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GRAPHIC DATA SYSTEMS CORPORATION vs DEPARTMENT OF TRANSPORTATION, 94-000905BID (1994)
Division of Administrative Hearings, Florida Filed:Tallahassee, Florida Feb. 21, 1994 Number: 94-000905BID Latest Update: May 10, 1994

The Issue Whether the Respondent, State of Florida, Department of Transportation, (the "Department"), acted arbitrarily or illegally in deciding to award the Intervenor, Intergraph Corporation, the contract for RFP-DOT-93/94 9008? The parties stipulated that the Department did not act fraudulently or dishonestly in issuing its notice to award the contract to Intergraph.

Findings Of Fact Data Voice and its Relationship to Intergraph Data Voice, Inc., is certified by the Department of Management Services as a minority business enterprise within the following specialty area: Intergraph microstation CAD software, computer equipment, IBM computer equipment, NEC computer equipment, and other micro-computer equipment, software and accessories. Petitioner's Exhibit 1. Data Voice has had a business relationship with Intergraph Corporation at least since December 5, 1991, when it entered into a Distribution Agreement with Intergraph. The agreement described Intergraph as the marketer and manufacturer of highly sophisticated CAD/CAM equipment, including hardware and software. Recognizing that users would be properly served only with professional pre- sale and post-sale demonstration, orientation, training and support, and upon Data Voice's representation that it had the experience and resources necessary to explain, demonstrate and support Intergraph products, Data Voice undertook, among other responsibilities, the business of licensing, installing and supporting certain Intergraph products. Petitioner's Ex. No. 14. Data Voice later became a Value Added Dealer ("VAD") for Intergraph under the name "Intergraph Solutions Center" in an agreement effective June 7, 1993. Petitioner's Exhibit No. 11. Data Voice is one of a number of companies that Intergraph refers to as Intergraph Solutions Centers. The relationship was upgraded on August 27, 1993, when Data Voice became a Value Added Reseller, ("VAR"). Petitioner's Exhibit No. 10. Data Voice's status with Intergraph as a VAR was renewed in an agreement effective January 4 of this year. Petitioner's Exhibit No. 9. Intergraph has approximately 176 VARs in the country; seven in Florida in 10 locations, one of whom is Data Voice, headquartered in Melbourne. A VAR is a higher caliber reseller than a VAD. Daniel Thomas Marshall, Intergraph's Regional Channel Manager for the Southeast, refers to them as "professional" whereas VADs are low-level dealers or "storefronts," in a position to provide some support, but not to be "proactive" in all cases. Tr. 54. In contrast, "[VARs] have more of the application products in addition to the products listed under our VAD agreement." Tr. 54. The use of value added resellers is common in the computer industry. Other companies that utilize this indirect method for sales of their products include IBM, Hewlett-Packard, DEC, Sun Microsystems, Autodek, GeoPack, ESRI, and Pro-Engineer. VAR Pricing Benefits to End-Users End-users are the parties ultimately using the software or computer product. In this case, the Department will be the end-user. Because Intergraph sells products to its VARs at a discount, VARs are in a position to offer Intergraph products to end-users at a price below that offered by Intergraph itself. If the contract is awarded to Intergraph, Data Voice, as a VAR, will be selling Intergraph products directly to the Department at a price lower than if the Department were buying the products directly from Intergraph. Besides lower prices, a VAR can provide services to the user of an Intergraph product, such as installing Intergraph products and integrating those products with non-Intergraph software. Data Voice, however, despite customary arrangements and its own contractual power as an Intergraph Solutions Center, is not described in Intergraph's proposal as the provider of any specific services. See Findings of Fact 17 et seq., below. The RFP and the Responses of Intergraph and GDS Through the RFP, the Department sought proposals to implement a pilot project for the Office of Right of Way. The pilot project will result in the establishment of an automated system that meets the capability of importing graphic data from Department and local government CAD and GIS systems while maintaining the object intelligence of the graphic entities, if possible. Using graphic data imported from the CAD system to create a base map of the project, the prototype application would be developed by the proposer to access data stored in the Department's Right of Way Control System and link that data to the appropriate parcels identified in the base map. The system will be menu-driven and geared toward a user who has very little technical knowledge of computers. (Emphasis omitted.) Petitioner's Exhibit No. 16. The RFP provided further that The Department will add up to 20 points to the scores of firms (Non-CMBE) utilizing Certified MBE's as subcontractors for services or commodities as follows: 10 percent - 19 percent of total project dollars - 8 points. Petitioner's Exhibit No. 16. Both GDS and Intergraph submitted timely responses to the RFP. Joint Exhibit No. 1. Intergraph's response included Form "D", a form provided by the Department for "MBE Preference Points Certification." On the form, Intergraph stated that it would use Data Voice as a Minority Business Enterprise. Petitioner's Exhibit No. 3. One of the reasons Intergraph included Data Voice in its proposal was to obtain MBE preference points pursuant to the RFP. Joint Exhibit No. 1. The type of work to be provided by Data Voice is listed in Form "D" as "Software and services." (emphasis supplied). The dollar amount of Data Voice's participation is just enough to qualify for eight preference points for use of a certified minority business enterprise as a subcontractor. It is listed as $21,900, precisely 10 percent of the Total Maximum Amount of the price of Intergraph's work as shown on Form "C," the "Price Proposal Form" for "Implementation of a Geographic Information System (GIS)." Petitioner's Exhibit No. 3. (Part II-Price Proposal Number RFP- DOT-93/94-9008, "Intergraph Corporation's Approach to the Implementation of a Geographic Information System (GIS) Pilot Project for the Office of Right of Way.") Despite the reference on Form D to Data Voice's provision of services in addition to software, the remainder of the proposal does not describe services to be provided by Data Voice. Moreover, it is not clear from the rest of Intergraph's proposal what "services" are left to be performed by Data Voice. For example, despite testimony from Intergraph's Southeast Regional Channel Manager that Data Voice could install the Intergraph software for the Department and provide other support to assist the Department in making the software operational, Section 5.3 of a document included in Intergraph's proposal states: "Intergraph shall be responsible for unpacking, uncrating, and installing the ... Software and in all other respects making the ... Software operational." (emphasis supplied). Petitioner's Exhibit 3. See "Purchase Agreement Between State of Florida Department of Transportation and Intergraph Corporation." Furthermore, in Appendix A-1, Software Services of Intergraph's proposal the following is stated in Section 5.0, Scope of Work - Software: For the charges itemized in Appendix A of this Contract, Intergraph agrees to provide software services to maintain the software in operating condition. On-call service will be provided from Intergraph's Huntsville, Alabama, office via telephone communications between the hours of 7:30 a.m. and 7 p.m. Central Standard Time (Monday through Friday), or via other appropriate media when deemed necessary. If in-depth software maintenance is required, Intergraph may provide on-site services. (emphasis supplied). Intergraph's proposal abounds with other examples indicating that Intergraph will perform services related to software, ranging from Intergraph personnel listed as a software analyst and in other capacities to providing a toll-free phone-in service to Intergraph software support groups on a 24-hour basis. In none of these examples is Data Voice involved as a provider of services related to software or, for that matter, even mentioned. Nonetheless, witnesses in the employ of Intergraph maintained that Data Voice, as a supplier of software to the Department, would install the software and provide other support services. It is standard procedure for the entity that provides the software, in this case Data Voice, to install and support the software. Testimony to this effect was offered after Intergraph had written to the Department that, "Per our recent telephone conversation, we understand that Data Voice would now be precluded from providing the additional services as it was not so specified in our proposal." Petitioner's Exhibit No. 6. Unlike Intergraph, GDS determined after close examination that, without a subcontractor being part of their technical team in the effort to develop the application, there was no way to subcontract any meaningful part of its response. As a result, GDS did not propose to subcontract with a certified minority business enterprise and gained no preference points when the responses were opened and the results tabulated and posted. Opening of the Responses, Posting of the Results, and the Department's Decision The Department opened the responses to the RFP on January 14, 1994. On February 4, 1994, the Department posted the following results: GDS Intergraph Criteria Criteria 1: 2: Management Plan Technical/ Presentation Plan 20.33 30.33 22.00 34.33 Criteria 3: Work Plan 16.00 12.67 Criteria 4: Price 10.00 7.03 Criteria 5: Certified MBE 0.00 8.00 TOTAL 76.66 84.03 Based on these scores, the Department gave notice of its intent to award the contract to Intergraph. Had Intergraph not received 8 preference points for the participation of Data Voice as a subcontractor, GDS would have outscored Intergraph by 0.63 points, 76.66 to 76.03. With such scores, presumably the Department would have issued a notice of intent to award the contract to GDS. Concern of the Project Manager Intergraph's winning score led to a concern for Susan Day, an administrator of corridors and facilities for the Department, and project manager of the RFP with responsibility for compliance as to CMBE participation. She contacted the Department's legal counsel "to check into whether the MBE points were legal." Tr. 91. She contacted the Department's contractual services office to discuss it. And she contacted two people at the Department of Management Services. On February 9, 1994, she wrote Lee Kallett, Senior Sales Representative for Intergraph seeking "[i]mmediate clarification ... regarding the 'software and services' to be provided by the sub-consultant (Data Voice, Inc.) ...". The letter ended with a request, "Please provide me with the specifics regarding the software and services that will be provided by Data Voice, Inc." Petitioner's Exhibit No. 5. Mr. Kallett provided the Department with the requested quick response. On February 11, 1994, he wrote, In addition to reselling Intergraph products, Data Voice is also equipped to provide programming and data conversion services as well as customized documentation and training. It had been our original intent to have Data Voice perform some of these functions in conjunction with this project, thereby increasing the CMBE content of our bid. However, at the time that proposals were due, we had been unable to determine exactly how much of these activities could be addressed by Data Voice and so we identified them as the software provider only. Per our recent telephone conversation, we understand that Data Voice would now be precluded from providing the additional services as it was not so specified in our proposal. Petitioner's Exhibit No. 6. In reply, Ms. Day asked for more specificity. In a February 15 letter she asked Mr. Kallett to "identify the products, by name, and the cost per item to be provided by Data Voice, Inc." Petitioner's Exhibit No. 7. She needed complete information because the Department wanted to make an informed decision in light of the receipt of an intent to protest. Id. The next day, Mr. Kallett, by letter, provided a list of the software with Data Voice's price, as follows: Modular GIS Environment Systems Nucleus $5781 MGE Analyst 4129 MGE Projection Manager 4129 ORACLE RDMS Base Product 3302 ORACLE SQL * Plus Database Utility 306 DB Access - Runtime NT 124 CogoWorks 1652 MGE TIGER Translator 826 DB Access-Runtime Windows/DOS 413 MGE Project Viewer 1239 Total Petitioner's Exhibit No. 8. $21,901 The products are owned and developed exclusively by Intergraph with the exception of three: ORACLE RDMS Base Product priced at $3,302; ORACLE SQL * Plus Database Utility priced at $306; and, CogoWorks priced at $1652. The total price of the three non-Intergraph products is $5,260 leaving the total price of the Intergraph products to be $16,641. Data Voice Inventory The software products listed by Lee Kallett are not all kept in stock by Data Voice. Instead, Data Voice uses a "just- in-time" system of inventory. Under this system, products can be delivered to Data Voice overnight or within two days and, therefore, there is no necessity to keep products in inventory. Petitioner's Exhibit No. 17. The "just-in-time" system of inventory is standard in the computer industry. Tr. 49-50. There are exceptions to the "just-in-time" system of inventory used by Data Voice. For example, Oracle products are kept in stock. Petitioner's Exhibit No. 17, p. 18. Opinion of the DMS Bureau of Minority Business Assistance Thaddeus Fortune, compliance administrator, was one of the people at the Department of Management Services contacted by Susan Day. Ms. Day asked him whether credit would be approved for a minority business enterprise if they received a product from a prime contractor, did nothing to it, and then sold it back to the prime contractor. He indicated that such credit would not be approved. Tr. 82. But Raymond Bryant, certification administrator in the Bureau of Minority Business Assistance at the Department, testified that a vendor with expertise to sell computer products, install them, and provide support for those products, and certified by the Department as a minority business enterprise in those areas would not be regarded by him as a "pass-through." Tr. 80. And Mr. Fortune, when asked about this case, said that investigation would need to be conducted to determine whether Data Voice has some other role besides simply purchasing software from Intergraph and selling it back to Intergraph. Tr. 83. If, for example, the product was sold directly by Data Voice to the end-user, in this case to the Department rather than back to Intergraph, then Data Voice, in Mr. Fortune's opinion, would not be a conduit but a legitimate supplier. Tr. 84. If Data Voice provided support services to the Department, in addition to the software, it would not be considered a conduit by Mr. Fortune. Tr. 85. And Mr. Fortune would approve credit for CMBE participation if Data Voice in the capacity of a sub-contractor installed the software as well as provided it as part of a single price under the contract. Tr. 87. But, if Data Voice did not install it and only provided technical support as a consultant, Mr. Fortune would need to know the degree of technical support before reaching an opinion. Mere training by Intergraph of Data Voice to provide technical support by way of answering the end-users' questions, for example, would not reach a high enough level of support to allow approval of CMBE credit by Mr. Fortune. Tr. 87-88.

