (Ex. E1A to Leach Decl. [Doc. #30-2], at 1.) A position typically has four or five such elements, some of which may be designated "critical." In turn, written performance standards accompany each element. The performance standards define "the fully successful level of achievement" for the corresponding performance element. (
Between Plaintiff's May 2010, mid-year progress review and August 2010, Plaintiff's performance slipped. Leach observed that Plaintiff's performance fell below the applicable performance standards for his position. On August 9, 2010, Leach notified Plaintiff of his unsatisfactory performance regarding the critical elements of Customer Service, Recruitment, and Technical Advice and Assistance and placed him on a Performance Improvement Plan ("PIP") to address these shortcomings. Leach provided Plaintiff with a memorandum articulating the specific areas in which his performance was unsatisfactory with particular examples of why his performance was deemed unacceptable. The memorandum also explained that Leach would work with Plaintiff for the next 90 days to improve his performance. Plaintiff was given until November 6, 2010, to attain acceptable performance levels.
In this August 9, 2010, memorandum, Leach specifically invited Plaintiff to share with her any personal or medical issues that were affecting his work performance. Specifically, she stated that "[i]f you have any problems of a personal or medical nature which you believe are impinging on your ability to perform successfully, I urge you to bring this information to my attention, as well, so that appropriate assistance may be considered." (Ex. E3 to Leach Decl. [Doc. #30-5], at 4.) The memorandum also cautioned that "in the event you do not demonstrate acceptable performance during this opportunity period or, upon attaining acceptable performance, fail to sustain successful performance for a one-year period, action to demote or separate you may result without benefit of additional opportunity to improve." (
During the time period of Plaintiff's PIP, Leach met with Plaintiff weekly to "discuss his completed work, work in progress, and to prioritize assignments that he had." (
Hilda Cobb ("Cobb"), one of Plaintiff's HR Specialist coworkers, left the Durham VAMC in January 2011, and Plaintiff was assigned a portion of her workload. The record indicates that to some degree, all HR Specialists were taking on additional work during this time due to fewer Human Resources Assistants, budget difficulties, and greater automation in certain aspects of the HR Specialist position. Also in January of 2011, Jerry Freeman ("Freeman") became Chief of HR. Freeman reported that "[f]rom January — April 2011, I was receiving complaints from Service Chiefs and Assistant Chiefs related to the service being provided by [Plaintiff]." (Freeman Decl. [Doc. #29-17], at ¶ 13.) Leach likewise observed an influx of a variety of complaints regarding Plaintiff's performance during this time period, noting that the "number of complaints concerning Mr. Lewis' performance exceeded the total number received for all of the HR Staffing Specialists combined." (Leach Decl. [Doc. #30-1], at ¶ 10.)
On April 1, 2011, the Durham VAMC switched to a new automated recruitment system for its recruitment needs. The new system, USA Staffing, was intended to streamline the recruitment processes. Human Resources staff was trained on the new program, but the Durham VAMC experienced difficulties in transitioning to this new program. Plaintiff struggled with implementation of USA Staffing more so than other employees, and as a result, other Durham VAMC employees posted job announcements for Plaintiff on the new system. Freeman also assigned another employee to "sit with [Plaintiff] for an afternoon in mid-April to walk him through an announcement process." (Freeman Decl. [Doc. #29-17], at ¶ 13.) Defendant asserts that both Leach and Freeman met with Plaintiff between January and May 2011, alerted him to the complaints being filed regarding his service, and discussed Plaintiff's performance standards with him. Leach stated she "would work with him on prioritizing assignments, assisted him in locating reference materials so that he could provide accurate Human Resources advice and information to customers, and I often sat with him when he needed additional assistance." (Leach Decl. [Doc. #30-1], at ¶ 10.) In contrast, Plaintiff stated that he received no oral or written warnings during this time.
