PER CURIAM.
Plaintiff Joseph A. Marini, a former Chief of the Camden Fire Department, filed suit against defendant City of Camden (the City), asserting he was entitled to a payout for unused benefits that was more than $200,000 greater than the amount he received upon his retirement in 2009. The areas of contention are the calculation of plaintiff's severance pay,
Against the background of extraordinary legislative effort directed explicitly at Camden's disastrous economic situation, the persuasive capacity of arguments that these issues should be governed by promises or prior policy, unsupported by any statute, ordinance, contractual agreement, or arbitration award, is nil. For the reasons that follow, we reverse.
The facts regarding Marini's employment must be viewed within the context of the City's financial circumstances, the extraordinary actions taken by the Legislature to attempt to remediate that distress, and the City's uneven success in implementing reform.
Marini worked under a collective bargaining agreement (CBA) during his years in the department until 2000. At the end of 1999, before assuming duties as acting chief of the department, Marini met with Preston Taylor, who was then the City's business administrator. Marini testified Taylor told him that "with the exception of salary and wage, [he] should expect to receive all the benefits and entitlements accorded to the chief before" him. Marini relies heavily upon this representation to support his claim for benefits.
However, Marini's advancement to acting chief and, later, chief came at a time when the City's acute financial distress was commanding the attention of commentators,
In September 2000, the LFB adopted a resolution that directed a new business administrator for the City, specifically Norton Bonaparte, be appointed pursuant to
The City defied the LFB's resolution and took action to appoint someone else as business administrator. Ulrich H. Steinberg, Jr., Director of the Division of Local Government Services (DLGS Director), then issued an order, which noted that the appointment of Bonaparte "was the only appointment authorized under the Board's resolution," terminated the status of the person appointed by the City, and appointed Bonaparte. The City appealed from that order, arguing the Supervision Act did not authorize the State to appoint a business administrator for a municipality.
In
We noted further, "[R]emedial measures deemed essential by the LFB cannot be frustrated or overborne by the governing body of an ailing municipality."
It was pursuant to this authority, expressly provided under the Supervision Act, that DLGS Director Steinberg wrote a letter to Bonaparte, dated April 27, 2001, stating in part,
It is undisputed that Marini was appointed Fire Chief pursuant to this letter. In fact, Marini testified that the DLGS Director's advance approval was required for his permanent appointment. He had no separate contract setting forth the terms of his employment and, as Chief, was no longer subject to the terms of the CBAs that governed the employment of rank-and-file firefighters and superior officers.
Marini testified that prior to the State takeover in 2000 and while he served as acting Chief, he worked four ten-hour days. The "five and two" work schedule set forth in the DLGS Director's letter reflected a different work schedule consisting of an eight-hour workday for five days with two days off. Marini's timesheets for the period from December 27, 2004 through November 30, 2009, which he approved as Department Head, show that he worked a "five and two" schedule.
Marini maintained that, despite the work schedule in the DLGS Director's letter that authorized his appointment and set forth its terms, his severance was properly calculated in 2009 based on a ten-hour workday, as it would have been prior to the State takeover, rather than the "five and two" schedule. According to Marini's estimate, if severance was calculated based on a ten-hour day, he was entitled to a payout of $442,900.61 at retirement. In contrast, severance based on an eight-hour day resulted in a severance payout of $235,348.03.
Marini recognized that, as a result of the reorganization and the change in work schedules, there had been a question about how severance would be calculated and sought clarification from Juliette M. Smith, the personnel officer for the City. She responded by memorandum dated January 31, 2002, which stated in part,
Marini testified that the business administrator had authorized Smith to make this representation. No evidence was presented to corroborate this hearsay statement.
Camden's continued financial distress and lack of progress prompted further legislative action. In 2002, the Legislature enacted the Municipal Rehabilitation and Economic Recovery Act (MRERA),
Pursuant to the MRERA, the Governor appointed a "chief operating officer" (COO) for Camden for a "rehabilitation term" to reorganize municipal governance and finances in conjunction with the mayor and the municipality's governing body.
The MRERA further granted the COO "the power to perform all acts and do all things consistent with law necessary for the proper conduct, maintenance,
Marini's salary as Chief was fixed by ordinance.
The relevant ordinance passed in 2005 contained the same language. Camden, N.J., Ordinance MC-4113, § 2 (2005).
Marini agrees that he is not entitled to overtime.
There is no ordinance, contract, or arbitration award that affords Marini comp time.