Recommendation It is, accordingly, RECOMMENDED: That the Department enter a Final Order which dismisses the bid protest brought by GDS. DONE and ORDERED this 10th day of May, 1994, in Tallahassee, Florida. DAVID M. MALONEY Hearing Officer Division of Administrative Hearings The DeSoto Building 1230 Apalachee Parkway Tallahassee, FL 32399-1550 (904) 488-9675 Filed with the Clerk of the Division of Administrative Hearings this 10th day of May, 1994. APPENDIX TO RECOMMENDED ORDER IN CASE NO. 94-905BID The following constitutes my specific rulings pursuant to Section 120.59(2), Florida Statutes, on the proposed findings of fact submitted by the parties in this case. Specific Rulings on Proposed Findings of Fact Submitted by Petitioner, Graphic Data Systems Corporation. Petitioner's findings of fact Nos. 1-15, 17, 18, 20, 21, 25- 29 have been adopted, in substance, insofar as material. With respect to petitioner's proposed finding of fact 16, the evidence did not establish clearly whether Data Voice's participation is limited solely to supplying software. With respect to petitioner's proposed finding of fact 19, the evidence established that the products referred-to are not kept in stock by Data Voice, but that a "just-in-time" system is used by Data Voice. Petitioner's proposed findings of fact 22, 23 and 24 are rejected. Data Voice has sold before to the general public at least Oracle RDMS base product. (Petitioner's Exhibit No. 17, Deposition of James Witherspoon, p. 18, lines 6-10. Specific Rulings on Proposed Findings of Fact Submitted by Intervenor, Department of Transportation Intervenor's proposed findings of fact 1-16 are accepted, in substance, insofar as material. With respect to Intervenor's proposed finding of fact 17, the first sentence is a conclusion of law. The second sentence is not accepted. It was not clearly established that Data Voice will provided services, only that it is standard procedure for Data Voice to do so. The proposal indicates Intergraph will provide services related to software but it may be that the proposal simply recognizes Intergraph's ultimate responsibility as the prime contractor for providing those services. It was not clearly established that Data Voice will not provide services either. The third sentence is accepted insofar as it is both useful and common in the industry for Data Voice to provide software directly to the Department at a lower price than would Intergraph. Specific Rulings on Proposed Findings of Fact Submitted by Respondent, Intergraph Corporation Respondent's findings of fact 1-17, and 20-24, in substance, are accepted insofar as material. With respect to finding of fact 18, see the ruling on Intervenor's finding of fact 17, above. COPIES FURNISHED: John O. Williams, Esquire Lindsey & Williams 1343 East Tennessee Street Tallahassee, Florida 32301 Ellen T. Chadwell, Esquire Beck, Spalla, & Barrios 1026 East Park Avenue Tallahassee, Florida 32301 Charles G. Gardner, Esquire Thomas H. Duffy, Esquire Department of Transportation 605 Suwannee Street Tallahassee, Florida 32399 Martha Harrell Chumbler, Esquire Paul Vazquez, Esquire Carlton, Fields, et al. 215 South Monroe Street Suite 500 Tallahassee, Florida 32302 Ben G. Watts, Secretary Department of Transportation ATTN: Eleanor F. Turner Haydon Burns Building 605 Suwannee Street Tallahassee, FL 32399-0450 Thornton J. Williams General Counsel Department of Transportation 562 Haydon Burns Building 605 Suwannee Street Tallahassee, FL 32399-0450

Florida Laws (6) 120.53120.57287.084287.092287.094376.03
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IN RE: BERNARD HART vs *, 91-001890EC (1991)
Division of Administrative Hearings, Florida Filed:Fort Lauderdale, Florida Mar. 25, 1991 Number: 91-001890EC Latest Update: Aug. 13, 1992

The Issue Whether the Respondent, Bernard Hart, violated Section 112.313(4), Florida Statutes, by accepting free cable television service from a company holding a franchise with the City of Tamarac, Florida? Whether the Respondent violated Section 112.313(6), Florida Statutes, by using his official position to obtain such free cable television services? Whether the Respondent violated Section 111.011, Florida Statutes (1987), by failing to disclose such free cable television service?

Findings Of Fact General. The Respondent, Bernard Hart, was elected Mayor of the City of Tamarac (hereinafter referred to as "Tamarac"), Broward County, Florida, in March, 1986. The Respondent was the Mayor of Tamarac at all times pertinent to the Complaint at issue in this proceeding. The Respondent was sworn in as Mayor of Tamarac on April 26, 1986. Prior to holding office as Mayor of Tamarac, the Respondent had never held any public elective office. The Respondent served as Mayor of Tamarac for approximately two years until March, 1988. When the Respondent served as Mayor of Tamarac, the position was a part-time position and the Respondent was paid $90.00 a week. The Respondent is approximately 80 years of age. The Respondent does not now hold public office. Cable Television Services in The City of Tamarac. During the term of the Respondent's office as Mayor of Tamarac cable television services in Tamarac were provided pursuant to a franchise granted from Tamarac. From June, 1983, until February, 1988, the franchise for the cable television system in Tamarac was held by American Cable Systems of Florida, Ltd. (hereinafter referred to as "American Cable"). In approximately February, 1988, Continental Cablevision, Inc. (hereinafter referred to as "Continental"), acquired control of American Cable and took over the management of cable television services in Tamarac. American Cable's and Continental's Free Cable Television Services. During all times relevant to this proceeding, it was the policy of American Cable and Continental (hereinafter jointly referred to as the "Cable Companies"), to provide free cable service to public officials in the areas the Cable Companies served, including Tamarac. Free cable television services were provided to public officials by the Cable Companies only if requested by the public official. During the time that the Respondent served as Mayor of Tamarac, public officials other than the Respondent, including some in Broward County, received free cable television services from the Cable Companies. Any public official that requested free cable television service from the Cable Companies was requested to "monitor" the service he or she received. The request to monitor, however, was not the real reason why the free cable service was provided to the public official. The Cable Companies did not expect any public official to report to the Cable Companies or expect that the Cable Companies would gain any useful information from any report. The request to monitor, when made, was made to make the public official feel more comfortable about getting a free service. Monitoring cable television services would not provide a great deal of useful information to the Cable Companies because the picture quality received at one location would not necessarily reflect the quality of the picture received at other locations. The reason that the Cable Companies provided free cable television services to public officials was described as "good will." It was assumed that providing free cable television services to public officials "couldn't hurt". Although the weight of the evidence failed to prove that any public official, including the Respondent, agreed to vote on any matter favorably to the Cable Companies or otherwise use their official position (or the Respondent's position) to benefit the Cable Companies, the free cable television services were provided by the Cable Companies in the hope that public officials, including the Respondent, would be favorably inclined to the Cable Companies. Free cable television services were provided to public officials to influence them to look favorably on the Cable Companies. The free cable television services provided by the Cable Companies to public officials were generally not available to persons, who were not public officials. Free cable television services were, however, provided to officials of some condominium associations and employees of the Cable Companies. As a general rule, the Cable Companies did not solicit, offer, or invite public officials to take free cable television services. The free cable services were only provided if the public official requested the services. American Cable did offer free services to some public officials in the "western part of Broward County in 1986". Tamarac is in the western part of Broward County. The weight of the evidence, however, failed to prove if the Respondent or any other official of Tamarac was approached by the Cable Companies and offered free cable television services. The Cable Companies have also provided free cable television services in municipal buildings, such as police departments, fire stations and city halls. When the Respondent took office as Mayor in 1986, free cable television services were being provided by American Cable to the Mayor's office in the Tamarac City Hall. Walter Falck, the Mayor of Tamarac from March, 1976, though March, 1984, had the cable outlet moved into the Mayor's office in the Tamarac City Hall. Mayor Falck did not, however, review cable services when he received a complaint about the service from a constituent. The Mayor referred all complaints to the Tamarac City Manager to handle. Free Cable Television Services Provided to the Respondent. On April 12, 1986, cable television was installed by American Cable in the Respondent's home. From April 12, 1986, until January 30, 1990, the Respondent received basic cable television service, pay channels other than an adult channel, and remote control from the Cable Companies. The cable television services received by the Respondent from the Cable Companies during and after his term as Mayor of Tamarac were received without any charge to, or the payment by, the Respondent. The Respondent did not request that the free cable television services be disconnected or that he be charged for the services at any time while he was Mayor of Tamarac or when he left office in March, 1988. During late 1989, or early 1990, an employee of Continental was reviewing a list of persons who were receiving free cable television services. The employee noticed the Respondent's name on the list. The employee knew that the Respondent was no longer a public official. Therefore, the Respondent was informed that he would have to begin paying for the cable television services he was receiving in order to continue receiving the services. The Respondent requested that the service be disconnected. The free cable television services the Respondent received from the Cable Companies were terminated on January 30, 1990, after he indicated he did not want to pay for the services and requested that they be disconnected. In light of the policy of the Cable Companies that free cable television services were provided only upon a request of a public official, it is concluded that the Respondent requested, directly or indirectly, that the free cable television services be provided to him. Pending Cable Television Service Rate Increase. Prior to the Respondent's election as Mayor of Tamarac, American Cable had requested that Tamarac approve a rate increase. Because of the number of complaints about the services provided by American Cable, the requested rate increase was tabled for six months. American Cable's rate increase request was still pending when the Respondent took office as Mayor of Tamarac and when the Respondent was first provided with free cable television services by American Cable. Subsequent to the Respondent becoming Mayor of Tamarac, the American Cable rate increase request was approved. On May 14, 1986, on first reading the rate increase request was approved unanimously. On second reading the rate increase request was approved 4-1. Both readings of the American Cable rate increase request occurred after the Respondent began receiving free cable television services from American Cable. The Respondent voted in favor of the American Cable rate increase request on both readings. The Respondent's vote was the last vote cast. The American Cable increase in rate was contingent upon certain outstanding problems being corrected by July 1, 1986. The rate increase raised the rates charged in Tamarac to the middle of the rates charged by America Cable. The weight of the evidence failed to prove that the Respondent voted in favor of the American Cable rate increase in 1986, in exchange for the free cable television services provided to him by American Cable. In January, 1987, Tamarac lost the right to regulate the rates that Cable Companies charged. Municipalities, however, still had the right to grant franchises to operate cable television systems within their jurisdiction after January, 1987. The Respondent's Reason for Accepting Free Cable Television Services. Mr. Falck, the former Mayor of Tamarac, had received numerous complaints from residents of Tamarac about the quality of cable television services in the area. When the Respondent became Mayor in 1986, the Respondent also received complaints from his constituents about cable television services in Tamarac. The Respondent received complaints prior to the approval of American Cable's rate increase. After becoming Mayor, the Respondent had the cable television service in the Mayor's office in City Hall removed. The Respondent was in the Mayor's office until approximately noon each day. The Respondent removed the cable television hookup from the Mayor's office because he did not want to spend the time he spent in the Mayor's office monitoring cable television. The Respondent reported complaints that he received while serving as Mayor of Tamarac to the City Manager. He did not call the Cable Companies directly and report any complaints or problems with the cable television service he was aware of. Other Tamarac officials, including former Mayor Falck, Helen Massaro, who served on the Tamarac City Council in 1972, and from 1974 to 1988, and Sydney Stein, who served on the Tamarac City Council from 1984 until 1988, reported complaints they received about cable television services to the City Manager to handle. The Respondent testified during the formal hearing that he accepted the free cable television services while he was Mayor of Tamarac because he "considered it a function that [he] was doing on behalf of the citizens of the city." Transcript of June 4, 1991, Formal Hearing, page 115, lines 13-14. The Respondent indicated that he accepted the free services so that he could "monitor" the service when he received constituent complaints. The Respondent's testimony is rejected because of the following facts: The Respondent was aware that reception varied from location to location; The Respondent never contacted the Cable Companies directly to report any results of his purported monitoring; The Respondent removed the cable hookup from the Mayor's office. Therefore, the Respondent was not able to perform his "monitoring" service during the part of each day that he was in the Mayor's office; The Respondent continued to receive the free cable television services after he was no longer the Mayor of Tamarac and his need to "monitor" the services ended. The Respondent also testified that Sydney Stein, a member of the Tamarac City Council when the Respondent became Mayor, suggested that he accept the free cable television service so that the Respondent would be able to determine whether the complaints were valid. The Respondent indicated that Mr. Stein offered to make the necessary arrangements with American Cable for the free service to be provided to the Respondent. Based upon the weight of the evidence, it is concluded that Mr. Stein did not make the arrangements with American Cable for the Respondent's free cable services. Even if the evidence had proved that Mr. Stein requested that American Cable provide the Respondent with free cable television services, he would have done so on behalf of, and as agent for, the Respondent. Based upon the fact that the Cable Companies provided free cable television services to public officials to influence them to look favorably on the Cable Companies, it is concluded that the Respondent was provided free cable television services by the Cable Companies during his term as Mayor of Tamarac to influence him in his official capacity. The weight of the evidence also proved that the Respondent should have known why he was being provided free cable television services. The Respondent had not received free cable television services prior to being elected Mayor of Tamarac. The Respondent should have been aware, therefore, that cable television services were not generally available to members of the public without charge. Immediately after his election he was provided the free cable service. He should have realized that the free service was being provided to him because he had become the Mayor of Tamarac. Shortly thereafter the Respondent was required to vote on a rate increase request from American Cable, the company that first provided him with the free cable service. The Respondent should have had no doubt at that time why he was being provided free cable television services. Value of the Free Cable Television Services. The retail value of the free cable television services that the Respondent received between April 12, 1986, and March of 1988, was $1,649.43. The retail value of the free cable television services that the Respondent received for the entire period of time that free services were provided to the Respondent was $3,416.46. Although the Respondent received part of the $3,416.46 worth of free cable television services after his term as Mayor of Tamarac expired, all of the free services were received as a direct result of his position as Mayor of Tamarac. The cost to the Cable Companies for the free services provided to the Respondent was relatively insignificant. Failure to Report. The Respondent did not report the value of the free cable television services he received while Mayor of Tamarac pursuant to Chapter 111, Florida Statutes (1987).