On May 24, 2011, Plaintiff for the first time filed a formal request for reasonable accommodation. In his request, Plaintiff stated that he had struggled in his position since October 2003, that he had been "hospitalize[d] twice due to the stress of the position," that he had seen multiple doctors, and that he was "expected to perform the duties of three employees," meaning his own job, his former assistant Tinch's responsibilities, and part of Cobb's work . (Ex. D6 to Freeman Decl. [Doc. 29-24], at 1.) Plaintiff stated he was applying for accommodations due to the stress associated with his job. He further stated that the stress prevented him from being able to perform at the levels expected of him. Plaintiff's request for accommodation stated that he had "been screamed, cursed at, and made to feel stupid because I was unable to comprehend at the same level as everyone else." (
Plaintiff, however, did submit his 2008 medical records regarding testing and education with his request for reasonable accommodation. Odessa Wright, Plaintiff's former supervisor, was the Equal Employment Opportunity Manager at the Durham VAMC in 2011. After reviewing Plaintiff's request, Wright informed Plaintiff that he needed to obtain more medical documentation.
Meanwhile, less than two weeks after filing his Request for Reasonable Accommodation, Plaintiff contacted the Office for Resolution Management for Equal Employment Opportunity ("EEO") counseling and lodged an informal complaint. Plaintiff remained in contact with Jennifer Magee ("Magee"), the EEO counselor assigned to his case, and at some point in late June 2011, Magee notified the Durham VAMC
On August 3, 2011, Plaintiff was notified by letter from Ralph T. Gigliotti, Director of the Durham VAMC ("Gigliotti"), that a decision was made to remove Plaintiff from his position effective August 12, 2011. The letter listed the 10 Charges from the Proposed Removal letter as reasons supporting the decision to remove Plaintiff. The removal letter also noted that Plaintiff "did not provide an oral or written response" to the earlier proposal of removal as was suggested. (Ex. D22 to Freeman Decl. [Doc. #29-40], at 1.) Subsequent to Gigliotti's letter, Plaintiff submitted a letter to Gigliotti and requested to meet with him about the removal decision. This meeting between Plaintiff and Gigliotti took place on August 25, 2011. On August 29, 2011, Gigliotti sent Plaintiff a letter upholding the initial removal decision. In the letter, Gigliotti also acknowledged that he had reviewed "additional information [Plaintiff] provided with reference to the Proposed Removal dated June 24, 2011 and the Removal Decision dated August 3, 2011." (Ex. D25 to Freeman Decl. [Doc. #29-43].)
Plaintiff thereafter filed a formal Equal Employment Opportunity Commission ("EEOC") complaint with the Merit Systems Protection Board ("MSPB") on September 12, 2011, asserting his claims of disability discrimination. On March 31, 2012, the MSPB affirmed the Durham VAMC's removal action against Plaintiff.
Pursuant to Rule 56 of the Federal Rules of Civil Procedure, a court shall grant summary judgment when there exists no genuine issue of material fact and the moving party is entitled to judgment as a matter of law. Fed. R. Civ. P. 56(a);
When making a summary judgment determination, the court must view the evidence and all justifiable inferences from the evidence in the light most favorable to the non-moving party.
Plaintiff's Amended Complaint asserted two main claims. First, Plaintiff contended that Defendant discriminated against him on account of his disability by refusing to provide him with reasonable accommodations. Second, Plaintiff claimed that Defendant retaliated against him based upon his filing of an EEOC complaint by terminating his employment. Both parties argue that summary judgment is proper because no genuine issue of material fact remains as to the assertions made by either party. However, in response to Plaintiff's motion, Defendant raises procedural arguments regarding Plaintiff's motion to the extent that it fails to comply with this Court's Local Rules. The Court begins by considering Defendant's procedural arguments before turning to the merits of Plaintiff's claims.
Defendant contends that the Court should not consider Plaintiff's Motion for Summary Judgment because of Plaintiff's noncompliance with the Local Rules in three main respects. As a preliminary matter, the Court notes that the pro se status of Plaintiff creates some tension in stringently applying the Local Rules.
