1996 Tax Ct. Memo LEXIS 409">*409 Decision will be entered under Rule 155.
Petitioner husband (P) was a traveling sales representative in 1989 and 1990 for a company that manufactured and distributed men's clothing (T). T did not control, and did not have the right to control, the manner or means by which P solicited sales. P had a substantial investment in facilities and bore substantially all the expenses of his sales activities. P also bore the risk of loss from his sales activities. P and T had a permanent working relationship, although terminable at the will of either party. P received employee-type benefits from T.
Held: P was an independent contractor and was not an employee in 1989 and 1990.
MEMORANDUM FINDINGS OF FACT AND OPINION
CHABOT,
Year | Deficiency |
1989 | $ 10,286 |
1990 | 11,652 |
1996 Tax Ct. Memo LEXIS 409">*410 After concessions by both sides, 2 the issue for decision is whether petitioner Paul E. Hathaway, hereinafter sometimes referred to as Hathaway, a traveling sales representative, was a common law employee, a statutory employee, or an independent contractor in 1989 and 1990.
1996 Tax Ct. Memo LEXIS 409">*411 FINDINGS OF FACT
Some of the facts have been stipulated; the stipulations and the stipulated exhibits are incorporated herein by this reference.
When the petition was filed in the instant case, petitioners resided in Urbandale, Iowa.
Beginning in 1969, and during the years in issue, Hathaway was a traveling sales representative for The Apparel Group, Ltd., and its predecessor companies. Enro Shirt Co., Inc., Damon Creations, Inc., and Carnegie Creations d/b/a B.D. Baggies were part of The Apparel Group, Ltd. The term TAG will be used hereafter to apply to the Apparel Group, Ltd., its predecessors, and its constituents, or any of them. Petitioner Brenda J. Hathaway did not work outside the home in 1989 and 1990.
During the years in issue, TAG was in the business of manufacturing clothing, wholesale distribution and warehousing of domestic and imported men's clothing, and retail sales of clothing. Hathaway was a traveling sales representative in wholesale distribution of men's clothing to retail customers, and was employed by TAG to work for an indefinite period of time.
Hathaway's fall sales season began in mid-January and ran through mid-June. His spring sales1996 Tax Ct. Memo LEXIS 409">*412 season began in mid-August and ran through the end of November.
During the years in issue, TAG had about 23 sales representatives. TAG hired only professional, experienced sales representatives and had a very low turnover rate for sales representatives. Most of TAG's sales representatives had been with TAG for more than 20 years.
TAG assigned sales territories to its sales representatives. These sales territories were exclusive. If a sales representative other than the one assigned to a territory made a sale in that territory, then the sales representative to whom the territory was assigned would receive the commission for that sale. Before 1990, Hathaway's assigned sales territory was Kansas, Nebraska, and Iowa. 31996 Tax Ct. Memo LEXIS 409">*413 Early in 1990, Hathaway's sales territory was expanded to include North and South Dakota, Wyoming, and about 70 percent 4 of Minnesota. Hathaway effectuated most of his sales when traveling in this territory. He also maintained showrooms, see
During the years in issue, TAG did not require its sales representatives to use particular sales techniques or to use specific materials in making sales presentations or finding customers. TAG did not give any sales training to Hathaway during the years in issue, or at any previous time. TAG sales representatives used their own creativity and experience to create sales. TAG did not have the right to change the method by which its sales representatives solicited sales. TAG did not mandate the time during which its sales representatives were to solicit sales or the portion of their assigned territories on which they were to concentrate; sales representatives used their own business judgment regarding the scheduling of their time. TAG did not provide leads on prospective customers to its sales representatives; 1996 Tax Ct. Memo LEXIS 409">*414 sales representatives were not required to pursue or report on leads. Most of Hathaway's customer base was generated through his efforts; there were very few TAG customers in the Iowa-based territory when Hathaway took it over in 1969.
TAG had two sales meetings each year and encouraged, but did not require, its sales representatives to attend those sales meetings.