Recommendation Based upon the foregoing Findings of Fact and Conclusions of Law, it is RECOMMENDED that the Commission on Ethics enter a Final Order and Public Report: (1) finding that the Respondent, violated Sections 112,313(4) and 112.313(6), Florida Statutes, as alleged in Complaint No. 90-31; (2) concluding that the Commission has no jurisdiction over the Respondent's alleged violation of Section 111.011, Florida Statutes, and, therefore, that portion of Complaint No. 90-31 is dismissed; and (3) imposing a civil penalty of $7,000.00 on the Respondent. DONE and ENTERED this 21st day of August, 1991, in Tallahassee, Florida. LARRY J. SARTIN Hearing Officer Division of Administrative Hearings The DeSoto Building 1230 Apalachee Parkway Tallahassee, Florida 32399-1550 (904) 488-9675 Filed with the Clerk of the Division of Administrative Hearings this 21st day of August, 1991. APPENDIX TO RECOMMENDED ORDER The parties have submitted proposed findings of fact. It has been noted below which proposed findings of fact have been generally accepted and the paragraph number(s) in the Recommended Order where they have been accepted, if any. Those proposed findings of fact which have been rejected and the reason for their rejection have also been noted. The Advocate's Proposed Findings of Fact Proposed Finding Paragraph Number in Recommended Order of Fact Number of Acceptance or Reason for Rejection 1 and 4. 26 and 31. The weight of the evidence proved that the services was installed on April 12, 1986. 3 27. 4 28. 5-6 35 and 37. 7-8 See 29 and 41. 9 29. 10 Not supported by the weight of the evidence. The Respondent's testimony on this point was not credible. 11 30. 12 56. 13 52. 14 53. 15 Not supported by the weight of the evidence. See 55. 16 23. 17 24. 18 25. 19 47. 20 Not relevant and cumulative. 21-22 47. 23 45. 24 11. 25 19. 26 12 and 20. But see 21. 27 18 and 32. 28 49. 29 18. 30 14-15. 31 15-16. 32 Hereby accepted. 33 16. 34-35 48. 36 49. 37 50. 38 35, 37 and 51. 39* 48-51. * Appears as a second proposed finding of fact 38. The Respondent's Proposed Findings of Fact Proposed Finding Paragraph Number in Recommended Order of Fact Number of Acceptance or Reason for Rejection 1 1. 2 2. 3 3. 4 4. 5 8-9. 6-7 10. 8-12 Hereby accepted. 13 23-24. 14 24 and 42. 15 Not supported by the weight of the evidence. 16 33-34. 17 43. 18 13. Not supported by the weight of the evidence. Mr. Olmetti admitted that his testimony on this point was "total speculation." See 22. Although true, what is currently being provided is not relevant. 22 13 and 22. See 14-18. 23-27 Although these proposed findings of fact are generally true, they are not relevant to this proceeding. 28 See 12 and 20-21. 29 21. Official recognition that Tamarac is in western Broward County is taken. 30 18. See 21. Not supported by the weight of the evidence. Hereby accepted. See 32 and 49. 35 See 50-51. 36 See 18 and 50-51. 37 55. Not supported by the weight of the evidence. Not supported by the weight of the evidence. See 18 and 49. Not supported by the weight of the evidence. Hereby accepted. 42 44-45. 43 45. 44 5. Not supported by the weight of the evidence. The Respondent's testimony on this point was not credible. Although true, not relevant to this proceeding. The evidence also proved that the Respondent was well aware that Mr. Stein did not dictate what the Respondent should or should not do. 47 47. Hereby accepted. Not supported by the weight of the evidence. Mr. Stein merely testified that it was possible that made such a statement to the Respondent but that he did not known whether he actually did. 50-53 Not supported by the weight of the evidence. See 49. 54 Not supported by the weight of the evidence. Mr. Stein did not answer the question about whether he would release his records because an objection to the question was sustained as not being relevant. 55 43. 56 Hereby accepted. 57 45. 58 36. 59 See 37. The rate increase was not approved until all votes were cast. 60 38. 56. Why the Respondent failed to report the free cable service is not supported by the weight of the evidence. Not supported by the weight of the evidence. See 48. 63-64 Not relevant. 65 25 and 46-47. 66 Although generally true, this proposed finding of fact is not relevant. 67 36. 68 39. Not supported by the weight of the evidence. The improvements were made before the rate increase was finally approved. Although generally true, not relevant. 71-72 41. 73-74 Although generally true, not relevant. 75 Not supported by the weight of the evidence. The witnesses who testified on this matter indicated that his testimony about what discounts the Respondent might have been entitled to was merely speculation. 76-77 Although generally true, not relevant. COPIES FURNISHED: Virlindia Doss Assistant Attorney General Department of Legal Affairs The Capitol, Suite 1601 Tallahassee, Florida 32399-1050 Harry Boreth, Esquire Lloyd Glasser, Esquire GLASSER & BORETH 8751 West Broward Boulevard Plantation, Florida 33324 Bonnie J. Williams Executive Director Commission on Ethics The Capitol, Room 2105 Post Office Box 6 Tallahassee, Florida 32302-0006

Florida Laws (12) 104.31112.312112.313112.3148112.317112.320112.322112.324120.57120.68775.082775.083 Florida Administrative Code (1) 34-5.010
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IN RE: SENATE BILL 26 (STACIE WAGNER) vs *, 07-004279CB (2007)
Division of Administrative Hearings, Florida Filed:Longwood, Florida Sep. 17, 2007 Number: 07-004279CB Latest Update: May 02, 2008

Conclusions Mr. Klein had a duty to operate the van he was driving on the day of the accident with reasonable care. See ss. 316.183(1), 316.1925(1), F.S. Mr. Klein breached that duty when he was distracted by a cellular phone call at or around the time of the accident or otherwise not paying full attention to the road at the time of the accident. Mr. Klein’s negligent operation of the van was a proximate cause of the accident that resulted in Angelica’s death. Mr. Klein was acting within the course and scope of his employment at the time of the accident. Therefore, the County is responsible for Mr. Klein’s negligence. Angelica violated s. 316.130(10) and/or (11), F.S., when she attempted to run across SR 436 in the middle of the block rather than at a cross-walk and, as a result, Angelica’s own negligence contributed to her death. The percentage of fault allocated to Angelica by the jury -- 39 percent -- is reasonable under the circumstances. Ms. Wagner’s failure to supervise Angelica on the night of the accident was, in my view, irresponsible and unreasonable. Ms. Wagner knew or should have known that Angelica might cross SR 436 based upon prior instances of her crossing the road without permission. Furthermore, it is irresponsible and unreasonable for Ms. Wagner to allow an 11-year-old child to be unsupervised and to stay out on her own until 9:00 p.m., which was after dark. Ms. Wagner’s negligent supervision of Angelica contributed to her death because if she had been supervised she would not have gone across SR 436 in the first place. Thus, notwithstanding the jury verdict on this issue, I find that a portion of the fault for Angelica’s death should be apportioned to Ms. Wagner and, in my view, a figure of 10 percent is reasonable. In summary, I conclude that liability for Angelica’s death should be apportioned as follows: 51 percent to the County; 39 percent to Angelica; and 10 percent to Ms. Wagner. As to the damages, I find the amounts awarded by the jury -- $8,000 in funeral expenses and $1.4 million in non-economic damages -- to be reasonable. The amount of the claim bill should be reduced to reflect a set-off of the $8,000 received by Ms. Wagner from another source (i.e., Angelica’s uncle) to pay the funeral expenses and to reflect the allocation of a portion of the fault to Ms. Wagner. As adjusted, the claim bill should be for $652,080, which is calculated as follows: $1,408,000 (verdict) x 51% (County’s revised share of liability) = $718,080 + $42,000 (taxable costs) - $100,000 (partial satisfaction by County) - $8,000 (set-off for funeral expenses paid by uncle). ATTORNEY’S FEES AND LOBBYIST’S FEES: The claimant’s attorney provided an affidavit stating that that attorney’s fees will be capped at 25 percent in accordance with s. 768.28(8), F.S. The attorney’s fees will be $163,020 if the bill is approved at the amount recommended. The lobbyist’s fees are in excess of the 25 percent attorney’s fee, and according to the contract between the claimant’s attorney and the lobbying firm, the lobbyist’s fees will be an additional 5 percent of the final claim. Thus, the lobbyist’s fees will be approximately $32,604 if the bill is approved at the amount recommended. The bill, as filed, provides that payment of attorney’s fees, costs, and lobbyist’s fees are limited to 25 percent of the final claim. If that language remains in the bill and the claim is paid in the amount recommended, the claimant will receive $489,060 and the balance of $163,020 will go towards attorney’s fees, costs, and lobbyist’s fees. If that language was not in the bill, the claimant would receive only $456,456. LEGISLATIVE HISTORY: This is the second year that this claim has been presented to the Legislature. Last year’s bill, SB 62 (2007), was not referred to committee. RECOMMENDATIONS: For the reasons set forth above, I recommend that Senate Bill 26 (2008) be reported FAVORABLY, as amended. Respectfully submitted, T. Kent Wetherell Senate Special Master cc: Senator Gary Siplin Faye Blanton, Secretary of the Senate House Committee on Constitution and Civil Law Counsel of Record

Florida Laws (3) 316.130316.183768.28
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SOUTHERN COMMUNICATIONS GROUP vs. DEPARTMENT OF GENERAL SERVICES, 88-006294CVL (1988)
Division of Administrative Hearings, Florida Number: 88-006294CVL Latest Update: Oct. 23, 1989

The Issue The issues to be resolved in this proceeding concern whether Petitioner materially failed to comply with certain state contract conditions and whether, pursuant to pertinent rules, the Petitioner should be removed from the approved "vendor's list" and thereby precluded from bidding on proposed procurements of the Respondent agency.