As highlighted by Defendant, Local Rule 56.1 requires parties to provide notice of intent to file a dispositive motion—including a motion for summary judgment—"within 14 days following the close of the discovery period," and in turn, the motion itself and any supporting memoranda "must be filed and served within 30 days following the close of the discovery period." LR 56.1(a)-(b). A party responding to a motion for summary judgment must file its response to the motion within 30 days after service of the motion. LR 56.1(d); LR 7.3(f). In the present matter, discovery closed on March 15, 2014. Thus, Plaintiff's filing of his Summary Judgment Motion on May 19, 2014, was untimely as being filed more than 30 days after the close of discovery.
A court may, however, in its discretion, consider an untimely summary judgment motion.
Insomuch as the issues raised by Plaintiff's Motion for Summary Judgment are largely the same as those raised by Defendant's Motion for Summary Judgment, this Court has determined that consideration of Plaintiff's Motion for Summary Judgment will not cause delay to the proceedings.
Defendant further asserts that the Court should not consider Plaintiff's brief because it is ten-pages over the page limit proscribed by the Local Rules. Local Rule 56.1 expressly incorporates the page limitation requirements of Local Rule 7.3(d), so that principal briefs on a summary judgment motion may not exceed 20 pages and reply briefs may not exceed 10 pages. The Court observes that to the extent Defendant was able to and did respond to Plaintiff's untimely, over-length brief, Defendant does not appear to have been, nor does Defendant argue that, it was prejudiced by Plaintiff's noncompliance with the Local Rules. The Court further recognizes Plaintiff's pro se status, and the purpose of the Local Rules to "foster civility in the practice of law before this Court, and to promote the just and prompt determination of all proceedings." LR 1.1;
Defendant's final contention regarding Plaintiff's noncompliance with the Local Rules is that Plaintiff failed to attach documents referenced in his brief, in contravention of LR 7.3(e)'s mandate that "[w]hen allegations of facts not appearing of record are relied upon to support a motion, affidavits, parts of depositions, and other pertinent documents then available shall accompany the motion." L.R. 7.3(e). As is necessary in considering motions for summary judgment, the Court will only consider those facts in the record which are supported by admissible evidence. Thus, to the extent Plaintiff cited material not in the record, the Court will not consider corresponding statements to be supported by fact unless supported by other evidence which is in the record.
Although the Court will consider the portions of Plaintiff's untimely, over-length brief which are supported by facts of record, the Court stresses the importance of compliance with the Local Rules and admonishes Plaintiff to review the rules and carefully adhere to them in any future dealings he might have with the Middle District of North Carolina. Thus determining that the equities of the present matter favor consideration of Plaintiff's Motion for Summary Judgment as discussed above, the Court next turns to the merits of the parties' respective motions.
Plaintiff's Amended Complaint generally alleged that Defendant discriminated against Plaintiff on account of his disability. Plaintiff specifically contended that the Durham VAMC discriminated against him by denying his request for reasonable accommodation. While Plaintiff asserts he has established such a prima facie discrimination claim, Defendant contends that the undisputed facts demonstrate that Plaintiff has not met this burden and Defendant is accordingly entitled to judgment as a matter of law.
The Rehabilitation Act prohibits discrimination by "any Executive agency" on the basis of disability. 29 U.S.C. § 794(a). The Rehabilitation Act expressly incorporates the definitions and standards utilized by the ADA in assessing a claim for disability discrimination.
Defendant primarily argues that Plaintiff's disability discrimination claim must fail because Plaintiff cannot show that he was a qualified individual who could perform the essential functions of his position. If Defendant is correct and Plaintiff has not met his burden of proof on this element, then the Court need not consider the remaining elements for a prima facie case of disability discrimination. Thus, in analyzing Plaintiff's disability discrimination claim, the Court turns first to whether or not a genuine issue of material fact exists regarding Plaintiff's potential status as a qualified individual within the meaning of the Rehabilitation Act, and in turn, whether either party is entitled to judgment as a matter of law on this matter.