TAG provided a sales procedure manual to its sales representatives. The sales procedure manual details the way in which orders are to be placed with TAG, but does not describe the manner in which sales representatives are to solicit sales.
In 1970 or 1971, when there was a change in TAG's ownership, a sales procedure manual was given to Hathaway. Parts of the sales procedure manual were revised from time to time. The version of the sales procedure manual that was in effect during the years in issue was last revised in January 1984. Hathaway did not consult the sales procedure manual from about January 1984, until well after the end of the years in issue.
The sales procedure manual states that sales representatives are asked to submit their schedules, and must submit their vacation requests, 1996 Tax Ct. Memo LEXIS 409">*415 to the national sales manager. However, these provisions were not followed by TAG's sales representatives, nor were these requirements enforced by TAG. The sales procedure manual also states that sales representatives are not authorized to accept cancellations of orders or agree to returns, and that TAG reserves the right to refuse any return that does not have an authorized return sticker. In practice, however, TAG accepted their sales representatives' recommendations as to cancellations and returns.
Hathaway communicated to TAG the orders he had solicited by writing these orders on a scratch pad, then forwarding the scratch pad entries to his order writers. The order writers then documented the orders on forms provided by TAG, and sent the forms to TAG. When a TAG sales representative opened a new account, the sales representative was required to fill out a credit report for that prospective customer. TAG sales representatives were not required to submit to TAG any other types of reports.
Apart from placing orders, Hathaway communicated with TAG on an irregular basis; he spoke to TAG's comptroller and national sales manager primarily when he had a problem1996 Tax Ct. Memo LEXIS 409">*416 with a customer. Hathaway also called on TAG's national sales manager, for example, to meet with a potential customer's upper-level management when he closed a contract with a major company. TAG's national sales manager had final approval when a special arrangement with respect to price, service, or advertising was requested by a major company. Events such as these might cause Hathaway to communicate with TAG as often as three times in a week, or as rarely as once a month.
TAG paid its sales representatives on a commission basis, calculated on the amount and cost of merchandise shipped by TAG, not based on the orders a sales representative placed with TAG. The commissions a sales representative earned were put into a reserve. TAG then paid its sales representatives a draw against the previously earned commissions in the reserve on a semimonthly basis. On a semiannual basis, August 15 and February 15, any commissions exceeding the draw, less items bought from TAG, see table
TAG issued to Hathaway Forms W-2 showing compensation paid in the amounts of $ 102,837.28 and $ 129,283.50 for 1989 and 1990, respectively. TAG withheld Federal income taxes and Social Security (F.I.C.A.) taxes from these amounts. TAG also issued to Hathaway Forms 1099 showing noncash items provided by TAG in the amounts of $ 23,277.56 and $ 19,219.11 for 1989 and 1990, respectively. See table
Hathaway participated in TAG's pension plan and TAG provided to Hathaway long-term disability insurance and life insurance, all fully funded by TAG. TAG also funded two-thirds of his medical insurance benefits.
During the years in issue, Hathaway and TAG's other sales representatives were responsible for paying their own expenses for traveling, lodging, telephone, and food. However, TAG paid part of Hathaway's moving expenses in 1969 when he relocated to Iowa. See
Hathaway incurred the costs of maintaining business quarters, one located at his home in Iowa and another at the Hyatt Regency Mart in Minneapolis, Minnesota. He invested about $ 18,500 to build and furnish a 650-square-foot dual-purpose office and showroom onto his house. In the showroom, Hathaway had forms, display tables, and full glass racks. He used the showroom to display TAG's merchandise to customers in Iowa. In the office, Hathaway had a desk, computer and printer tables, bookshelf system, computer, printer, fax machine, copy machine, and filing cabinets. During the last 6 months of 1990, Hathaway sublet showroom and office space in the Hyatt Regency Mart in Minneapolis from another TAG sales representative at a rate of $ 315 per month. He spent about $ 8,500 to outfit the Minneapolis facility with display and office equipment. On November1996 Tax Ct. Memo LEXIS 409">*419 26, 1990, Hathaway entered into a direct lease of a suite in the same Minneapolis facility, for a term from January 20, 1991, through August 31, 2000.