Findings Of Fact Southern Communications Group was a partnership consisting of Mr. Daus, Timothy Barfield and another individual as general partners at the time Southern's bid for the telephone procurement in question was submitted. Southern is on the approved vendor's list maintained by DGS and is a qualified State contractor. Some time in early January 1988, after the subject contract was awarded to Southern, Tabco Enterprises, Inc. acquired Southern Communications Group, at which approximate time Mr. Barfield assumed management of the operation of Southern Communications. The Division of Purchasing of the Department of General Services is the state agency responsible for preparation and administration of state contracts for various commodities. State agencies are obligated to use these contracts. The Division of Purchasing of DGS is responsible for maintaining a list of approved vendors and has authority under Rule Chapter 13A-I, Florida Administrative Code to remove vendors who failed to perform as obligated under State contracts. One of the State wide commodities contracts prepared and administered by the Division of Purchasing is for "telephone instruments - not installed". Ms. Cherrie McClellan is a Purchasing Specialist with the Division who is responsible for the administration of this contract. She prepared the bid packets for the telephone instrument contract underlying the dispute in this case, contract No. 482-730-030-W (the contract). She prepared the bidding documents involved based upon general conditions promulgated by the Division, certain special conditions she prepared herself and technical specifications supplied by DGS's Division of Communications. She then issued the bid package to vendors who were on the previously existing mailing list, including the Petitioner. General condition Four E of the Invitation to Bid (ITB) states in pertinent part: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current model at the time of this bid) Prior to the bid award DGS had already interpreted and expressed the policy to the effect that the term "new" meant unused, never before installed, telephone equipment which is an acceptable current production model. The agency received a number of bids including one from Southern. During the bid evaluation Ms. McClellan noted that one bidder's price seemed unusually low based upon her experience with new telephone prices. She examined that bid and learned that the low prices were for re-manufactured as opposed to new telephone equipment. This bidder was notified of this fact and was thereafter disqualified from the bid award process for its failure to offer new equipment. Thereafter Ms. McClellan also noticed that prices in the bid submitted by Southern were unusually low and similar to those of the disqualified bid. Consequently, she attempted to contact Mr. Norris Daus who had submitted the Southern bid. After a number of unsuccessful efforts, she reached Mr. Daus by telephone on October 3, 1987 and inquired whether his quoted prices were for new as opposed to re- manufactured or refurbished instruments. Mr. Daus verbally confirmed that the prices were for new equipment. Mrs. McClellan's supervisor, Mr. John Fain, was also aware of the unusually low prices submitted by Southern in response to the ITB and he too conversed with Mr. Daus by phone. According to Mr. Fain, Mr. Daus confirmed that he understood that the bid called for new equipment. Mr. Daus, however, at hearing, testified initially that he had not spoken with Mrs. McClellan and then later said that he had no recollection of speaking with her. He contended that she had called him in January of 1988, after the contract was entered into. His testimony is somewhat equivocal and is not deemed as accurate as that of Mrs. McClellan and Mr. Fain and therefore, based upon the totality of the corroborating circumstances in evidence, including Mrs. McClellan's handwritten memo recording her efforts to contact Mr. Daus, is rejected in favor of her testimony and that of Mr. Fain. In any event, in December of 1987, Southern was awarded the contract based in part on the verbal representations of Mr. Daus to the effect that the telephones to be supplied were to be new instruments and not re-manufactured or re-furbished ones. The contract term commenced on January 20, 1988 and should have run through January 19, 1989. Early in the contract period, Mrs. McClellan received a complaint from a State agency reporting that Southern had supplied telephones under the contract which were not new instruments. She telephoned Mr. Barfield with Southern to inquire about this matter and requested that he come to her office to discuss the agency's complaint. Mr. Barfield testified, however, that the visit to her office was at his own instigation in order to learn more about his obligations under the contract and that only general issues about his obligations under the contract were discussed. Mrs. McClellan, however, discussed specifically her prior conversation with Mr. Daus, her concerns that the contract called for new equipment only and that they had reports that re- manufactured equipment was being supplied in some instances. She further testified that Mr. Barfield agreed to stop shipping re-manufactured instruments and to supply only new equipment thereafter. In view of the fact, established in evidence, that DGS had already expressed concerns to Mr. Daus about the provision of re-manufactured equipment instead of new before the conversation with Mr. Barfield, Mrs. McClellan's testimony is accepted concerning the subject matter of and the communications made during the meeting in question over that of Mr. Barfield. Later, in early 1988, Mrs. McClellan received other agency complaints concerning Southern's performance under the contract to the same effect, that is, that re-manufactured telephones instead of new ones were being supplied. After reviewing a number of these complaints, she again telephoned Mr. Barfield and confronted him with the complaints, directing him in March, 1988, to ship only newly manufactured equipment. Neither Mr. Daus nor Mr. Barfield had outwardly disagreed with Mrs. McClellan's interpretation of the word "new" and neither requested any written interpretation of that term. Mr. Barfield admitted that Mrs. McClellan directed him, in March 1988, to ship only newly manufactured equipment. Mrs. McClellan forwarded the complaints from the agencies which had received non-compliant instruments from Southern to Mr. Barfield. At least one non-compliant telephone instrument had been delivered to the University of North Florida. Non-compliant ten button telephones were delivered to the Palm Beach Detention Center, two non-compliant six button DTMF telephones were delivered in Crestview, Florida on behalf of the Apalachee Correctional Institution and two non-compliant telephones were supplied through the Apalachee Correctional Institution for delivery to DeFuniak Springs. Additionally, a non-compliant telephone instrument was delivered to District 11 of the Department of Health and Rehabilitative Services. DGS' Exhibits 6-10 relate to these complaints. Mr. Barfield received all of these complaint letters from Mrs. McClellan but only replaced telephone instruments at the University of North Florida with new, unused ones. Mrs. McClellan received certain telephones from the agencies which were allegedly non-compliant, re-manufactured ones which had been supplied these agencies by Southern. She forwarded these to Florian "Sam" Houston, the Supervisor of the Access Systems Section, Division of Communications. She requested that he examine the telephones in question to determine if they were in compliance with the contract requirements, that is, new and unused telephones, or alternatively, whether they were re-manufactured telephones. Mr. Houston is a telecommunications expert with over 17 years experience in the communications and aerospace telecommunications industry. His section is responsible for all telephone systems supplied to the State agencies. His staff prepared the technical specifications for the contract in question and he himself reviewed those specifications. He and his staff examined the three telephones submitted for inspection and determined that they contained used parts and were therefore not new telephones as required by the contract. Mr. Houston sent Don Daniels of his staff to perform field inspections of certain telephones supplied by Southern. Mr. Daniels thus found four non- compliant telephones in West Palm Beach, two in Crestview and two more in DeFuniak Springs, referenced above. DGS Exhibit 6 is the notification from the agency to Southern that a sample telephone instrument had been found to be non-complaint with the contract specifications and DGS thereby gave Southern Communications ten days to correct that situation or to be found in default on the contract. DGS Exhibits 7-10 are similar letters informing Southern of similar failures to perform with reference to the other non-compliant telephones referenced above. Each letter gives Southern ten days to comply or be found in default. A re-manufactured telephone involves a previously used instrument which is taken out of service, disassembled, thoroughly cleaned with any broken or unserviceable parts being replaced. It is then re-assembled to certain standards. When a re-manufactured phone is resold for further use, it must meet Federal Communications Commission standards. Those standards refer, however, to the transmitting and receiving capability and do not relate to the durability of the instrument itself. "Refurbishing" generally involves a less detailed re- juvenation process involving cleaning and placing in serviceable working order. Both terms describe the process of creating a finished product which contains used original parts. Mr. Michael Johnson, whose company supplied the re- manufactured instruments to Southern Communications which are in dispute here established that those terms are in reality interchangeable. In any event, DGS uses a ten year life expectancy for telephones on State contracts assuming those are new telephones. Ten years is the normal life expectancy accepted in the industry for new telephones. The life expectancy for re- manufactured instruments is significantly less and in some cases only five years. A decreased life expectancy of such instruments is due to the re-use of used components, some of which may already surpass the original life expectancy in the original condition instruments. In fact, according to Mr. Johnson, his company might even use twenty year old parts in some re-manufactured phones. While it is true that re-manufactured phones carry identical one year warranties as do new phones, the re-manufactured phones are not the service equals of new phones because re-manufactured instruments will not last as long and any telephone is used much longer than the warranty period itself. Re-manufactured phones appear to the casual observer and to the layman to be new phones. Casual inspection of such a telephone will not reveal any differences from a new telephone. The difference between new and re-manufactured instruments only becomes obvious when their covers are removed and they are disassembled and inspected. When State agency telephones are no longer needed for whatever purpose, they are declared surplus and sold or traded in. When they are traded in, re-manufactured phones have a significantly lower value than new phones, largely due to their used life expectancy versus that of new telephones. It is also true that re-manufactured telephones cost both the supplier and the purchaser significantly less than new instruments. Southern does not dispute that it supplied re- manufactured telephone instruments to users of the State contract in question. It maintains, however, that re-manufactured phones are the equivalent of new phones and that the specifications in the ITB documents regarding new phones was not specific enough to show any indication that re-manufactured phones were non- compliant and that since re-manufactured phones meet "FCC" specifications and carry the same warranty as a new telephone that they are no different than new telephones. In view of the above findings, however, re-manufactured phones are not the functional equivalent of new telephones because of their shortened useful life. In any event, Southern is belatedly disputing the nature of the specification regarding new telephones in the ITB and in the contract. It accepted without protest the provision in the Invitation to Bid documents and in the contract concerning "new" telephones, quoted above. Moreover, through communication by Mrs. McClellan to Mr. Daus before the contract was actually awarded, Southern was verbally informed of the Department's policy concerning what it deemed new phones to mean and that policy was proven by the testimony of Mrs. McClellan concerning her conversation by phone with Mr. Daus, as well as the fact that she had previously stricken the bid proposal of another vendor because that vendor was proposing to supply re-manufactured telephones. Southern should have known at the time that it was awarded the contract that re-manufactured equipment was not acceptable. Mr. Fain and Mrs. McClellan had provided adequate notice of this by their verbal contact with Mr. Daus. Clearly Southern knew that re-manufactured equipment would not be acceptable well before it cancelled the contract at any rate. Mr. Barfield admitted that Mrs. McClellan directed him to ship only newly manufactured equipment in March, 1988. Neither he nor Mr. Daus, before or after award of the contract, ever disagreed openly with the agency's interpretation of the word "new" in the specifications. Neither of them, nor any person on behalf of Southern, requested any written interpretation or clarification of that word in the specifications prior to bidding or at any time thereafter. The exact number of telephones supplied as re- manufactured by Southern is unknown. Southern supplied a total of 1723 telephones. The only way to determine the exact number of re-manufactured instruments would be through field examination of each phone sold by Southern or possibly through records that Southern may maintain concerning orders from its suppliers, and its inventory, if such exist. They are not in evidence however. In any event, Southern continued to ship re- manufactured instruments even after the March 9, 1988 conversation between Mr. Barfield and Mrs. McClellan wherein she instructed him to cease that practice. Mr. Barfield's testimony is indefinite on the question of when Southern ceased shipping re- manufactured instruments under the contract, if at all. Mr. Barfield testified at one point that only originally manufactured equipment was shipped after his March, 1988 conversation with Mrs. McClellan, but he later testified that he continued to ship re-manufactured equipment after that conversation, but stopped at some point thereafter. He did not establish when that was. Although directed by the Department to replace those re-manufactured instruments with new telephones, Southern replaced no re-manufactured instruments other than those supplied to the University of North Florida. Mr. Barfield stated in his testimony that he did not intend to replace any more re- manufactured telephones. DGS has not followed a policy or practice of accepting re-manufactured equipment pursuant to such a contract. Mr. Herman P. Barker is an expert in State procurement. He has been employed in that field since 1967. He was unaware of any instance where refurbished or re-manufactured telephones have been accepted when a contract calls for new equipment. Agencies using the State contract for such purchases typically deal directly with the approved contractor. The agencies receive the items which are the subject of such a contract and determine themselves whether the proper models have been delivered. The agencies, however, do not have the necessary expertise to perform technical evaluations of each instrument received and are not required under the terms of such contracts, including this one, to disassemble goods in order to make inspections and evaluations before acceptance upon the delivery of the instruments. If an agency cannot resolve a problem with a vendor, the agency then refers the matter to DGS and the DGS Purchasing Agent for the commodity in question gathers information about the dispute and contacts the contractor. Two contract users contacted Southern directly, Mr. McMullen of the University of North Florida and William A. Walker. Mr. Walker asked Southern to supply new instruments and agreed to return the re- manufactured ones upon receipt of the new instruments. Southern did not respond to Mr. Walker's request for new telephones nor did it replace other telephones as directed by DGS. Southern has taken the position that the agencies are precluded from challenging any purported nonconformance with the contract after they have accepted delivery of the instruments. Southern maintains that the agencies had an opportunity to inspect the instruments upon receipt, and if no complaint was registered with the contractor upon that initial inspection and acceptance, then title to the instrument passed and no complaint of non-performance of the contract with regard to those instruments may be thereafter asserted. The Petitioner contends that the place and method of inspection was fixed by the contract between the parties here as being the place of destination.1/ The fact remains, however, that the purchasers or recipients of the goods under the contract here, the agencies, did act within a reasonable time after delivery to complain of the nonconformance of the instruments. That is, the defects in the instruments were latent defects, not readily discernible upon delivery of the instruments to the purchasers and users because the instruments did operate as specified. The fact that they contained used parts and were re- manufactured instruments was not readily discernible without disassembling each unit. Thus, under the circumstances of this case, involving the latent nonconformance of the instruments, the rejection of the instruments by the agencies who happened to learn, at some time after delivery, that they were previously used instruments, must be deemed to have come within a reasonable time after delivery or tender. Notification of that fact by the agency to Southern was therefore seasonable./2 The defects involved in these instruments are not such that the personnel of the agencies should have discovered the nonconformance upon delivery because the nonconformance with the contract specification was not readily discernible to anyone who had no expertise in the manufacture and assembly of telephone instruments. The seller, Southern, was informed within a reasonable time after personnel of DGS, who did have expertise in such matters, discovered the nonconformance (when Mr. Houston's employee performed the inspections and evaluations of the instruments about which the agencies had raised questions.) Thus it is found that the "buyers", the agencies, did notify Southern within a reasonable time after they should have discovered the "breach".3/ Southern did not replace any other telephones as directed to by DGS except for those supplied to the University of North Florida. In response to some of DGS' letters, Southern did issue United Parcel Service "call tags" or "pick up orders" to some of the agencies. Southern provided no explanation of the purpose of these call tags to the agencies. It was not shown that all these agencies had knowledge that they had been supplied re-manufactured, as opposed to new telephones, upon the point of the receipt of these call tags. Southern received one telephone to exchange in response to these call tags. The agencies needed to have phones available to them and could not relinquish the nonconforming telephones and then be forced to wait on supply of new ones without phone service during the interim. Ultimately, DGS determined that Southern Communications should be held in default for failure to supply compliant equipment under the contract and noticed Southern of its intent to remove it from the approved bidders' list.

