In the United States Court of Federal Claims
                                   OFFICE OF SPECIAL MASTERS
                                           No. 18-1134V
                                        (not to be published)


    JENNIFER ROBINSON,
                                                                Chief Special Master Corcoran
                         Petitioner,
    v.                                                          Filed: May 8, 2020


    SECRETARY OF HEALTH AND                                     Special Processing Unit (SPU);
    HUMAN SERVICES,                                             Attorney’s    Fees     and    Costs;
                                                                Administrative Time; Excessive Billing
                         Respondent.


Michael G. McLaren, Black McLaren et al., P.C., Memphis, TN, for Petitioner.

Mallori Browne Openchowski, U.S. Department of Justice, Washington, DC, for
Respondent.

                       DECISION ON ATTORNEY’S FEES AND COSTS 1

        On August 2, 2018, Jennifer Robinson filed a petition for compensation under the
National Vaccine Injury Compensation Program, 42 U.S.C. §300aa-10, et seq. 2 (the
“Vaccine Act”). Petitioner alleges that she suffered a shoulder injury related to vaccine
administration as a result of an influenza vaccine administered on October 2, 2017.
(Petition at 1). On December 6, 2019, a decision was issued awarding compensation to
Petitioner based on the Respondent’s proffer. (ECF No. 39).


1  Because this unpublished Decision contains a reasoned explanation for the action in this case, I am
required to post it on the United States Court of Federal Claims' website in accordance with the E-
Government Act of 2002. 44 U.S.C. § 3501 note (2012) (Federal Management and Promotion of Electronic
Government Services). This means the Decision will be available to anyone with access to the
internet. In accordance with Vaccine Rule 18(b), Petitioner has 14 days to identify and move to redact
medical or other information, the disclosure of which would constitute an unwarranted invasion of privacy.
If, upon review, I agree that the identified material fits within this definition, I will redact such material from
public access.

2
 National Childhood Vaccine Injury Act of 1986, Pub. L. No. 99-660, 100 Stat. 3755. Hereinafter, for ease
of citation, all section references to the Vaccine Act will be to the pertinent subparagraph of 42 U.S.C. §
300aa (2012).
        Petitioner has now filed a motion for attorney’s fees and costs, dated March 24,
2020, (ECF No. 44), requesting a total award of $33,082.37 (representing $30,185.70 in
fees and $2,780.90 in costs). In accordance with General Order No. 9, Petitioner has
offered a signed statement indicating that she incurred no out-of-pocket expenses. (ECF
No. 44-3). Respondent reacted to the motion on March 30, 2020, indicating that he is
satisfied that the statutory requirements for an award of fees and costs are met in this
case, and defers to my discretion in determining the amount to be awarded. (ECF No.
45). Petitioner did not file a reply thereafter.

      For the reasons set forth below, I hereby GRANT IN PART, Petitioner’s motion
awarding final attorney’s fees and costs in the amount of $29,423.31.

                                       ANALYSIS

        The Vaccine Act permits an award of reasonable attorney’s fees and costs. Section
15(e). Counsel must submit fee requests that include contemporaneous and specific
billing records indicating the service performed, the number of hours expended on the
service, and the name of the person performing the service. See Savin v. Sec’y of Health
& Human Servs., 

, 316-18 (2008). Counsel should not include in their fee
requests hours that are “excessive, redundant, or otherwise unnecessary.” Saxton v.
Sec’y of Health & Human Servs., 

, 1521 (Fed. Cir. 1993) (quoting Hensley v.
Eckerhart, 

, 434 (1983)). It is “well within the special master’s discretion to
reduce the hours to a number that, in [her] experience and judgment, [is] reasonable for
the work done.”

Furthermore, the special master may reduce a fee request
sua sponte, apart from objections raised by respondent and without providing a petitioner
notice and opportunity to respond. See Sabella v. Sec’y of Health & Human Servs., 

, 209 (2009). A special master need not engage in a line-by-line analysis of
petitioner’s fee application when reducing fees. Broekelschen v. Sec’y of Health & Human
Servs., 

, 729 (2011).

       The petitioner “bears the burden of establishing the hours expended, the rates
charged, and the expenses incurred.” Wasson v. Sec’y of Health & Human Servs., 24 Cl.
Ct. at 482, 484 (1991). She “should present adequate proof [of the attorney’s fees and
costs sought] at the time of the submission.” 

n.1. Petitioner’s
counsel “should make a good faith effort to exclude from a fee request hours that are
excessive, redundant, or otherwise unnecessary, just as a lawyer in private practice
ethically is obligated to exclude such hours from his fee submission.” 