Hathaway incurred the cost of going to 22 apparel shows per year, where he displayed TAG merchandise and solicited orders. These apparel shows cost Hathaway between $ 250-$ 600 per show for showroom rental fees and promoters' fees. Hathaway's total costs, including hiring assistants to help set up displays, may have run to $ 2,000 for some shows. Hathaway also paid $ 75 per year to be a member of the Bureau of Wholesale Sales Representatives. Membership in this organization was required in order to participate in certain apparel shows.
TAG's sales representatives also incurred the cost of hiring people to assist them in their sales activities. During the years in issue, Hathaway employed order writers and people to assist him at apparel shows. TAG knew that their sales representatives hired assistants and encouraged their sales representatives to do so; however, TAG did not screen assistants hired by their sales representatives.
Hathaway spent a total of $ 84,763 and $ 84,847 for these business expenses in 1989 and 1990, respectively.
1996 Tax Ct. Memo LEXIS 409">*420 In addition to the above expenses, Hathaway bought sales materials and equipment from TAG. TAG then deducted the costs of those items from the commissions that TAG paid to Hathaway on a semiannual basis, and TAG issued to Hathaway Forms 1099 in the amounts of these costs. The following table lists the costs of items Hathaway bought from TAG in 1989 and 1990.
1989 | ||
Item | Enro | B.D. Baggies |
Samples | $ 13,748.68 | $ 5,305.07 |
Co-op Advertising | 2,526.28 | -- |
Sales Aids | -- | 1,006.15 |
Sample Insurance | 100.00 | -- |
Office Supplies | 21.50 | -- |
Swatch Book | 288.00 | -- |
Personal Invoices | 109.68 | 172.20 |
Total | 23,277.56 |
1990 | |||
Item | Enro/Damon | Neckwear | B.D. Baggies |
Samples | $ 10,791.65 | $ 1,229.41 | $ 5,915.87 |
Co-op Advertising | 237.60 | -- | 105.61 |
Sample Insurance | 225.00 | -- | -- |
Swatch Book | 288.00 | -- | -- |
Mdse Giveway | 185.80 | -- | -- |
Johnston Chargeback | 117.00 | -- | -- |
Billonier's Label Charge | -- | 123.17 | -- |
Total | 19,219.11 |
Hathaway ran the risk of incurring a loss. As explained
A TAG sales representative also could incur a loss as the result of guaranteeing an account. As explained
Some of TAG's sales representatives also handled lines of merchandise from other companies. TAG knew that some of its sales representatives handled other lines of merchandise, but1996 Tax Ct. Memo LEXIS 409">*422 did not actively discourage this practice. Sales representatives for TAG, however, were permitted to handle other manufacturers' lines of merchandise only if those lines did not conflict with any line of TAG merchandise. TAG management made the decision as to whether a line of merchandise was conflicting.
In 1989 and 1990, while Hathaway was a sales representative for TAG, he also handled a gloves line for Gates-Mills, Inc., for which he received commissions in the amounts of $ 14,693.94 and $ 5,000 in 1989 and 1990, respectively. Gates-Mills, Inc., is unrelated to TAG. TAG knew that Hathaway handled the sale of apparel for other manufacturers.
TAG could have terminated Hathaway's position as a sales representative at any time. Likewise, Hathaway could have terminated his position with TAG at any time. However, if a sales representative terminated his or her services, or if TAG dismissed a sales representative, then that sales representative would receive commissions on only 85 percent of that sales representative's as-yet-unshipped orders. TAG retained the commissions on 15 percent of unshipped orders to cover the cost of orders that may be held back for credit1996 Tax Ct. Memo LEXIS 409">*423 reasons, or for any other reason the order might be unshippable.