Marini testified that in 1990, as part of labor negotiations with fire department management employees, the City established a policy of granting comp time to exempt employees. He produced a draft of a City of Camden Personnel Handbook, dated October 10, 1990, to support this argument. No finalized version of the Personnel Handbook was introduced in evidence. In addition, Marini testified that the policy of granting overtime was established in a Memorandum of Understanding (MOU) between the City and fire management. This document was also never produced.
Christine Tucker, who assumed the position of business administrator for the City in April 2003, prepared a memorandum dated January 30, 2004, in response to a request for clarification of benefits from Department Directors and Assistant Department Directors. The memorandum stated that pursuant to the relevant ordinance, as of July 1, 2003, "the Business Administrator ... [and] Department Directors ... receive the same health benefits, sick and vacation time as the classified service.... These positions are not entitled to overtime. Nor are these positions entitled to `comp time.'"
However, the City's actions over the course of Marini's employment conflict with its stated position that he was not entitled to comp time. Each year, the City conducted an audit of leave time. The statements Marini received for the years 2003 through 2008 show he was granted twenty comp days per year and reflect the accrual of comp time as well as other leave time.
In 2009, the business administrator advised Marini that the COO had issued a directive, halting the use of comp time by all City employees pending further review. Marini wrote to the COO, retired Judge Theodore Z. Davis, requesting his authorization to continue comp time beyond calendar year 2008. Noting that the annual duty schedule for the Fire Chief and Deputy Fire Chiefs required on-call duty after normal business hours, Marini stated,
As Marini acknowledged in his letter to the COO, the 1991 MOU could not be located for production during the State audit, and it was not produced at trial.
By memorandum dated March 4, 2009, the COO responded unequivocally, "Management is not entitled to compensatory time[.]" He stated his position as follows:
The COO followed this memorandum with Executive Order No. 5, dated March 20, 2009, which was directed to all City employees. The COO noted there had been cases of "extraordinary" discrepancies in the accrual records, "such as accruals of more leave than can legally be carried over."
Marini agreed that the City had the prerogative to audit comp days and make adjustments to enforce standards. Moreover, Marini conceded that the business administrator had the authority, even before the Executive Order, to abrogate accumulated comp days. He noted that, one year, the business administrator had abrogated forty comp days as an "excessive" accumulation.
The City began docking employees for the use of allegedly unauthorized vacation and holiday time, retroactively divesting earned vacation time from employees. As a result of the audit, the City retroactively abrogated over 200 of Marini's earned vacation days.
Marini retired at the end of 2009. He forwarded a copy of Smith's January 31, 2002 memorandum to the City bureau personnel for calculation of his severance. It must be noted that Smith's January 2002 memorandum was written before the MRERA, the appointment of the COO, the reorganization of the department, the COO's directive, and Marini's own timesheets that reported he worked a "five and two" schedule. However, apparently relying upon the Smith memorandum, the City Treasurer calculated Marini's severance based on a ten-hour workday.
Marini subsequently received an amended severance statement that revised the severance calculation to be based on an eight-hour schedule. He wrote to Tucker by letter dated January 15, 2010, asserting that the eight-hour calculation was erroneous. Referring to the reorganization under State supervision in 2002, he stated that in "negotiations for reorganization, fire management and State representatives agreed upon ... a continuing maintenance of severance calculation at ten hours for management personnel." He enclosed a copy of Smith's memorandum as support.
Tucker responded by letter dated January 26, 2010. Noting Marini's reliance upon a memo from "a former Personnel Officer... which you suggest requires the calculation of severance based on a ten (10) hour day," Tucker dismissed the memo as authority for such a calculation and cited the letter from the DLGS Director that authorized Marini's appointment as Fire Chief:
By letter dated August 16, 2010, Marini wrote to Tucker, again disputing the amended statement of severance. He stated that, as a result of the City's annual audit for 2009, "the City divested 173.5 earned vacation days in retroactive abrogation for nine (9) years of appropriated COMP days from an accrued balance of 300 vacation days. Notwithstanding such rescission, a balance of 29 accrued vacation days remain unaccounted [for] in the amended severance." Noting that former Fire and Police Chiefs and deputy chiefs had been "fully compensated upon retirement for all accrued vacation time," he said, "In essential fairness I would certainly expect to be treated no differently."
By letter dated August 17, 2010, Tucker denied Marini's request for an adjustment of his severance payout, stating,
At retirement, the City paid Marini for 97.5 of the 300 vacation days he had accrued. The City also divested him of the 3.5 remaining comp days he earned after taking off vacation days. As a result of the retroactive abrogation of Marini's earned vacation days and the City's calculation of his severance based on eight-hour days, his severance was reduced by $207,552.58.
