DECISION GRANTING INTERIM AWARD OF ATTORNEY'S FEES AND COSTS1

BRIAN H. CORCORAN, Chief Special Master.

Attorney's Fees and Costs; Interim Fees; Expert Costs.

On August 12, 2016, Anna Perekotiy filed a petition seeking compensation under the National Vaccine Injury Compensation Program ("Vaccine Program")2 on behalf of her minor child, S.K., alleging that S.K. experienced a severe adverse reaction (including some developmental sequelae) to several vaccines that she received on September 18, 2013. See Petition, filed Aug. 12, 2016 (ECF No. 1). She later filed an amended Petition in which she alleged that S.K. developed a dermatological reaction after receiving the Hepatitis B vaccine on August 21, 2013 and the DTaP and IPV vaccines on September 18, 2013. Amended Petition, filed March 3, 2016 (ECF No. 14).

Petitioner has now requested an interim award of attorney's fees and costs in the total amount of $55,876.64 (representing $48,790.00 in attorney's fees, plus $7,086.64 in costs). See generally Motion for Interim Attorney's Fees and Costs, filed Dec. 10, 2019 (ECF No. 49) ("Interim Fees App.").

Respondent reacted to the motion on December 12, 2019, deferring to my discretion as to whether Petitioner has met the legal standards for an interim fees and costs award. Response, filed Dec. 12, 2019 (ECF No. 50) at 3. Respondent otherwise represents that the statutory and other legal requirements for an award of attorney's fees and costs are met, and he recommends that if an interim award is appropriate, I calculate a reasonable award. Id.

For the reasons stated below, I hereby GRANT Petitioner's motion, awarding at this time interim fees and costs in the total amount of $55,876.64.

PROCEDURAL HISTORY

This action has been pending for over three years. As the billing invoices submitted in support of the fees application reveal, Petitioner's attorney, Andrew Downing, Esq., began working on the matter in September 2015, eleven months before the case was filed. See Exhibit A of Interim Fees App. at 1. The case thereafter proceeded with Petitioner filing medical records and final statement of completion by November 10, 2016, and Respondent filing his Rule 4(c) Report on February 7, 2017. Respondent's Report, filed Feb. 7, 2017 (ECF No. 10).

Petitioner subsequently filed expert reports from Dr. David Axelrod and Dr. Schield Wikas, along with supporting medical literature. Dr. Axelrod Report, filed May 9, 2017 (ECF No. 16-1); Dr. Axelrod Amended Report, filed July 11, 2017 (ECF No. 20-1); Dr. Wikas Report, filed Dec. 19, 2017 (ECF No. 26-1). Respondent similarly filed an expert report from Dr. Francis Lobo along with relevant medical literature. Dr. Lobo Report, filed Sept. 9, 2017 (ECF No. 22-1).

On February 1, 2018, I scheduled an entitlement hearing in this matter to be held on April 2, 2019. Prehearing Order, filed Feb. 1, 2018 (ECF No. 31). Before Petitioner submitted her prehearing brief, Respondent filed a motion to dismiss the claim. Motion to Dismiss, filed Sept. 20, 2018 (ECF No. 35) (Mot. to Dismiss). Petitioner provided her response to the motion to dismiss on September 28, 2018, which was followed by Respondent's Reply on October 2, 2018. Response to Mot. to Dismiss, filed Sept. 28, 2018 (ECF No. 36); Reply, filed Oct. 2, 2018 (ECF No. 37). Petitioner filed her prehearing submissions on December 18, 2018, and Respondent subsequently filed his prehearing submissions, along with an expert report from Dr. Jonathan Spergel and accompanying medical literature, on February 25, 2019. Petitioner's Prehearing Submissions, filed Dec. 18, 2018 (ECF No. 38); Respondent's Prehearing Submissions, filed Feb. 25, 2019 (ECF No. 40); Dr. Spergel Report, filed Feb. 25, 2019 (ECF No. 41).

Shortly thereafter, on May 16, 2019, Petitioner filed a motion requesting that I rule on the record. Motion for a Decision on the Record, filed May 16, 2019 (ECF No. 45). Respondent's brief reacting to the motion for a ruling on the record was filed on July 11, 2019, prompting a reply from Petitioner that was filed on August 16, 2019. Respondent's Response Brief, filed July 11, 2019 (ECF No. 47); Petitioner's Reply Brief, filed Aug. 16, 2019 (ECF No. 48). A decision in the matter is pending.