Petitioners filed initial and amended joint tax returns for 1989 and 1990. On their initial 1989 and 1990 tax returns, petitioners reported most of Hathaway's TAG sales representative expenses as employee business expenses itemized on Schedule A. Petitioners filed their amended 1989 and 1990 tax returns on July 17, 1991. On these amended tax returns, petitioners shifted the business expenses from Schedule A to Schedule C and explained as follows: "TAXPAYER, PAUL E. HATHAWAY, IS A FULL-TIME TRAVELLING SALESMAN AS DESCRIBED IN
TAG withheld $ 3,604.80 and $ 3,924.45 as F.I.C.A. taxes from the commission compensation TAG paid to Hathaway for 1989 and 1990, respectively. Petitioners did not show any self-employment tax liabilities on their initial 1989 and 1990 tax returns.
ULTIMATE FINDING OF FACT
Hathaway was an independent contractor in 1989 and 1990.
OPINION
Hathaway's status as either an independent contractor, statutory employee, or common law employee determines1996 Tax Ct. Memo LEXIS 409">*424 whether petitioners properly deducted all of Hathaway's trade or business expenses "above the line" (
1996 Tax Ct. Memo LEXIS 409">*425 Petitioners contend that Hathaway was a statutory employee under
Respondent contends that Hathaway was a common law employee in 1989 and 1990, and thus was required to report his income as wages and to deduct allowable expenses as itemized deductions subject to the limitations of
We agree with petitioners that Hathaway was an independent contractor.
Although paragraphs (1) and (2) of
Whether a taxpayer is an independent contractor or a common law employee is a question of fact,
Petitioners have the burden of proving error in respondent's notice of deficiency1996 Tax Ct. Memo LEXIS 409">*427 determination that Hathaway was a common law employee. Rule 142(a);
Among the relevant factors in determining the nature of an employment relationship are the following: (1) The degree of control exercised by the principal over the details of the work; (2) which party invests in the facilities used in the work; (3) the taxpayer's opportunity for profit or loss; (4) the permanency of the relationship between the parties to the relationship; (5) the principal's right of discharge; (6) whether the work performed is an integral part of the principal's business; (7) what relationship the parties believe they are creating; and (8) the provision of benefits typical of those provided to employees.
1996 Tax Ct. Memo LEXIS 409">*429
The principal's right to control the manner in which the taxpayer's work is performed ordinarily is the single most important factor in determining whether a common law employment relationship exists.
TAG did not control, or have the right to control, the manner in which Hathaway conducted his sales activities, the means by which Hathaway solicited sales, or the results to be obtained. TAG did not require its sales representatives to use particular sales techniques or specific materials in making sales presentations or finding customers. TAG did not provide sales training or require its sales representative to attend sales meetings. TAG's sales representatives were left entirely to their own devices with respect to the manner in which they solicited sales and the scheduling of their time. TAG did not provide leads to its sales representatives, nor did TAG require its sales representatives to pursue or report on leads. Importantly, TAG did not have the right to change the method by which its sales representatives solicited sales.
TAG did not require reports from its sales representatives, nor did TAG prohibit its sales representatives from carrying other, non-conflicting1996 Tax Ct. Memo LEXIS 409">*431 lines of merchandise. See
Respondent overstates the role of the sales procedure manual, contending that the sales procedure manual dictates the manner in which sales representatives are to carry out their sales activities. The sales procedure manual details the procedure for submitting orders to TAG; it does not provide direction with respect to the manner in which TAG's sales representatives are to solicit sales.
We recognize that the sales procedure manual states that sales representatives are to submit their schedules and vacation requests to the national sales manager; however, these requirements are toothless, as they are not followed by TAG sales representatives, nor are they enforced by TAG. Hathaway testified that the requirement that sales representatives submit their 4-week schedules every 2 weeks to the national sales manager is unworkable, as he usually is not able to predict where he is going to be in a given week. These requirements also lack substance in light of the fact that sales1996 Tax Ct. Memo LEXIS 409">*432 representatives use their own business judgment with respect to the scheduling of their time and the fact that sales representatives occasionally miss sales meetings because they are on vacation. Further, even if these requirements were followed and enforced, they would not represent control by TAG with respect to the manner or means by which sales representatives solicit sales.