Recommendation Having considered the foregoing findings of fact, conclusions of law, the evidence of record, the candor and demeanor of the witnesses and the pleadings and arguments of the parties, it is, therefore, RECOMMENDED that a Final Order be entered by the Department of General Services removing Southern Communications Group, a division of Tabco Enterprises, Inc. from the State approved vendor list, until such time as that entity identifies and replaces all re-manufactured instruments which it sold under the subject contract or reimburses the Respondent for the costs of cover and re-procurement. DONE and ENTERED this 23rd day of October, 1989, at Tallahassee, Florida. P. MICHAEL RUFF Hearing Officer Division of Administrative Hearings The DeSoto Building 1230 Apalachee Parkway Tallahassee, Florida 32399-1550 (904) 488-9675 Filed with the Clerk of the Division of Administrative Hearings this 23rd day of October, 1989.

Florida Laws (5) 120.57287.042672.513672.602672.607
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HEALTHPLAN SOUTHEAST, INC. vs AGENCY FOR HEALTH CARE ADMINISTRATION, 93-002721RX (1993)
Division of Administrative Hearings, Florida Filed:Tallahassee, Florida May 19, 1993 Number: 93-002721RX Latest Update: Nov. 30, 1993

The Issue Whether or not existing rule 59A-12.006(3)(d) F.A.C., the Health Maintenance Organization (HMO) rule, constitutes a valid agency exercise of delegated legislative authority.

Findings Of Fact Existing Rule 59A-12.006(3)(d) F.A.C. provides: 59A-12.006 Quality of Care. Each HMO or PHC shall: Ensure that the health care services it provides or arranges for are accessible to the subscriber with reasonable promptness. Such services shall include, at a minimum: (d) Average travel time from the HMO geographic services area boundary to the nearest primary care delivery site and to the nearest general hospital under arrangement with the HMO to provide health care services of no longer than 30 minutes under normal circumstances. Average travel time from the HMO geographic services area boundary to the nearest provider of specialty physician services, ancillary services, specialty inpatient hospital services and all other health services of no longer than 60 minutes under normal circumstances. The AHCA shall waive this requirement if the HMO provides sufficient justification as to why the average travel time requirement is not feasible or necessary in a particular geographic service area; The existing rule in final form, supra, was adopted in February 1992 following extensive "workshopping" and other public hearing procedures. There is no suggestion herein that there are any enacting defects with regard to this rule. Validity of the rule is challenged solely under Sections 120.52(8)(c), (d), and (e) F.S. [1992 Supp.]. The grounds of invalidity alleged are that: The rule enlarges, modifies, or contravenes the specific provisions of the law implemented, i.e., Section 641.49, Section 641.495(3) and Section 641.56, F.S.; The rule is vague, fails to establish adequate standards for agency decisions, or vests unbridled discretion in the agency; or The rule is arbitrary and capricious. Petitioner, Healthplan Southeast, Inc., (Healthplan), is a Florida corporation based in Tallahassee, Florida, and is a health maintenance organization (HMO) which provides comprehensive health care services to its subscribers. Petitioner has requested a waiver under the challenged rule. The agency's denial of that request for a waiver is the subject of DOAH Case No. 93- 2606, and involves disputed issues of material fact. Respondent, Agency for Health Care Administration (AHCA), is the state agency charged with the responsibility of implementing, interpreting, and enforcing the rules adopted pursuant to the authority set forth in Section 641.56, F.S. The Department of Health and Rehabilitative Services, (HRS), adopted Rule 10D-100.006(2)(a), the predecessor to Rule 59A-12.006(3)(d) as an agency rule in 1988. At the time of adoption of Rule 10D-100 in 1988, Ralph Gray was Unit Manager of the Managed Care Unit at HRS and was responsible for promulgating and implementing the rule. At the time Mr. Gray inherited the responsibility of promulgating Rule 10D-100, some preliminary work had already been performed and a draft rule existed which already included a requirement that the average travel time to the nearest primary care delivery site or the nearest institutional service site be thirty minutes or less. Mr. Gray accepted the draft that he inherited and moved forward with the rule adoption process without doing any independent investigation to determine the origin or validity of the thirty minute average time requirement. The rule as it was originally adopted in 1988, provided that HMOs should ensure that health care provided for subscribers was accessible with reasonable promptness by ensuring that the average travel time from an HMO geographic service area boundary to the nearest primary care delivery site or to the nearest institutional service site would be no longer than thirty minutes under normal circumstances. The specific language of the rule, as it existed from 1988 until February 1992, simply required an HMO to ensure that a subscriber had access to either a primary care delivery site or an institutional service site within an average travel time of thirty minutes. The rule as it was applied by the agency from 1988 until February 1992 did not require that an HMO provide a subscriber access to both a primary care delivery site and an institutional service site within thirty minutes. Neither did the rule as applied from 1988 to 1992 require that the institutional service site be under contract with the HMO. Amendments to Rule 10D-100 were proposed in 1991 in response to amendments to Chapter 641, Part IV, F.S. enacted by the 1991 Legislature and to establish additional quality of care standards for HMOs and Prepaid Health Clinics (PHCs). In 1991-1992, Ralph Gray was again the person in charge of implementing amendments to Rule 10D-100 that were necessary in order to comply with the statutory changes in 1991. Mr. Gray assembled a team to assist him in the rule adoption process. In addition to Mr. Gray, the team consisted of Linda Enfinger, Registered Nurse Specialist with the agency's HMO Unit and Dr. James Conn, M.D., Consultant to the Agency Office of Licensure and Certification. The rule amendments at issue herein included a change from "or" to "and" in the language of the rule which resulted in the thirty minute average travel time requirement being applicable to both primary care delivery sites and general hospitals under arrangement with the HMO to provide health care services. This change was not specifically mandated by the changes to Chapter 641 F.S. adopted by the Legislature in 1991. The change from "or" to "and" came about because of concern informally expressed to team members about HMO subscribers in northern Dade County and in Broward County having to travel long distances over considerable periods of time in congested traffic situations to obtain hospital services, and focused upon the Miami--Ft. Lauderdale population concentration corridor which is complex in roadways and traffic patterns and in its number of people and motor vehicles. There were no formal written complaints espousing the foregoing concept of traffic congestion and excessive distance to HMO provider hospitals in Dade and Broward counties, and the agency neither conducted nor commissioned any specific formal review or study to verify the presence or absence of such a problem either in Dade--Broward or in any other geographic area of the state. However, Mr. Gray reviewed listings of their providers supplied to the agency by HMOs and determined for himself that there were accessibility problems in the Dade--Broward area. No issue or concern clearly in opposition to the thirty minute average travel time restriction was raised in any workshop or public hearing during the 1991-1992 rule amendment process. Petitioner did not appear at the December 19, 1991 public hearing. Letters from the public in response to that public hearing did not contain adverse comments regarding the thirty minute travel requirement. Letters from the public during this process generally supported the time requirement upon accessibility grounds. A concomitant thrust of the public comment letters was to the effect that the agency should encourage HMOs to sign- up licensed local general hospitals in rural areas such as Madison County because of the need for such services from the HMOs. Opinion testimony offered at formal hearing herein that the thirty minute average travel time requirement as included in the predecessor rule was probably originally based on federal regulation 42 CFR 5 was speculative and unpersuasive. However, it is clear that the time limit, at least, was carried over from the 1988 HRS rule. No witness knew with certainty that the 1983 version of 42 CFR 5, dealing with the federal criteria for designating geographic areas having shortages of primary medical care professionals, was taken into consideration at the time the state's 1988 HMO rule was drafted. The 1992 version of 42 CFR 5 apparently applies to correctional institution populations who must usually have care providers travel to them, and became effective in October 1992, eight months after the new rule amendments were finally promulgated. On the other hand, the use of the thirty minute average travel time figure in CFR from 1983 to date is indicative of a continuing industry standard. Mr. Gray and Dr. Conn each had the "sense" or "impression" that thirty minutes average travel time was an industry standard. Mr. Gray's opinion in this regard was based on an absence of any serious question or challenge to this provision at any of the public meetings during the 1991-1992 rule amendment process. Dr. Conn's opinion was partly based on the same factor. However, his opinion is more persuasive because it is based, in part, upon his personal experience in the private health industry sector as Medical Director of the Capital Health Plan HMO from 1981 through 1982. During the amendment process, the agency did not conduct any formal studies to determine whether the thirty minute average travel time requirement had any validity or in any way satisfied the statutory mandate to ensure access to health care services with reasonable promptness. However, at formal hearing, the consistent and unrefuted expert medical and nursing testimony was to the effect that excessive travel time can exacerbate bone fracture, shock, and hemorrhaging. Dr. Conn specifically testified that there are many medical conditions that need to be evaluated capably within thirty minutes of the onset of symptoms. Medical physician Conn and nurse administrator Enfinger, as experts in their fields, recited factual examples from their own professional experience of emergency room protocols and general hospital "on-call" physician rosters which require response time ranging from 15 minutes to 45 minutes of notification of the occurrence of trauma. Dr. Conn testified as an acknowledged expert in managed health care that the rule's thirty minutes average travel time provision is a good and adequate interpretation of the statutory mandate of the enabling legislation at Section 641.495(3) F.S., to ensure that HMOs provide health care services to their subscribers with reasonable promptness with respect to geographic location. According to Mr. Gray, the 1991-1992 rule amendment changing the words "institutional service site" to "general hospital under arrangement with the HMO" occurred because the term "general hospital" was thought by agency personnel to be synonymous with "institutional service site" and because "general hospital" was thought to be less confusing due to generally understood industry perceptions of the term. There is no evidence in this record to the contrary. The change of terms within the rule from "institutional service site" to "general hospital under arrangement with the HMO," did not draw comments or raise concern during the rule amendment process, and Dr. Conn testified convincingly at formal hearing that a primary care physician's office would probably not have the technical equipment or personnel capabilities of treating severe emergencies, capabilities that would be present at a general hospital. HMO subscribers are in the nature of a captive audience in that they are not free to select from any provider if they wish to continue to enjoy the reduced cost benefits of the HMO provider contract. Emergency-type treatment for a subscriber must be paid for by his HMO even if that treatment was rendered in a health care facility not signed up with the HMO. Roberta Agner, administrator of Madison County Memorial Hospital, testified that the rule as amended acts to protect those subscribers receiving HMO services and the HMO itself by insuring adequate health care through the HMO. Ms. Agner's foregoing opinion is colored by the fact that without the new rule in effect, the Petitioner's HMO subscribers in Madison County may come to Ms. Agner's hospital, which is currently not signed up with Petitioner's HMO, only for life and death situations if they are to remain assured of payment of their fees by their HMO. Nonetheless, Ms. Agner's testimony is credible that HMO subscribers sometimes perceive symptoms such as acute chest pain as an emergency situation and utilize a local non-HMO facility only to discover after diagnosis and treatment that the HMO does not acknowledge the situation as a compensable emergency (life or death situation) because upon medical hindsight, the precipitating symptom is not, in fact, a heart attack. She gave several similar medical conditions that routinely result in such disputes. The greater weight of all the evidence is that prudent patients and hospital emergency rooms must treat these symptoms initially as emergencies. From this, the undersigned reasonably infers that the absence of the thirty mile rule could have a life- threatening "chilling effect" on HMO subscribers promptly seeking truly necessary emergency health care for fear of making an expensive wrong self- diagnosis. Without the challenged rule provision, a subscriber to Petitioner's HMO living in Madison County, Florida could have to travel from as far away as the Suwannee River (the eastern boundary) to Tallahassee in Leon County to receive hospital services. Without the rule, such a subscriber would have to travel sixty minutes average travel time (distance divided by legal speed limit equals time) from downtown Madison, which is not at the eastern boundary, to either provider hospital in Tallahassee. This trip's average travel time in unusual circumstances could be more than sixty minutes. As found supra, many conditions routinely require medical attention in a general hospital within 15 to 45 minutes. The rule as currently written has demonstrable impact on subscribers living in rural areas receiving health care services from their HMO promptly. Petitioner presented no evidence specifically attacking the portion of the rule providing for the sixty minute average travel time for specialty physician services, specialty inpatient hospital services, and all other health services. Petitioner complained that the agency has no uniform interpretation or guidelines for interpreting the rule's terms, "average travel time" and "normal circumstances." Despite such assertion, the rule is clear on its face. Each witness who was asked to apply the rule used standard dictionary definitions and elementary school mathematical formulas. Each witness uniformly started with the premise that distance calculated by existing roadways, divided by legal speed limits, would equal "average travel time" under "normal circumstances." All witnesses were able to list numerous hypothetical factual situations, including but not limited to weather and traffic conditions, which might render a travel time "not normal," but which would have to be weighed and considered on a case by case basis. The rule provides that the agency shall waive the average travel time requirement if an HMO provides "sufficient justification" as to why the requirement is not "feasible" or "necessary" in a particular geographic service area. Thus, an HMO which cannot meet the average travel time requirement of the rule still has the opportunity to prove the requirement ought not to apply to it, bearing the burden to go forward and the burden of proof. This is clearly a flexible standard designed to accommodate a variety of "not normal" circumstances. Petitioner's assertion that the rule is invalid because it does not establish a uniform interpretation or guidelines to supplement or explain "feasible" or "necessary," is not persuasive since, as used in the rule, these terms are clearly susceptible of interpretation by dictionary and of being applied on a case by case factual basis. Some types of evidence which agency personnel or the HRS consultant, Dr. Conn, advanced as probably going to prove "sufficient justification" were improved medical techniques, modes of transportation such as rescue flights, and unavailability of any accredited or licensed general hospitals in a given geographic service area. In such situations, the rule's waiver provision provides balance to the rule's initial thirty minute travel requirement.