Petitioner filed the present interim request for an award of attorney's fees and costs on December 10, 2019. See generally, Interim Fees App. It is the only fees request submitted to date in this case. Petitioner specifically requests that Andrew Downing be compensated at a rate of $350 per hour for work performed in 2015-16, $375 per hour for work performed in 2017, and $385 per hour for work performed in 2018-19. Exhibit A of Interim Fees App. at 32. She also requests that attorney Courtney Van Cott receive $195 per hour for work performed in 2017 and $205 per hour for work performed in 2018-19. Id. For the work of two paralegals, Petitioner requests compensation at a rate of $100 per hour for work performed in 2015-16 and $135 per hour for work performed between 2017-19. Id. Petitioner states that the requested hourly rates have previously been found to be reasonable. Interim Fees App. at 4-5. Petitioner additionally requests $7,086.64 in attorney's costs (for obtaining medical records, expert fees, and miscellaneous costs). Id. at 6; Exhibit A of Interim Fees App. at 29-31.

ANALYSIS

I. Legal Standard Applicable to Interim Fees and Costs Requests

I have in prior decisions discussed at length the standards applicable to determining whether to award fees on an interim basis (here meaning while the case is still pending). Auch v. Sec'y of Health & Human Servs., No. 12-673V, 2016 WL 3944701, at *6-9 (Fed. Cl. Spec. Mstr. May 20, 2016); Al-Uffi v. Sec'y of Health & Human Servs., No. 13-956V, 2015 WL 6181669, at *5-9 (Fed. Cl. Spec. Mstr. Sept. 30, 2015). It is well-established that a decision on entitlement is not required before interim fees or costs may be awarded. Fester v. Sec'y of Health & Human Servs., No. 10-243V, 2013 WL 5367670, at *8 (Fed. Cl. Spec. Mstr. Aug. 27, 2013); see also Cloer v. Sec'y of Health and Human Servs., 675 F.3d 1358, 1362 (Fed. Cir. 2012); Avera, 515 F.3d at 1352. While there is no presumption of entitlement to interim fees and cost awards, special masters may in their discretion make such awards, and often do so. Perreira v. Sec'y of Health & Human Servs., 27 Fed. Cl. 29, 34 (1992), aff'd, 33 F.3d 1375 (Fed. Cir. 1994). Requests for interim costs are subject to the same standards. Perreira, 27 Fed. Cl. at 34; Presault v. United States, 52 Fed. Cl. 667, 670 (2002); Fester, 2013 WL 5367670, at *16.

I find that Petitioner has made a showing sufficient to justify an award of interim fees and costs. Criteria that I have found to be important in determining whether an interim fees request should be permitted include: 1) if the amount of fees requested exceeds $30,000; 2) where expert costs are requested, if the aggregate amount is more than $15,000; or 3) if the case has been pending for more than 18 months. See Knorr v. Sec'y of Health & Human Servs., No. 15-1169V, 2017 WL 2461375 (Fed. Cl. Spec. Mstr. Apr. 17, 2017). This matter meets all these criteria: it has been pending for over three years and the total amount of attorney's fees requested exceeds the minimum threshold that I find to be appropriate.3

II. Amounts Requested for Petitioner's Attorneys

I must now determine the magnitude of the award. Whether a fee award is made on an interim basis or after a case's conclusion, the requested sum must be "reasonable." Section 15(e)(1). Special masters may in their discretion reduce attorney hours sua sponte, apart from objections raised by Respondent and without providing a petitioner notice and opportunity to respond. See Sabella v. Sec'y of Health & Human Servs., 86 Fed. Cl. 201, 208-09 (2009); Perreira, 27 Fed. Cl. at 34 (special master has "wide discretion in determining the reasonableness" of attorney's fees and costs).

Determining the appropriate amount of an award of reasonable attorney's fees is a two-part process. The first part involves application of the lodestar method—"multiplying the number of hours reasonably expended4 on the litigation times a reasonable hourly rate." Avera, 515 F.3d at 1347-48 (quoting Blum v. Stenson, 465 U.S. 886, 888 (1984)). The second part involves adjusting the lodestar calculation up or down to take relevant factors into consideration. Id. at 1348. This standard for calculating a fee award is considered applicable in most cases where a fee award is authorized by federal statute. Hensley v. Eckerhart, 461 U.S. 424, 429-37 (1983).