Likewise, even if TAG enforced the requirements that sales representatives not accept unauthorized cancellations or agree to returns, those requirements would not represent control by TAG with respect to the manner or means by which its sales representatives solicited sales. In those respects the sales procedure manual's statements on cancellations and returns are parallel to the sales manual's instructions for the placing of orders with TAG.
We reject respondent's contention that Hathaway was under the supervision of TAG's national sales manager. The national sales manager's role was not so much to supervise sales representatives as it was to be a status representative for TAG when dealing with the upper-level management of major companies or when a sales representative had a problem with a customer. TAG's1996 Tax Ct. Memo LEXIS 409">*433 national sales manager facilitated sales, he did not supervise or direct the sales activities of TAG's sales representatives.
We also reject respondent's contention that TAG's assignment of exclusive sales territories to its sales representatives represents control by TAG. At least part of the reason that the sales territories were exclusive was to protect each sales representatives' earning capacity, and thus support the profits of TAG.
TAG's lack of control and lack of right to control the manner and means by which Hathaway solicited sales strongly support a finding that Hathaway was an independent contractor, not an employee of TAG.
Hathaway made a substantial investment in facilities and bore substantially all the expenses of his sales activities. The record is not clear with respect to when the investment was made, but Hathaway spent about $ 18,500 to build and furnish a dual-purpose office and showroom onto his house. Hathaway spent about $ 10,000 in 1990 to rent and outfit a showroom in Minneapolis. Hathaway spent $ 84,763 in 1989 and $ 84,847 in 1990 for sales material and equipment, his business quarters, 1996 Tax Ct. Memo LEXIS 409">*434 apparel shows, and assistants. In addition, Hathaway bought $ 23,277.56 and $ 19,219.11 worth of sales material and equipment from TAG in 1989 and 1990, respectively. See table
Hathaway's substantial investment in facilities and sales material and equipment, especially relative to the minimal supplies provided by TAG, supports a finding that Hathaway was an independent contractor, not an employee of TAG.
Hathaway ran the risk of incurring a loss as the result of his sales activities. As explained
This factor supports a finding that Hathaway was an independent contractor, not 1996 Tax Ct. Memo LEXIS 409">*435 an employee of TAG.
Hathaway had been a TAG sales representative since 1969 and was hired by TAG to work for an indefinite period of time. Most of TAG's sales representatives had been with the company for over 20 years.
The permanency of the relationship between TAG and TAG's sales representatives would support a finding that Hathaway was an employee of TAG.
The relationship between Hathaway and TAG was terminable at the will of either party. Some opinions regard this as an indicator of employee status. However, it is not clear in the context of the instant case that TAG would not have the same right to discharge an independent contractor. Thus, this element appears to be of little significance in the instant case.
TAG is in the business of wholesale distribution of domestic and imported men's clothing. TAG's sales representatives are TAG's key connection with its customers. This factor would support a finding that Hathaway was an employee of TAG.
Hathaway and Arthur Penn, who had been a TAG sales representative1996 Tax Ct. Memo LEXIS 409">*436 for 29 years and TAG's national sales manager and senior vice president for 3 years, testified that as sales representatives for TAG, they considered themselves independent contractors, not employees of TAG. Hathaway's testimony, however, is contradicted by the fact that petitioners initially reported most of Hathaway's business expenses on Schedule A.
A letter dated March 1, 1990, written by TAG's controller, Theresa Hinton, indicates that she was told by Rita Shumate, head of TAG's auditing department, that Hathaway was an employee. However, a letter dated March 21, 1990, also written by Theresa Hinton, indicates that for the first quarter of 1987, TAG considered Hathaway an "independent agent". TAG issued to Hathaway Forms W-2 and withheld Federal income taxes and F.I.C.A. taxes from his commissions. The withholding of subtitle C taxes by TAG on behalf of Hathaway is consistent with a finding that Hathaway was an employee of TAG.