Recommendation Upon the foregoing Findings of Fact and Conclusions of Law recited herein, it is ORDERED that Existing Rule 59A-12.006(3)(d) F.A.C. constitutes a valid exercise of delegated legislative authority. DONE AND ORDERED this 19th day of November, 1993, at Tallahassee, Florida. ELLA JANE P. DAVIS, Hearing Officer Division of Administrative Hearings The De Soto Building 1230 Apalachee Parkway Tallahassee, Florida 32399-1550 (904) 488-9675 Filed with the Clerk of the Division of Administrative Hearings this 19th day of November, 1993. APPENDIX TO FINAL ORDER 93-2721RX The following constitute specific rulings, pursuant to S120.59(2), F.S., upon the parties' respective proposed findings of fact (PFOF). Petitioner's PFOF: 1-15 Accepted, but material unnecessary, subordinate or cumulative to the facts as found has not been adopted. 16 Rejected as not supported by the record and as unpersuasive legal argument 17-21 Accepted in part and rejected in part upon the record evidence as a whole and as covered in FOF 32-34. What is rejected is not dispositive or controlling for the reasons set out in the FOF and COL. 22 Accepted in FOF 20. Respondent's PFOF: 1-5 Accepted, but material unnecessary, subordinate or cumulative to the facts as found has not been adopted. More specifically, the excessive wordiness of the proposals as to who examined the witness or whether oral testimony was given upon direct or cross examination or upon redirect examination has been excluded as irrelevant. 6-18 These proposals amount to identification of various exhibits by a witness. The exhibits are in evidence and were considered. Immaterial matters have not been adopted. The material substance of those exhibits and the oral evidence and stipulations concerning them are covered in FOF 3, 18-21. 19-20 Rejected as stated because misleading as stated. However, official recognition was taken of 42 CFR 5 in both its forms. Its significance is covered in FOF 19- 21. Accepted, but material unnecessary, subordinate or cumulative to the facts as found has not been adopted. Rejected as stated because not comprehensive of all testimony as stated. Covered in FOF 5, 32, and 34 as supported by the record as a whole. 23-30 Accepted, but material unnecessary, subordinate or cumulative to the facts as found has not been adopted. More specifically, the excessive wordiness of the proposals as to who examined the witness or whether oral testimony was given upon direct or cross examination or upon redirect examination has been excluded as irrelevant. Additionally, proposals which amounted to no more than identification of exhibits were excluded as subordinate. The exhibits themselves together with relevant testimony have been considered and facts found accordingly. 31-32 Rejected as stated because misleading as stated. However, official recognition was taken of 42 CFR 5 in both its forms. Its significance is covered in FOF 19- 21. 33-35 Accepted, but material unnecessary, subordinate or cumulative to the facts as found has not been adopted. More specifically, the excessive wordiness of the proposals as to who examined the witness or whether oral testimony was given upon direct or cross examination or upon redirect examination has been excluded as irrelevant. COPIES FURNISHED: Michael O. Mathis, Esquire Agency for Health Care Administration 325 John Knox Road, Suite 301 The Atrium Building Tallahassee, Florida 32303 John C. Pelham, Esquire Pennington, Haben, Wilkinson, Culpepper, Dunlap, Dunbar, Richmond, and French, P.A. Post Office Box 13527 Tallahassee, Florida 32317-3527 Carroll Webb, Executive Director Administrative Procedures Committee Holland Building, Room 120 Tallahassee, Florida 32399-1300 Sam Power, Agency Clerk Agency for Health Care Administration The Atrium Building, Suite 301 Tallahassee, Florida 32303

USC (1) 42 CFR 5 Florida Laws (8) 120.52120.54120.56120.68641.19641.49641.495641.56 Florida Administrative Code (1) 59A-12.006
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DEPARTMENT OF BANKING AND FINANCE vs PHILIP E. MEHL, SR. AND SUSAN E. MEHL, 02-000526 (2002)
Division of Administrative Hearings, Florida Filed:West Palm Beach, Florida Feb. 13, 2002 Number: 02-000526 Latest Update: Jan. 23, 2004

The Issue The issues are whether Respondents are guilty of selling or offering for sale securities in Florida that were not exempt under Section 517.051, Florida Statutes, were not sold in an exempt transaction under Section 517.061, Florida Statutes, were not a federally covered security, or were not registered pursuant to Chapter 517, Florida Statutes, in violation of Section 517.07(1), Florida Statutes; or whether Respondents are guilty of acting as unregistered dealers, associated persons, or issuers and selling or offering for sale any securities from this state, in violation of Section 517.12(1), Florida Statutes. If so, an additional issue is what penalties should be imposed.