Marini filed this action against the City, alleging breach of contract, breach of implied covenant of good faith and fair dealing, violation of the New Jersey Wage Payment Law,
Following a bench trial, the trial judge found in favor of Marini and entered judgment against the City in the amount of $207,552.85. Citing the oral assurance Marini received from Taylor before he assumed the duties of acting Chief and the Smith memorandum, the trial judge found the City was obligated to calculate Marini's severance based on a ten-hour workday. He discounted the letter from the DLGS Director as requiring a different result, stating it did not specify how severance should be calculated. The trial judge also found that there was an implied contract for the award of comp time based on Taylor's promise, prior practice, the fact that twenty days were awarded to Marini each year, and the fact that he was given permission to carry over days. Finally, the trial judge ruled that the COO's Executive Order could not justify the retroactive reduction of Marini's vacation time because the COO lacked the authority to do so.
In this appeal, the City argues that the terms of Marini's employment were set by legislative authority and not subject to any implied contract. As a result, the City states, the eight-hour workday established by the DLGS Director when Marini was appointed Chief governs the calculation of his severance. The City argues further that Marini is not entitled to comp time based upon an implied contract theory and that it was entitled to reduce his accumulated vacation time by the number of comp days he took in lieu of vacation time.
The judge's decision here includes both factual findings and legal conclusions, which present different standards of review. The scope of our review of a judge's factual findings in a non-jury trial is "exceedingly narrow."
Ordinarily, the question of "[w]hether the parties acted in a manner sufficient to create implied contractual terms is a question of fact."
Public employment therefore differs from private employment, which is based on a contractual relationship. "[T]he relationship between ... public officials and the agencies appointing them[] `is not ipso facto contractual in character,' but is instead controlled by the statutes pursuant to which the public official has been appointed."
In his concurring opinion in
It is undisputed that the DLGS Director's letter authorized Marini's appointment as Chief and established his work schedule as "five and two" eight-hour days. Marini's timesheets for the years prior to his retirement, which he approved, reflect that he worked a "five and two" schedule as established in the DLGS Director's letter.
Marini acknowledged that this was a change from the weekly schedule of four ten-hour workdays that existed prior to the State's assuming supervision over the City. Understanding that this change impacted the calculation of his severance at retirement, he sought clarification of that from the personnel officer, who assured him that severance would continue to be calculated on a ten-hour day basis.
The only legal authority for defining Marini's work schedule and, consequently, the basis for calculating his severance, was that contained in the DLGS Director's letter. That condition of employment was established by the Director pursuant to legislative mandate and could not be trumped by representations from Taylor or Smith, who lacked such authority.
The initial severance statement that calculated severance based on a ten-hour workday was clearly an error and, we note, followed Marini's submission of Smith's memorandum which, he contended, confirmed the ten-hour workday as the basis for calculating severance. This error was corrected by the City in a revised statement that conformed the severance calculation to what was legally authorized.
Although there is more support for Marini's claimed entitlement to comp time, that argument fails as well.
As we have noted, there is no statute, ordinance, or contract that provides him with this benefit. Marini's reliance upon a draft of a personnel handbook to establish his right to comp time is misplaced. Marini's compensation had to be established by ordinance, and any benefit not explicitly included in such an ordinance had to be authorized by statute or contract.
Marini's testimony regarding a Memorandum of Understanding (MOU) reached in the early 1990s is also unpersuasive. In the first instance, the MOU was never produced, either for the COO or for trial. Any probative value it might have is substantially undermined by the fact the MOU predated the "extraordinary measures" taken by the State to right Camden's financial ship, a circumstance which itself has great weight in assessing the City's right to take remedial action.
In
As Marini correctly points out, the City's actions in awarding comp time and allowing him to carry over time, reflect a policy consistent with his position. These actions are not dispositive of the issue, however. The awarding of comp time, unsupported by any ordinance, statute or CBA, was not authorized by law. The persons who either promised or authorized comp time lacked the authority to bind the City to such an obligation.
Finally, we turn to the City's reduction of Marini's vacation days based upon his use of comp time. The COO was given broad powers by the Legislature.
Marini acknowledged that the City had the power to adjust his comp time and to correct errors, even before the Supervision Act and MRERA went into effect. The audit conducted at the COO's directive and the corrective actions undertaken as a result plainly fall within the scope of the authority the Legislature delegated to him. Without the power to order revisions to comply with statutes, ordinances, and CBAs, the COO would be limited to the merely investigative task of identifying areas of fiscal mischief without the ability to rectify them. The Legislature clearly intended otherwise.
Reversed.