ROBIN J. CAUTHRON, District Judge.
Now before the Court is Defendant Cedar Creek, LLC's Motion for Summary Judgment (Dkt. No. 24). Plaintiff has responded and the Motion is now at issue.
Defendant employed Plaintiff as a human resources assistant when she suffered a panic attack at work on January 29, 2014. Plaintiff's supervisor, Michelle Lewis, witnessed the attack. Plaintiff's attacks were generally triggered by anxiety caused by driving, especially in unfavorable weather conditions.
On February 7, 2014, Plaintiff emailed Lewis and requested to work the 9:00-6:00 shift to avoid traffic and asked to work remotely from home. The same day Lewis responded via email that she would consider the flex schedule request and explained working remotely was not an option as Plaintiff needed to report to the office location. Although Plaintiff had worked from home before, remote access equipment was for occasional use only. Lewis's affidavit explains, and Plaintiff does not object, this restriction was because human resource personnel must be physically present to access confidential personnel files and be accessible to Cedar Creek employees to address human resource issues.
Defendant states Plaintiff worked a flex schedule following the February 7 email, which Plaintiff does not materially dispute. On April 30, 2014, Plaintiff submitted a Family Medical Leave Request for Leave Form to Defendant, requesting intermittent Family and Medical Leave Act ("FMLA") leave beginning the same day. Defendant notified Plaintiff of its approval of her request for intermittent FMLA leave on May 2. On May 9, Plaintiff submitted an ADA Request for Reasonable Accommodation Form where she requested six accommodations: 1) work remotely from home; 2) allow a flexible work schedule for counseling and medication management; 3) allow flexible start and end times of the work day; 4) allow communication during work hours to receive support from doctor, family members, or others during times of anxiety; 5) allow breaks during the work shift when anxiety is starting to manifest; and 6) allow time to document the anxiety.
On June 20, 2014, Defendant responded to Plaintiff's ADA Request for Reasonable Accommodation Form. The response stated Plaintiff would not be allowed to work from her residence because Plaintiff's "job functions require [her] daily presence at the Company." (Cedar Creek Letter, Dkt. No. 24-15, p. 2.) Plaintiff was allowed a flexible work schedule "to avoid driving in high traffic and poor weather conditions" and Plaintiff could place calls for support during the work day and it would "be accounted for as intermittent FMLA leave." Plaintiff was instructed to "feel free to take breaks or employ other stress management techniques during the work day" and to close the door of her office if she needed "privacy to place a call or take a stress management break." (Cedar Creek Letter, Dkt. No. 24-15, p. 2.) Defendant states, and Plaintiff does not object, that Plaintiff had been allowed these accommodations since February. Plaintiff and two supervisors met to discuss the accommodations and Plaintiff indicated she thought they were adequate.
Defendant describes a number of performance issues that took place in mid-2014 which were unrelated to Plaintiff's medical conditions. The issues include one circumstance of Plaintiff disregarding instructions given to her by Lewis, resulting in a written warning on April 29, 2014. Defendant describes three other incidents where Plaintiff made financial mistakes and one instance involving an incorrect wage garnishment with a court. Plaintiff does not deny the performance issues took place, but does deny they were serious infractions since no supervisor took disciplinary action at the time.
In May 2014, Defendant created a new position within the human resources department and hired an additional employee. Defendant created the position due to company growth and while Plaintiff's job title and compensation did not change, she was given some new responsibilities and some prior responsibilities were allocated to the new employee. Plaintiff and the new employee were cross-trained on each other's duties.
In August 2014, the human resource department, now composed of three employees, moved from private offices to one large workspace. Defendant states, and Plaintiff does not dispute, it relocated the department due to growth and reorganization of the company's corporate headquarters. Plaintiff complains this was an unreasonable unilateral revocation of her accommodations allowing her to have a private space to make calls and perform stress management techniques throughout the day. Defendant offered new private space accommodations in the conference room, gym, restroom, or Plaintiff's vehicle. Following another performance issue where Plaintiff unilaterally reassigned her tasks to the new human resource employee, Lewis made the decision to terminate Plaintiff's employment effective September 15, 2014.
The standard for summary judgment is well established. Summary judgment may only be granted if the evidence of record shows "there is no genuine dispute as to any material fact and the movant is entitled to judgment as a matter of law." Fed. R. Civ. P. 56(a). The movant bears the initial burden of demonstrating the absence of material fact requiring judgment as a matter of law.
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(2) she is qualified to perform the essential functions of the job, with or without accommodation; and (3) the employer terminated her employment under circumstances which give rise to an inference that the termination was based on her disability."