.
                                            2
                                   ATTORNEY FEES

             A. Hourly Rates

        I have reviewed the rates requested for the work of the various attorneys and legal
staff involved in this case. The billing invoices indicate that most of the time billed was
performed by Christopher Webb, plus some law clerks and paralegals. (ECF No. 44-2 at
21). All rates requested for time billed to the matter in 2018 or 2019 are consistent with
what has been allowed for Mr. Webb in prior cases and is therefore awarded here as well.
In addition, for time billed in 2020, Mr. Webb is requesting an increased rate of $351.00
per hour. Based on my experience and applying the rate schedules utilized at OSM, I find
the requested increase is reasonable and award it herein.

       Petitioner also requests rates ranging from $153.00 per hour to $160.00 per hour
for work performed by paralegals and law clerks. (Id.) The rates requested for all parties
are consistent with what has been previously awarded for their work in the Vaccine
Program for time billed through 2020.

             B. Duplicative Billing and Billing for Administrative Tasks

      Although the rates requested herein are subject to no change (or even increases
in some cases), the time billed to this case is another matter.

        Special masters have previously reduced the fees paid to petitioners due to
excessive and duplicative billing. See Ericzon v. Sec’y of Health & Human Servs., No. 10-
103V, 

(Fed. Cl. Spec. Mstr. Jan. 15, 2016) (reduced overall fee award
by 10 percent due to excessive and duplicative billing); Raymo v. Sec’y of Health &
Human Servs., No. 11-654V, 

(Fed. Cl. Spec. Mstr. Nov. 2, 2016)
(reduced overall fee award by 20 percent), mot. for rev. denied, 

(2016).
Special masters have specifically noted the inefficiency that results when cases are
staffed by multiple individuals and have reduced fees accordingly. See Sabella, 86 Fed.
Cl. at 209. The attorneys at Black McLaren (Mr. Webb’s law firm) have in particular had
their requests for attorney’s fees reduced for excessive and duplicate billing. See, e.g.,
Wagner v. Sec’y of Health & Human Servs., No. 17-0407V, 2019WL4303281 (Fed. Cl.
Spec. Mstr. June 28, 2019); Digerolamo v. Sec’y of Health & Human Servs., No. 16-
0920V, 

(Fed. Cl. Spec. Mstr. June 28, 2019).



                                            3
       In reviewing the invoices submitted, I found several instances in which multiple
attorneys and staff members reviewed the same documents and filings. Examples of
these include:

              •   August 10, 2018 SRW (0.10 hrs) “Receipt/review and note notice of
                  appearance for Mallori Openchowski; update file”; August 13, 2018 CJW
                  (0.10 hrs) “Receipt/review and note notice of appearance by Respondent’s
                  counsel”;

              •   October 4, 2018 (0.20 hrs) CJW “Receive, review and note order regarding
                  OSM attorney”; (0.10 hrs) MGM “Note change in assignment of OSM staff
                  attorney”;

              •   February 28, 2019 (0.10 hrs) SRW “Receive/review and note status report
                  filed by Respondent” (0.20 hrs) CJW “Receive, review and note status
                  report from Respondent’s counsel”; and

              •   April 3, 2019 SRW (0.10 hrs) “Receipt/review and note 240 day order”; April
                  2, 2019 CJW (0.10 hrs) “Receive, review and note 240 day order.”

(ECF No. 49-2 at 10-12). 3 Accordingly, such duplicative and unnecessary billing provides
grounds for adjusting downward the fees to be awarded.

         It also appears that a number of entries in the billing records reflect work performed
on tasks considered clerical or administrative. In the Vaccine Program, secretarial work
“should be considered as normal overhead office costs included within the attorney’s fee
rates.” Rochester v. U.S., 

, 387 (1989); Dingle v. Sec’y of Health & Human
Servs., No. 08-579V, 

, at *4 (Fed. Cl. Spec. Mstr. Jan. 24, 2014).
“[B]illing for clerical and other secretarial work is not permitted in the Vaccine Program.”
Mostovoy, 

, at *5 (citing 

).

          Examples of these include:

              •   January 10, 2018 (0.20 hrs) “Receipt/review e-mail from Christ Webb
                  regarding opening file; Set up file and update client tracking spreadsheet;




3   These are merely examples and not an exhaustive list.
                                                     4
            •   April 19, 2018 (0.20 hrs) “Create follow up spreadsheet for 1 week follow
                up”;

            •   April 26, 2018 (0.20 hrs) ‘Receipt of invoice from Total Rehab at Baton
                Rouge; review invoice charges per Louisiana statute for allowable medical
                records fees; update client provider chart; copy of invoice to Sherry Fearon
                for payment”;

            •   May 14, 2018 (0.20 hrs) “Work on sending requests via U.S. Mail, Fax, and
                E-Mail”; and

            •   June 27, 2018 (0.20 hrs) “Oversee records collection.”

(ECF No. 44-2 at 1, 3, 4 and 7).

      Based upon the above, I reduce the requested amount of attorney’s fees to be
awarded in the amount of ten percent, for a total reduction of $3,018.57.