Petitioner asks that the attorneys and paralegals who worked on this matter be reimbursed at varying rates for work performed from 2015-2019, as detailed above. The attorneys practicing at Van Cott & Talamante, located in Arizona, have repeatedly been found to be "in-forum" and therefore entitled to the forum rates established in McCulloch v. Sec'y of Health & Human Servs., No. 09-293V, 2015 WL 5634323 (Fed. Cl. Spec. Mstr. Sept. 1, 2015).5 See, e.g., Allicock v. Sec'y of Health & Human Servs., No. 15-485V, 2016 WL 3571906, at *7 (Fed. Cl. Spec. Mstr. May 26, 2016) (citing additional cases in which I awarded in-forum rates to Mr. Downing and associates). Additionally, I have recently awarded the specific rates requested herein for the same time periods to Mr. Downing, his associates, and his paralegals. See Zumwalt v. Sec'y of Health & Human Servs., No. 16-994V, 2019 WL 6975184 (Fed. Cl. Spec. Mstr. Nov. 27, 2019); Schultz v. Sec'y of Health & Human Servs., No. 16-539V, 2019 WL 5095634 (Fed. Cl. Spec. Mstr. Aug. 15, 2019), mot. for reconsideration denied, 2019 WL 5098963 (Fed. Cl. Spec. Mstr. Aug. 28, 2019), appeal dismissed ___ Fed. Cl. ___ slip op. (2020). Thus, I find Petitioner's requested rates reasonable, and they shall be awarded.

In addition, the number of hours expended on this matter appear to be reasonable for a case that has lasted roughly three years and until recently, was scheduled for an entitlement hearing. This case has also proceeded in a timely fashion, and Petitioner's attorneys efficiently used their time to collect the necessary medical records and medical literature relevant to this case. I do not find any particular billing entries to be objectionable, nor has Respondent identified any as such. Therefore, the requested attorney's fees will be reimbursed in full.

III. Requested Costs

Just as they are required to establish the reasonableness of requested fees, petitioners must also demonstrate that requested litigation costs are reasonable. Perreira, 27 Fed. Cl. at 34; Presault, 52 Fed. Cl. at 670. Reasonable costs include the costs of obtaining medical records and expert time incurred while working on a case. Fester, 2013 WL 5367670, at *16. When petitioners fail to carry their burden, such as by not providing appropriate documentation to substantiate a requested cost, special masters have refrained from awarding compensation. See, e.g., Gardner-Cook v. Sec'y of Health & Human Servs., No. 99-480V, 2005 WL 6122520, at *4 (Fed. Cl. Spec. Mstr. June 30, 2005).

Of the $7,086.64 in litigation costs requested by Petitioner, $6,000.00 are for work performed by her experts, Drs. Axelrod and Wikas. Interim Fees App. at 4. Dr. Axelrod— Petitioner's immunological expert—billed for eight hours of work at a rate of $400 per hour for a total of $3,200.006. Ex. A of Interim Fees App. at 42. Dr. Wikas—Petitioner's dermatologic expert—billed a flat retainer fee of $2,500.00 for work performed in this matter. Id. at 43-44. I find that these rates are reasonable in light of the medical record and work performed in this matter. Petitioner also requests reimbursement of costs—totaling $300.00—associated with a two-hour consultation with Dr. Ronald Jorgensen. Id. at 31, 47. Again, I find this expense to be reasonable and will therefore reimburse it.

Lastly, Petitioner's request for the reimbursement of $1,086.64 worth of miscellaneous litigation costs, such as medical record requests and postage, is likewise reasonable under the circumstances presented by this case. Thus, I award the requested costs—a total of $7,086.64—in full.

CONCLUSION

Accordingly, in the exercise of the discretion afforded to me in determining the propriety of interim fees and costs awards, and based on the foregoing, I GRANT Petitioner's Motion for Interim Attorney's Fees and Costs.

I therefore award a total of $55,876.64 in interim fees and costs as a lump sum in the form of a check jointly payable to Petitioner and Petitioner's counsel, Mr. Andrew Downing, Esq., representing attorney's fees in the amount of $48,790.00, plus costs in the amount of $7,086.64.

In the absence of a motion for review filed pursuant to RCFC Appendix B, the clerk of the court SHALL ENTER JUDGMENT in accordance with the terms of this decision.7

IT IS SO ORDERED.