Notwithstanding Hathaway's and Arthur Penn's testimony and Theresa Hinton's March 21, 1990, letter, the bulk 1996 Tax Ct. Memo LEXIS 409">*437 of the evidence on this factor points to the conclusion that TAG and Hathaway believed that they had created a employer-employee relationship. This factor would support a finding that Hathaway was an employee of TAG.
Hathaway participated in TAG's pension plan and TAG provided to Hathaway long-term disability insurance and life insurance. TAG also funded two-thirds of Hathaway's medical insurance benefits.
The provision of these benefits would support a finding that Hathaway was an employee of TAG.
The relationship between Hathaway and TAG had aspects that were characteristic of an employer and an employee and others characteristic of a principal and an independent contractor. After weighing the above factors, giving particular weight to (1) the lack of control, and of right to control, that TAG had over its sales representatives, and (2) Hathaway's substantial investments and unreimbursed expenses, we conclude that Hathaway was an independent contractor, and not a common law employee in 1989 and 1990.
We hold for petitioners on this issue.
In
To take account of the parties' agreements,
1. Of the total deficiencies determined, $ 9,023 for 1989 and $ 9,414 for 1990 are alternative minimum tax under sec. 55; the remaining amounts are income tax under sec. 1.
Unless indicated otherwise, all section and subtitle references are to sections and subtitles of the Internal Revenue Code of 1986, as in effect for the years in issue.↩
2. The parties reached the following agreements. For 1989, if respondent's determination is sustained, then (1) petitioners may claim a Schedule C expense deduction in the amount of $ 15,551 (see
3. Before TAG hired Hathaway, Hathaway was living in Lexington, Kentucky, and was another company's sales representative for Kentucky and southern Indiana. Hathaway originally was expected to replace either TAG's southern California sales representative or TAG's Seattle, Washington, sales representative. However, when Hathaway came on board, TAG's Oklahoma sales representative was ill. Hathaway was assigned to learn the Oklahoma territory, and the southern California and Seattle plans were scratched. After the previous Oklahoma sales representative died, that man's brother, who had the Iowa territory, was asked to take over Oklahoma and Hathaway was asked to take over Iowa.↩
4. The parties stipulated that Hathaway's assigned sales territory included 60 percent of Minnesota. Our finding, contrary to the stipulation, is in accord with Hathaway's trial testimony, which was not objected to at the trial. This factual point does not affect our analysis or conclusions.↩
5. (a) General Rule.--For purposes of this subtitle [subtitle A, income taxes], the term "adjusted gross income" means, in the case of an individual, gross income minus the following deductions: (1) Trade and business deductions.--The deductions allowed by this chapter * * * which are attributable to a trade or business carried on by the taxpayer, if such trade or business does not consist of the performance of services by the taxpayer as an employee. (2) Certain trade or business deductions of employees.-- (A) Reimbursed expenses of employees.--The deductions allowed by part VI (section 161 and following) which consist of expenses paid or incurred by the taxpayer, in connection with the performance by him of services as an employee, under a reimbursement or other expense allowance arrangement with his employer. The fact that the reimbursement may be provided by a third party shall not be determinative of whether or not the preceding sentence applies. (B) Certain expenses of performing artists.--The deductions allowed by section 162 which consist of expenses paid or incurred by a qualified performing artist in connection with the performances by him of services in the performing arts as an employee.↩
6. In self-employment tax cases we apply common law principles to determine whether the taxpayer is an employee because the statute directs us to do so.
7. On opening brief, respondent contends, for the first time, that if Hathaway is not a common law employee, then the value of any benefits provided by TAG to Hathaway would be taxable as income to Hathaway. This matter has not been properly pleaded, and, thus, we shall not consider it here.