                                        ATTORNEY COSTS

       Petitioner seeks $2,780.90 in attorney’s costs that include costs for travel, medical
records, postage and filing. (ECF No. 44 at 1). Upon my review of the receipts submitted
for travel, I find multiple problems regarding the amount of costs requested for
reimbursement specifically regarding the costs for airfare and a car service. All travel was
billed by Mr. Webb, who has had previous requests for costs reduced for the same
reasons, yet continues to bill for travel that is not reimbursable by the Program. 4

                A.      Airfare Costs

        The submitted cost substantiation indicates that Mr. Webb booked a first-class
flight from Memphis, TN to Baton Rouge, LA on August 13, 2018 to meet with the
Petitioner, for a cost of $1,022.10. (ECF No. 44-2 at 41). Petitioner only requests
reimbursement for the (slightly) lower sum of $924.10, presumably based on the idea that

4 Black McLaren has had requests for attorney’s costs previously reduced for excessive airfare and other

luxury costs in multiple cases including but not limited to; Wright v. Sec’y of Health & Human Servs., No.
12-0423V, 

(Fed. Cl. Spec. Mstr. Dec. 10, 2018); Digerolamo v. Sec’y of Health & Human
Serv., No. 16-0920V, 

(Fed. Cl. Spec. Mstr. Jun. 28, 2019); Spivey v. Sec’y of Health &
Human Serv., No. 18-0959V, 

(Fed. Cl. Spec. Mstr. Dec. 12, 2019); and Lepper v. Sec’y
of Health & Human Servs., No. 18-0984V, 

(Fed. Cl. Spec. Mstr. Dec. 12, 2019).

                                                    5
this was the coach ticket cost. 5 (ECF No. 44-2 at 40-41). Independent research, however,
establishes that a coach ticket for the same route traveled, purchased around the same
time, would likely cost no more than $352 - $506 round trip - almost half of what Petitioner
seeks. 6

         Counsel in this case has been repeatedly warned not to request first class rates,
but continues to do so. See, Wright v. Sec’y of Health & Human Servs., No. 12-0423V,

(Fed. Cl. Spec. Mstr. Dec. 10, 2018); Digerolamo v. Sec’y of Health &
Human Serv., No. 16-0920V, 

(Fed. Cl. Spec. Mstr. Jun. 28, 2019);
Spivey v. Sec’y of Health & Human Serv., No. 18-0959V, 

(Fed. Cl.
Spec. Mstr. Dec. 12, 2019); and Lepper v. Sec’y of Health & Human Servs., No. 18-
0984V, 

(Fed. Cl. Spec. Mstr. Dec. 12, 2019). Although in fairness to
Petitioner I will this last time award a reasonable coach rate of $462.05 for this trip, such
first-class travel costs will be denied in their entirety if they are again requested.

                B.      Car Service Costs

        Mr. Webb utilized the car services Uber Select as transportation to and from the
airport, hotel and client visits. (ECF No. 44-2 at 44 and 45) resulting in charges of $62.67.
While car transportation costs are generally compensable, Uber Select is a luxury service
that exceeds what is reasonable under the Vaccine Program. The attorneys of Black
McLaren have previously had costs reduced for using these services. See, e.g., Wright,

at * 6; Digerolamo, 

, at *7; Spivey, 

; and Lepper, 

, at *3. Mr. Webb did not provide any reasoning
as to why he used the luxury service for travel on his trip rather than taking a traditional
Uber or a taxi service.

       As Mr. Webb and the attorneys of Black McLaren are clearly aware that luxury car
services are not reimbursable by the program, I deny the request for the Uber Select car
services. This reduces the request for attorney costs in the amount of $62.67.




5Mr. Webb noted that he paid the difference between the first class and coach ticket. (ECF No. 44-2 at 41).
Petitioner, however, provided no proof of the payment counsel claims to have made.

6  This information was calculated from the Delta Airlines website for a flight purchased approximately two
weeks prior to a Wednesday – Friday travel date in 2020. (https://www.delta.com/flight-search/book-a-
flight). Dates for 2018 could not be verified online at this time.

                                                    6
                                         CONCLUSION

       The Vaccine Act permits an award of reasonable attorney’s fees and costs. Section
15(e). Accordingly, I hereby GRANT IN PART Petitioner’s Motion for attorney’s fees and
costs. I award a total of $29,423.31 (representing $27,167.13 in fees and $2,256.18 in
costs) as a lump sum in the form of a check jointly payable to Petitioner and Petitioner’s
counsel. In the absence of a timely-filed motion for review (see Appendix B to the Rules
of the Court), the Clerk shall enter judgment in accordance with this decision. 7

IT IS SO ORDERED.

                                                      s/Brian H. Corcoran
                                                      Brian H. Corcoran
                                                      Chief Special Master




7 Pursuant to Vaccine Rule 11(a), the parties may expedite entry of judgment by filing a joint notice
renouncing their right to seek review.
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