Plaintiff argues the causal connection between her termination and the disability consists of Lewis's actions after she witnessed Plaintiff's anxiety attack. Plaintiff states Lewis asked about her mental health progress and voiced her opinion that she missed the healthy version of Plaintiff. Plaintiff admits the performance issues giving rise to the termination occurred and merely argues they must not have been significant because she was not disciplined. This may be enough to make out a prima facie claim and the Court will continue with the analysis.
Defendant has offered a legitimate, non-discriminatory reason for the adverse employment action. The deciding factor leading to Plaintiff's termination, which Plaintiff does not factually dispute, was her unilateral reassignment of payroll duties to another human resource employee. Previous issues included Plaintiff disregarding chain-ofcommand instructions, setting up car payments as car allowances, sending child support garnishments to the wrong court, setting up a loan deduction instead of loan repayment, and reassigning personnel branch contacts without the required approval. These reasons satisfy Defendant's burden.
The final step shifts the burden back to Plaintiff who must show there is at least a genuine issue of material fact as to whether the employer's proffered legitimate reason is genuine or pretextual. "Pretext can be shown by such weaknesses, implausibilities, inconsistencies, incoherencies, or contradictions in the employer's proffered legitimate reasons for its action that a reasonable factfinder could rationally find them unworthy of credence and hence infer that the employer did not act for the asserted non-discriminatory reasons."
Plaintiff argues the inference must weigh in her favor because her actions that caused Defendant embarrassment did not warrant disciplinary action and "suddenly" after Plaintiff sought ADA and FMLA relief she became a "problem employee." However, "mere conjecture that their employer's explanation is a pretext for intentional discrimination is an insufficient basis for denial of summary judgment."
Employers have a duty to make reasonable accommodations to otherwise qualified employees with known physical or mental limitations.
For a failure to accommodate claim, Plaintiff must show: "(1) she is disabled; (2) she is `otherwise qualified'; and (3) she requested a plausibly reasonable accommodation."
42 U.S.C. § 12111(9)(A)-(B).
Defendant does not dispute the first two requirements and argues only one of the requested accommodations was unreasonable: working from home. A request to be relieved from an essential job function is not a reasonable request for accommodation as a matter of law.
Here, Defendant states, and Plaintiff does not dispute, the employee working as a human resources assistant must "be present in the office to access confidential personnel information of other Cedar Creek employees, [] be readily accessible to Cedar Creek employees across the country . . . and [] be able to work with the rest of [the] Cedar Creek team in addressing human resources issues." (Dkt. No. 24, p. 9.) Plaintiff does not materially dispute the argument related to the third element and the Court agrees it was unreasonable to request to work from home because the job required Plaintiff's physical attendance.
The other requests for accommodation are not challenged and were met without complaint until Plaintiff moved offices, thus triggering the interactive process between Plaintiff and Defendant to determine the appropriate reasonable accommodation necessary.
The facts establish a pattern of dialogue and actions resulting in accommodations for Plaintiff that allowed her to perform her essential job functions well. Problems arose when the human resources department moved to a group office in August 2014. This essentially revoked Plaintiff's accommodations. Defendant proposed alternative private areas: a conference room, gym room, restroom, and Plaintiff's vehicle. Plaintiff objected to this proposal because rather than having the ability to immediately remove herself from public view, she would have to cross the building through an area of salespeople to reach the new "private" areas that were still relatively open to others. The Court finds a reasonable jury could differ on whether Plaintiff's request to have a private space other than the secondary spaces offered was a reasonable request for accommodation. Summary judgment is denied on this issue.
Federal law provides eligible employees with twelve workweeks of leave per year if a serious health condition makes the employee unable to perform the functions of the employee's position.
Plaintiff engaged in protected activity by taking FMLA leave for a serious health condition and Defendant approved her use of FMLA leave. Any reasonable employee would have found Plaintiff's termination materially adverse. Thus, the remaining issue is whether Plaintiff demonstrated a causal connection between her taking leave and the termination.
Plaintiff first argues the temporal connection is enough to establish causation; however, the Tenth Circuit has stated the Plaintiff must not rely on temporal proximity alone unless the termination was very closely connected to the protected activity.
As discussed above, Plaintiff has not demonstrated the acts complained of were connected to the FMLA leave request. The facts do not demonstrate "evidence of temporal proximity plus circumstantial evidence of retaliatory motive required" for the prima facie showing.
For the reasons stated, Defendant Cedar Creek, LLC's Motion for Summary Judgment (Dkt. No. 24) is GRANTED in part and DENIED in part. The failure to accommodate claim remains.