Findings Of Fact At all material times, neither Respondent Philip E. Mehl, Sr. (Mr. Mehl), nor Respondent Susan E. Mehl (Ms. Mehl) has been licensed or registered to sell securities. However, Mr. and Ms. Mehl, who are married to each other, were licensed to sell securities from 1993 through mid-1996. During this period of time, they were registered with three different brokers. Both Mr. and Ms. Mehl were registered with the same broker at the same time. The interests in, or obligations of, the products or investments that were the subject of programs sponsored by ETS Payphones, Inc. (ETS), Eagle Capital Management One U.S. Estate Group, LLC (Eagle), and MP3 Entertainment.com, Inc. (MP3) were never registered as securities pursuant to Chapter 517, Florida Statutes. All sales described below took place in Florida. The ETS payphone program evolved out of the ownership and operation of payphones by ETS, starting in 1992. Offering materials prepared by National Communications Marketing, Inc. (NCMI), offer to sell installed payphones to individuals for $7000. These materials provide each payphone purchaser three options: owner operation, in which the payphone owner maintains, services, and collects coins from the payphone; "turn-key maintenance," in which the payphone owner pays a monthly fee for a payphone management company to maintain, service, and collect coins from the payphone; and a lease, in which the payphone owner leases the payphone to a management company that will pay monthly rent of $82 for a five-year term-- at the end of which the payphone owner may assume the maintenance and operation responsibilities, attempt to renegotiate the lease, or sell the payphone for the original purchase price to the management company. The materials provide that self-directed individual retirement accounts, Keogh plans, simplified employee pension plans, and Section 401K plans may purchase payphones, but only under the third option, in which they lease them to a management company. Mr. Mehl learned of ETS and NCMI in 1996 through Michael Bugelman, who visited Mr. Mehl's office and explained the ETS payphone program. Mr. Bugelman described his business relationship with NCMI, which was one of four ETS affiliates formed by ETS or its chief executive officer, Charles B. Edwards. Mr. Mehl later met Mr. Edwards. From these men, Mr. Mehl learned that NCMI sold the payphones, ETS leased them from the purchasers, and Mr. Mehl could earn commissions if he procured purchasers of ETS payphones. Before agreeing to market ETS payphones, Mr. Mehl contacted numerous persons who had purchased payphones and determined that they were satisfied with the operation of the program. Mr. Mehl also visited the main plant in Georgia where over 200 persons were working in shipping and maintaining payphones. Eventually, Mr. Mehl decided to participate in the marketing of ETS payphones, and his first sales took place in mid-1997. By Sales Representative Agreement dated January 1, 1998, between NCMI and Mr. Mehl or Mehl & Mehl, Inc. (the agreement identifies the sales representative as Mr. Mehl once and Mehl & Mehl, Inc., once), NCMI appointed Mr. Mehl or Mehl & Mehl, Inc., as its sales representative for customer-owned payphones. Among the sales representative's responsibilities was to "[d]evelop and implement a marketing program and plan for maximum sales . . .." In return, NCMI would pay a 10 percent commission with a bonus of a free payphone for sales of at least 15 payphones in a single month. An undated addendum, signed only by Mr. Mehl, raises the commission to 12 percent. Another undated addendum, again signed only by Mr. Mehl, changes the commission to 10-16 percent, based on sales volume. Contemporaneous with the developments, Mr. Mehl was aware of a complaint from a purchaser concerning the sale of four payphones by David R. Fuller. A March 30, 1999, memorandum prepared by Marsha A. Perkins, financial investigator, criminal enforcement, West Central Florida Regional Office, Department of Banking and Finance, states that "[initial review of the offer [including the "offering material"] revealed that [the purchaser] purchased a leasing agreement from ETS Payphones to lease pay phones, which was not within the scope of F.S. 517." The memorandum notes that ETS refunded the purchaser her entire purchase price and that Mr. Fuller may have violated the Florida Deceptive and Unfair Trade Practices Act by representing an annual yield of 15 percent. At some point, Mr. Mehl formed the opinion that Mr. Bugelman was unreliable and decided that he wanted to sever their business relationship. Mr. Bugelman maintained a commission override on all of Mr. Mehl's commissions, so Mr. and Ms. Mehl formed ETI Enterprise Telephone Industries, Inc. (ETI). Although Mr. Mehl remained responsible for selling the payphone program, the addition of Ms. Mehl as a sales agent enabled them to eliminate Mr. Bugelman's commission override. From this point, NCMI and/or ETS paid ETI all commissions due on the sale of ETS payphones. Notwithstanding the assertions contained in his proposed recommended order, Mr. Mehl contends, as he stated in his answers to interrogatories, "I acted more in the nature of a broker. The purchase of payphones was from an unrelated third- party." (Ms. Mehl makes the same contention in her answers to interrogatories.) The Eagle program consists of the sale of membership units in the U.S. Estate Group, LLC. As explained in the Operating Agreement, the business of the limited liability company is "limited to the purchase and collection of defaulted consumer debt that lending institutions have written off, and such other activities as are incidental to [this b]usiness . . .." The Eagle Operating Agreement provides: "all profits and losses of [Eagle] and all income, deductions and credits shall be allocated to the Members in the percentages as set forth in Exhibit 'A.'" The Operating Agreement states that the Manager is to conduct the business of the company, unless removed by a 60 percent vote of the Members or unless a majority of Members vote to override a business decision of the Manager. The Eagle Operating Agreement provides that the company will pay each Member a monthly sum equal to two percent of the Member's investment until the Member receives an amount equal to his or her original investment. The Operating Agreement conditions these payments upon the presence of sufficient operating net cash flow. The Operating Agreement provides that 34 months after the commencement of the two- percent monthly payments, a Member may elect to require the company to repurchase the Member's original investment for the original price.1 Mr. Mehl contends, as he stated in his response to interrogatories, that he "merely conveyed onto individuals the information [about the Eagle program] that was provided to me by the Eagle Program managers. . . . I contest that I was the 'seller' with regard to this alleged investment. I acted as . . . 'broker' in the transaction. I conveyed certain information to interested individuals and they made the decision whether or not they wished to purchase the investment from the Eagle Program itself." (Ms. Mehl makes the same contention in her answers to interrogatories.) The MP3 program consists of the sale of nine-month promissory notes issued by MP3 with an eleven-percent annual return. On certain conditions, including the payment of $4 per share over a specified period of time, the note is convertible to equity. The MP3 offering material adds that these "obligations are fully guaranteed by United Assurance Company Ltd. [w]ith $41 million in assets listed in the A.M. Best International Directory of Insurance Companies." On a candid note, the offering material notes: The company is a public company, listed on the NASD Bulletin Board . . ., formed in 1983, with a $2,000,000 tax loss carry forward, and no assets or liabilities from its former publishing business. Company is receiving $5,000,000 in assets from its new major shareholder. . . . Mr. Mehl holds licenses to sell health, life, annuities, and insurance contracts. He is a certified senior advisor and a certified estate planner. At all material times, he maintained an office in Stuart, Florida, staffed with nine support employees and adjoining a law office, whose attorneys were available to Mr. Mehl's clients. Publishing flyers in the local newspaper, Mr. Mehl solicited interested persons to attend monthly workshops or seminars that he would sponsor in the Stuart area. Persons obtained by Mr. Mehl would present investment options at the workshops or seminars. Two or three times, Mr. Edwards was the featured speaker. Although other speakers did not highlight any of the three programs that are the subject of this case, they discussed many investment topics. At some point, attendees would have an opportunity to sign up to meet Mr. Mehl at his office to discuss investment possibilities. Ten persons testified that they invested money based on Mr. Mehl's advice in one of the three subject programs. Sterling Tyndall has been retired for six years. Formerly an electrician, he had little investment experience, mostly in some mutual funds and major stocks like Intel and Oracle. A friend, Richard Granger, who had done business with Mr. Mehl, recommended that Mr. Tyndall discuss with Mr. Mehl investment options. Although he met Ms. Mehl inconsequentially while in the office, Mr. Tyndall's contact was with Mr. Mehl. When Mr. Tyndall asked for an investment that would provide him a good return, Mr. Mehl recommended ETS payphones. Mr. Mehl assured Mr. Tyndall that the principal would be guaranteed for five years and he would receive 14 percent annually on his investment. Mr. Mehl explained the three management options for the payphones, and Mr. Tyndall chose the lease option. Mr. Tyndall invested $28,000 in ETS payphones three years ago. Mr. Mehl was the sales agent on the sale. After receiving several monthly payments, he stopped receiving any money. His sole chance of recovering any more of his investment lies with the trustee in bankruptcy. Mr. Tyndall also invested $99,000 in the Eagle membership units, apparently in a single transaction. Acting as the sales agent in this transaction, Mr. Mehl assured Mr. Tyndall that the investment was risk-free, and Mr. Tyndall would receive a guaranteed annual return of 24 percent. After receiving two payments, Mr. Tyndall received notification from the Commonwealth of Pennsylvania that it had attached the accounts and hoped to be able to return two-thirds of his original investment. Mr. Granger has been retired 16 years after a career with General Motors as Senior Buyer in charge of the Fisher Body Division. Mr. Granger has no investment experience and learned of Mr. Mehl through a flyer in the Stuart News. During the seminar that he attended, Mr. Granger made an appointment to meet Mr. Mehl at his office. During that meeting, Mr. Mehl sold him three annuity contracts. About one year later, Mr. Granger visited Mr. Mehl again; the annuities that had originally paid eight percent annually were now paying only 4.25 percent annually. Mr. Mehl suggested that Mr. Granger cash in his annuities and invest in a higher-returning investment--ETS payphones. Mr. Granger originally bought two or three ETS payphones. Later, he purchased ten more ETS payphones. His total investment was $84,000. Mr. Mehl was the sales agent. Although Ms. Mehl and Mr. Granger became friends, she did not participate in the sales. Mr. Granger received payments for about six months, but has received no more income or return of principal on this investment. Mr. Granger also invested in MP3 notes, on Mr. Mehl's recommendation. Mr. Mehl told Mr. Granger that this was an "insured" investment, and he would earn 11 percent over nine months, if he accepted a single payment at the end of the term, or 10 percent over nine months, if he preferred monthly payments. Mr. Granger invested $60,000 with Mr. Mehl as the sales agent. Mr. Granger has lost his entire investment in MP3. Robert A. Cook is a freelance contractor engaged in structural and architectural design work. He has no investment experience. When looking for insurance, Mr. Mehl was recommended to Mr. Cook. At some point, Mr. Cook learned that Mr. Mehl was also a financial advisor. In a discussion, Mr. Mehl recommended that Mr. Cook diversify his investments to include ETS payphones. Assuring Mr. Cook that the ETS payphone investment was secure, Mr. Mehl said that it was a five-year guaranteed contract at a certain interest rate. Mr. Mehl praised the investment highly. Mr. Cook understood that, if something happened to "his" payphone, ETS would assign him another, and he could deduct his expenses in visiting "his" payphone. Mr. Cook invested over $120,000 in ETS payphones. Mr. Mehl served as the sales agent. He was not told of the three management options or that a separate company would lease the phones. At some point, Mr. Cook met Mr. Edwards at a seminar and was impressed with Mr. Edwards down-to-earth quality. Mr. Edwards even mentioned how they had returned the money of one purchaser who had suffered some financial problems. When Mr. Cook first encountered interrupted payments, he trusted Mr. Mehl's assurances that Mr. Cook would get his payments. Mr. Cook lost nearly all of his investment. Naomi Schounard is a retired teacher without much investment experience. She first met Mr. Mehl when he served as her Sunday school teacher. Three years prior to her ETS investment, Ms. Schounard visited Mr. Mehl at his office and received good advice on stocks. When Ms. Schounard heard about the ETS payphones, she asked Mr. Mehl if they were not securities. He responded that problems with the state concerning the ETS program had been taken care of. He told her that the ETS payphones carried only a "little bit" of risk and that she would get her money back in five years. Ms. Schounard kept wondering about the impact of cell phones and why all the payphones she saw were rundown. Mr. Mehl replied that one-third of all persons did not have a phone. He assured her that Mr. Edwards was a good friend and a "fine Christian gentleman," on whom she could depend. Mr. Mehl added, "I wouldn't think of offering to sell something to those wonderful people at the church that I knew wasn't a good investment." Eventually, Ms. Schounard invested $38,000 in ETS payphones with Mr. Mehl as the sales agent. No one told her about the three management options. She lost her entire investment except for six monthly checks that she received from January through June 2000. As late as July 2000, Mr. Mehl tried to sell Ms. Schounard more ETS payphones. Ms. Schounard also invested in MP3 notes. Commenting on how hesitant she had been in making the ETS investment, Mr. Mehl told Ms. Schounard that he had another investment that is guaranteed by an offshore insurance company also licensed in California. Mr. Mehl asked her if she had anything to cash in to buy these notes. Ms. Schounard replied that she had a single premium life insurance policy. Mr. Mehl told her that that was a bad investment, so she cashed in two of three or four policies. She and her husband invested a total of $116,350, including $25,000 from the cashed-in life policies and the rest from their individual retirement accounts. Mr. Mehl was the sales agent on this investment, and Mr. and Ms. Schounard lost every penny of the money they spent on MP3 notes. Ms. Mehl did not participate in Ms. Schounard's transactions. However, Ms. Schounard heard Ms. Mehl assure an elderly woman in the office lobby about her ETS payphone investment, "Don't worry. Everything will be great. Wait until you get your first check." Mary Louise Smick is a retired customer service representative for a utility company. She has no investment experience. Ms. Smick first met Mr. Mehl in late 1998 through her income-tax preparer, who had advised Ms. Smick that she was paying too much income tax. When she met Mr. Mehl, he told her that he had researched ETS for two years before presenting it to clients. Ms. Smick invested $110,600 in ETS payphones with Mr. Mehl as the sales agent through purchases of $7000 in May 1999, $77,000 in August 1999, and $26,600 in March 2000. Mr. Mehl assured her that the investment had no risk and was liquid. No one told Ms. Smick about the management options. She lost her total investment except for payments of $11,414. Ms. Mehl did not take part in any transaction with Ms. Smick. Ms. Smick also invested $86,000 in Eagle and MP3. Her Eagle investment appears to have been a single transaction. Again, Mr. Mehl assured her that he had researched Eagle for two years and she could not lose money in Eagle membership interests. Mr. Mehl told Ms. Smick that the MP3 notes were ideal for her desire for short term return on $20,000 that she wanted to invest; he guaranteed her that she would have her money back plus interest in nine months. Ms. Smick lost her entire investment. She has since been forced to sell her apartment. Arthur Hayes is retired from Allstate Insurance Company and has no previous investment experience, except for rolling over a profit-sharing account and retirement pay into an AG Edwards account. Mr. Hayes first met Mr. Mehl two years ago after seeing an advertisement for a trust for $365. Mr. Hayes visited Mr. Mehl's son, Shawn, who suggested that Mr. Hayes speak with Mr. Mehl. When he visited Mr. Mehl, Mr. Hayes learned from Mr. Mehl that ETS payphones were paying 14 percent annually. Mr. Mehl told Mr. Hayes that Mr. Mehl had $500,000 in ETS payphones, and the investment was very safe and secure. Mr. Hayes knew that one of his neighbors had been collecting for 12-18 months on an ETS payphone purchase through Mr. Mehl. With Mr. Mehl as the sales agent, Mr. Hayes invested $280,000 in ETS payphones in early June 2000. Mr. Hayes had no dealings with Ms. Mehl. No one discussed the three management options. Mr. Hayes lost his entire investment. At Mr. Mehl's suggestion, Mr. Hayes purchased $328,000 in MP3 notes. Mr. Mehl assured him that the notes were bonded and he would receive nine percent, if he wanted monthly payments, or 10 percent, if he would accept a single payment at the end of a year. Mr. Mehl did not reveal that the surety, if any, was offshore. Mr. Haynes lost his entire investment, as to which Mr. Mehl was the sales agent. George Kitchen is a retired ophthalmic lens designer. His investment experience is limited to mutual funds, such as those offered by Fidelity Investment. Mr. Kitchen first met Mr. Mehl in 1998 when Mr. Kitchen attended a seminar for which he had seen an advertisement in the newspaper. The subject of the seminar was investing and trusts. Mr. Mehl later recommended to Mr. Kitchen the ETS payphones. Mr. Mehl assured him that the investment was liquid, risk-free, and interest-bearing. With Mr. Mehl as the sales agent, Mr. Kitchen and his wife invested a total of $233,000. Although he recalls that Ms. Mehl had him sign some papers, Mr. Kitchen cannot recall whether the papers were connected to the ETS purchase. Mr. Mehl explained the three management options. Mr. Kitchen and his wife lost their entire investment. In what appears to have been a single transaction, Mr. Kitchen also invested in Eagle through Mr. Mehl as the sales agent. Mr. Mehl described the investment as an opportunity to earn 24 percent interest annually. Mr. Kitchen invested $100,000 in Eagle membership interests, but hopes to receive 86 percent of this investment back through the efforts of Pennsylvania officials. With Mr. Mehl as the sales agent, Mr. Kitchen also invested $30,000 in MP3 notes. Mr. Mehl told Mr. Kitchen that these notes would pay nine percent annually and were ironclad because they were insured. Lengi Dominissini is a retired plasterer without investment experience. He first met Mr. Mehl at a seminar to protect money from a nursing home. During the seminar, Mr. Dominissini made an appointment to meet Mr. Mehl at his office. Mr. Mehl and Ms. Mehl described the ETS payphone program to Mr. Dominissini during several office visits. Mr. Mehl assured Mr. Dominissini that the investment was "rock solid." On the last visit, when Mr. Dominissini purchased $56,000 of ETS payphones, his wife walked out of the office in disgust. To make the purchase, Mr. Dominissini paid a $17,000 penalty on an early withdrawal, based on Mr. Mehl's advice that his five percent annual return was insufficient. With Mr. Mehl as the sales agent, Mr. Dominissini received three monthly checks before losing the remainder of his investment. Mr. Mehl also served as the sales agent when Mr. Dominissini purchased $86,000 in MP3 notes. Mr. Mehl assured Mr. Dominissini that this investment was safe. Mr. Dominissini lost his entire investment in MP3 notes. Martha Fritz is a housewife with no investment experience. She first met Mr. Mehl in 1997 when she saw one of his advertisements as a financial advisor. She attended one of Mr. Mehl's financial seminars. She later went to his office for financial advice and to obtain a living trust. As the sales agent, Mr. Mehl sold Ms. Fritz $72,000 in ETS payphones. She based her investment decision on her trust of Mr. Mehl and his assurance that he had invested in the ETS payphones for a couple of years. Mr. Mehl mentioned the three management options. Ms. Fritz lost her entire investment. Raymond Joseph Sweeney is a retired manager of New York Telephone, who had invested previously only in his company's stock. Mr. Sweeney met Mr. Mehl two and one-half years ago through word-of-mouth. He sought Mr. Mehl's advice for the investment of retirement funds at a return that would better current returns in the stock market. Mr. Mehl suggested ETS payphones, assuring Mr. Sweeney that he would receive 14 percent annually, risk-free, and ETS would collect the coins from his payphones. With Mr. Mehl as the sales agent, Mr. Sweeney invested $114,000 and lost all of it except for $41,000. Again with Mr. Mehl as the sales agent, Mr. Sweeney and his wife, each using his or her individual retirement account and both using a joint account, purchased $103,203.38 in Eagle membership interests. Mr. Mehl told Mr. Sweeney that he could get 24-25 percent annual interest. Instead, Mr. and Ms. Sweeney lost their entire investment in these three Eagle transactions. An employee of Petitioner posing as a potential investor spoke with Ms. Mehl about ETS payphones. She told him that the ETS payphone purchases could be determined to be securities, but they were not. She said that ideal locations would be in places like the South Bronx, where residents could not afford home telephones. She told the employee that he needed to make an appointment for a one to one and one-half hour presentation on the ETS program, and she mailed him ETS payphone offering materials. Mr. Mehl's 181 sales of ETS payphones constituted 181 sales of unregistered securities and 181 sales of securities by an unregistered associated person or dealer. The ETS payphone sales by NCMI with simultaneous leases from the purchasers to ETS constitute investment contracts because the payphone purchasers are investing money in a common enterprise induced by the expectation of profit solely from the efforts of other persons. As for the common enterprise, the ETS payphone program bears all the indicia of a Ponzi scheme, in which early investors are paid not with earned income, but with the investments made by later investors, often acting in reliance upon the positive returns experienced by the early investors. By definition, such a scheme requires the pooling of investors' funds, despite any contrary indications in the offering materials. Even if not a Ponzi scheme, the ETS payphone program constitutes a common enterprise because the economic return of the investors in based on the managerial efforts of the promoters. Each payphone purchaser chose the lease option from among the three management options or one of the Respondents chose the lease option for the payphone purchaser. Regardless of the documentation, when the ETS payphone program went down, all purchasers went down at the same time. Nor does the ETS payphone lease leave purchasers with significant control over "their" payphones. The lease provides that ETS has the "right and sole authority" to move payphones to a new location if the original location proves unprofitable or subject to vandalism. The lease adds that the payphones remain under the "sole and absolute control" of ETS with the lessor having only a right to inspect the payphones. The present record does not support the characterization of the sale-and-lease transactions as a financing arrangement. No evidence suggests that ETS relied on the investments of ETS payphone purchasers in order to conduct normal business. Instead, the record, including the offering materials, is replete with evidence that the motivating force for these purchases was the payphone purchasers' search for superior, safe returns on their investments. The record amply demonstrates that the role of ETS was to provide managerial expertise to assist the purchasers in realizing their investment objectives, and the role of the purchasers was not to provide financing for ETS to expand its payphone business. Thus, the sale-and-lease transaction was an investment contract, not a financing arrangement. Mr. Mehl's six sales of Eagle membership interests constituted six sales of unregistered securities and six sales of securities by an unregistered associated person. The Eagle membership interests constitute investment contracts because the purchasers are investing money in a common enterprise induced by the expectation of profit solely from the efforts of other persons. Unlike the situation with the ETS payphone purchases, in which the focus is on the common enterprise, the focus in the Eagle membership interests is on whether the purchasers are relying solely on the efforts of other persons. In the Eagle operating agreement, the Manager exerts the efforts, in buying accounts receivable, on which the Members rely for their profits. Although it is true that Members may override decisions of the Manager and replace the Manager, these rights are illusory as a practical matter. The purchasers in this case, for instance, had no clear idea what they were buying. They sensed vaguely (and incorrectly) that they held some form of debt, not equity. The Eagle purchasers had no idea that the form of their purchase was not a promissory note, but a membership interest in a form of entity that did not even exist in Florida 25 years ago. It follows that the Eagle purchasers had no idea that they had any rights in the management of Eagle and no idea how to exercise such rights. In sum, the Eagle purchasers had no effective rights in the management of Eagle, but relied completely on the Manager to provide a return on their investment, and, when he failed to do so, the Eagle purchasers in this case had no idea what to do but to wait for Pennsylvania to try to return a portion of their investments. Mr. Mehl's 52 sales of MP3 notes constituted 52 sales of unregistered securities and 52 sales of securities by an unregistered associated person. The MP3 notes constitute a security because they are option contracts that are convertible to equity at a fixed price within a specified period of time. The notes also constitute a security because they are investment contracts. Ms. Mehl participated substantially in the sale of ETS payphones to an unnamed elderly woman and Mr. Dominissini and participated substantially in the offer to sell ETS payphones to one of Petitioner's employees. These sales and offer to sell constitute three sales or offers to sell an unregistered security and three sales or offers to sell a security by an unregistered associated person. Additionally, Petitioner proved that Ms. Mehl was the sales agent on 285 purchases involving ETS payphones. Petitioner established this sales activity by the 285 COCOT [Coin-Operated, Customer-Owned Telephones] Purchase Agreements signed by Ms. Mehl (Petitioner Exhibit 12) and other evidence in the record.