To be a qualified individual with a disability, an individual must "satisf[y] the requisite skill, experience, education, and other job-related requirements of the employment position such individual holds . . . and, with or without reasonable accommodation, can perform the essential functions of such position." 29 C.F.R. § 1630.2(m);
Under the Rehabilitation Act, "[a]n otherwise qualified person is one who is able to meet all of a program's requirements in spite of his handicap."
29 C.F.R. § 1630.2(n)(2). The regulations also enumerate a nonexhaustive list of kinds of evidence which may indicate whether a function is essential:
In the present matter, Defendant highlights the Durham VAMC's "performance elements" and corresponding "performance standards" for Plaintiff's HR Specialist position as evidence of the essential functions of the position. According to the Department of Veterans Affairs, "[a]n element is defined as a component of a position that is sufficiently important to warrant written appraisal." (Ex. E1A to Leach Decl. [Doc. #30-2], at 1.) Thus, elements represent key responsibilities associated with a particular position. In turn, each element is further defined by performance standards which set out specific requirements that an employee must meet in order to be performing successfully in his position. Several of the standards for the HR Specialist position mandate particular response or completion times for certain tasks, such as responding to an e-mail within 24 hours, or initiating recruitment within 5 business days of authorization for the position.
The undisputed facts establish that the essential functions of the HR Specialist Position include the three elements of Customer Service, Recruitment, and Technical Advice and Assistance. Plaintiff does not appear to dispute that the elements and performance standards describe essential functions of the HR Specialist Position. Plaintiff was well-aware of these standards, which were presented in performance review documents signed by Plaintiff in May and December of 2010. Moreover, Plaintiff was reminded of the performance standards for the elements of Customer Service, Recruitment, and Technical Advice and Assistance when he was placed on the PIP on August 9, 2010.
As reviewed above, the undisputed facts establish Plaintiff's poor performance regarding these three elements in early 2011, and the record provides multiple specific instances where Plaintiff's performance fell below his employer's standards.
The Court finds that there is no genuine dispute of fact as to Plaintiff's documented unsatisfactory performance in early 2011. In fact, Plaintiff's inability to meet several performance standards for his position in early 2011 demonstrates that Plaintiff could not "perform the essential functions . . . of the position." 42 U.S.C. § 12111(8). Thus, Plaintiff was not otherwise qualified for the HR Specialist Position absent an accommodation. Accordingly, the Court next considers whether Plaintiff could be qualified by being provided a reasonable accommodation.
Because the Court has determined that Plaintiff was not able to fulfill the essential functions of the HR Specialist position without accommodation, he must show that reasonable accommodations would have enabled him to perform the essential functions in order to be a qualified individual for purposes of the Rehabilitation Act. "Even if a person is unable to perform the essential functions of the job in question, `a court must nevertheless determine whether the person could do the job with reasonable accommodation.'"
The ADA defines the term "reasonable accommodation" as including, in relevant part, "job restructuring, part-time or modified work schedules, reassignment to a vacant position, acquisition or modification of equipment or devices, appropriate adjustment or modifications of examinations, training materials or policies, the provision of qualified readers or interpreters, and other similar accommodations for individuals with disabilities." 42 U.S.C. § 12111(9). The corresponding regulations provide a similar nonexhaustive list of possible reasonable accommodations.
To survive a defendant's motion for summary judgment, a plaintiff must establish that an accommodation is facially reasonable, in that the accommodation is reasonable "ordinarily or in the run of cases."
In the present matter, Plaintiff made only broad, unspecific requests for accommodation. Plaintiff did not elaborate beyond his generic requests for (1) "Change Performance Standards," (2) "Modify Workload," and (3) "Assistant." (Ex. D6 to Freeman Decl. [Doc. #29-24], at 2.) In his arguments on the present motions, Plaintiff contends that his testimony at the MSPB hearing clarified his requested accommodations, particularly the change in performance standards, as boiling down to Plaintiff "really requesting that they . . . give me an assistant and also assist with the workload because I had more work than I thought I could manage," and more time to complete his work. (Pl.'s Summ. J. Mem. [Doc. #34], at 16; MSPB Hr'g Tr. [Doc. #36], at 21.) Even with this clarification, Plaintiff's requested accommodations remain generic and without sufficient explanation to indicate that they are facially reasonable. The broad nature of Plaintiff's requests makes it more difficult for Plaintiff to show that such requests are reasonable "ordinarily or in the run of cases."
Indeed, to the extent Plaintiff was effectively requesting a change in his performance standards or reduced stress from his job demands, courts have routinely held that such a change is not a reasonable accommodation.
Similarly, with regards to his request for an accommodation in the form of an assistant, presumably to perform his work, case law establishes that employers are not required to hire another employee in order to accommodate a disabled employee.
Finally, Plaintiff has not established that his ambiguous request to modify his workload was facially reasonable. As identified above, the ADA and the statute's implementing regulations include modifications to an employee's work position as a possible reasonable accommodation.
Instead of pointing to evidence indicating how modifying his workload might be reasonable, Plaintiff asserts that Defendant was obligated to discuss with Plaintiff what his requests actually meant. While it is true that the employer should engage in an interactive process with the employee requesting a reasonable accommodation, "a plaintiff must show that a reasonable accommodation existed before a court may find that an employer's purported failure to engage in an interactive process was unlawful."
In sum, Defendant could not change Plaintiff's performance standards, provide him with an assistant, or modify his workload without altering the fundamental functions of the HR Specialist Position. To do so would also compromise the efficient operation of the Durham VAMC.
Plaintiff contends that his employment was terminated in retaliation for filing an EEOC Complaint.
In the present action, Plaintiff has not met his ultimate burden of showing that he engaged in any protected activity which could be considered a but-for cause for the eventual termination of his employment. Defendant responds to Plaintiff's claim by asserting that Plaintiff's termination was due to Plaintiff's poor performance record, beginning with his late-2010 PIP and continuing in early 2011. As discussed above, Defendant has provided ample evidence of Plaintiff's unsatisfactory performance in the realms of Customer Service, Technical Advice and Support, and Recruitment. Notably, these documented instances of poor performance occurred prior to Plaintiff's request for reasonable accommodation and prior to his initial contact with the EEOC.
Plaintiff nevertheless relies on what he contends is a "strong temporal connection" between his contact with the EEOC and his Proposed Removal. (Pl.'s Summ. J. Mem. [Doc. #34], at 27.) Plaintiff contends that this alleged temporal connection is sufficient to satisfy the necessary causation element. However, "Plaintiff cannot rely on temporal proximity alone to establish pretext."
Defendant, on the other hand, has identified and offered supporting evidence for a legitimate, non-retaliatory reason for Plaintiff's removal, namely, Plaintiff's documented inability to satisfactorily fulfill essential functions of his position. Even in viewing the evidence in the light most favorable to Plaintiff, the undisputed facts do not establish that Defendant's proffered reason is mere pretext. Because Plaintiff has not shown that he would not have been removed from his HR Specialist position but for his actions requesting reasonable accommodation and contacting the EEO counselor, Defendant is entitled to judgment as a matter of law on Plaintiff's retaliation claim.
For the reasons stated above, Defendant is entitled to judgment as a matter of law on all of Plaintiff's claims. Accordingly, the Court will grant Defendant's Motion for Summary Judgment [Doc. #28] and deny Plaintiff's Motion for Summary Judgment [Doc. #33].
IT IS THEREFORE ORDERED that Defendant's Motion for Summary Judgment is hereby GRANTED, and Plaintiff's Motion for Summary Judgment is hereby DENIED. To the extent Plaintiff may have intended to bring a disability discrimination claim based on his termination, Defendant's Motion for Summary Judgment is GRANTED as to such a claim, and Plaintiff's Motion for Summary Judgment is DENIED as to such a claim. IT IS FURTHER ORDERED that to the extent Plaintiff intended to assert claims specifically under the ADA such claims are hereby DISMISSED. A Judgment consistent with this Memorandum Opinion and Order will be filed contemporaneously herewith.