Recommendation It is RECOMMENDED that the Department of Banking and Finance enter a final order directing Respondents to cease and desist from further violations of Sections 517.07(1) and 517.12(1), Florida Statutes; imposing an administrative fine of $2,390,000 against Mr. Mehl; and imposing an administrative fine of $2,880,000 against Ms. Mehl. DONE AND ENTERED this 16th day of July, 2002, in Tallahassee, Leon County, Florida. ROBERT E. MEALE Administrative Law Judge Division of Administrative Hearings The DeSoto Building 1230 Apalachee Parkway Tallahassee, Florida 32399-3060 (850) 488-9675 SUNCOM 278-9675 Fax Filing (850) 921-6847 www.doah.state.fl.us Filed with the Clerk of the Division of Administrative Hearings this 16th day of July, 2002.

Florida Laws (8) 120.57517.021517.051517.061517.07517.12517.171517.221
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AUDIO LABS, INC. vs. DEPARTMENT OF GENERAL SERVICES, 87-004912BID (1987)
Division of Administrative Hearings, Florida Number: 87-004912BID Latest Update: Jan. 05, 1988

The Issue The central issue in this case is whether Petitioner should be awarded Bid No. 432-730-310-W for configurations 1, 2, and 3, Service Area 1.

Findings Of Fact Based upon the testimony of the witnesses and the documentary evidence received at the hearing, I make the following findings of fact: The ITB for Bid No. 432-730-310-W consisted of three sections: general conditions, special conditions, and technical specifications. Bidders were evaluated on their technical and non-technical responses to the ITB. Once the Department determined the bidders to be compliant with their non-technical responses, they were ranked according to the evaluation award criteria described in Appendix F of the ITB. Once ranked, the Department forwarded the bid responses to the engineering staff of the Division of Communications for a technical review. This technical review consisted of verifying a lowest compliant bidder and a competitive compliant bidder. To complete the technical review the engineering staff considered the responses submitted on the ITB forms, technical literature provided by the bidder, and technical responses submitted to supplement other information. To the extent that an ambiguity in one response was satisfactorily explained elsewhere in the bid documentation, the bidder was given the benefit of the doubt and found to be responsive to the ITB. Prior to submitting bids, all bidders were given an opportunity to raise questions regarding the ITB at a pre-bid conference conducted by the Department. Petitioner's representative attended the conference and received a copy of the specimen bid. The ITB required specific mandatory responses. Failure to include the mandatory information resulted in the disqualification of the bid. An equipment list for the baseline system was a mandatory requirement of the ITB. Identification of the manufacturer and the part number, if any, were required to be provided. Another mandatory feature required by the ITB was a "handsfree" intercom. The ITB defined this feature as follows: Handsfree answer and talk back on intercom: Enables a station user to answer an intercom call through the station instrument's internal speaker/microphone without lifting the instruments handset. (This feature shall not be controlled by the calling party instrument intercom button.) Speed-dialing was another mandatory feature of the ITB. This feature could be provided at the station (an individual telephone) or by the system. If at the station, there was no requirement that the instrument retain memory in the event of a power outage. The central memory of the system, however, had to retain its memory in the event of a power failure. The ITB prohibited a method of programming which required access to the inside of the Key Service Unit (KSU) to make switch settings or set a switch to enter and/or leave the program mode. All mandatory operational service features of the ITB were listed on page 27, Section 3.4. Optional operational service features and equipment were listed on page 34, Section 3.16.8 of the ITB. An optional operational feature listed was "Station Message Detail and Equipment." The bidding of an SMDR or an option for an SMDR was not required. No bidder was disqualified because it failed to bid an SMDR or an SMDR option. All bidders were required to submit a spare parts price list. Any bidder failing to submit the list was disqualified. Any bidder which submitted the list automatically met the requirement. The lists were not evaluated as art of the bid criteria and no bidder was disqualified based upon the content of the information supplied on the list. Configuration 1 The Department determined Petitioner to be the seventh lowest bidder for configuration 1. Lower bidders, in order of their ranking, were Henkels & McCoy, Southern Bell Advanced, St. Joe Communications, Inter-Tel, Lanier Business, and Tel-Plus Communications. Tel Plus was considered the low compliant bidder and Inter-Tel was the competitive compliant bidder. Following a complete review of the bid responses, the parties agreed that Southern Bell Advanced, St. Joe Communications, and Lanier Business were non-compliant for configuration 1. The Henkels & McCoy bid provided a "handsfree" feature as described above in paragraph 8. The Henkels & McCoy bid did not provide an SMDR or an SMDR option. The Inter-Tel bid did not provide an SMDR or an SMDR option. The Tel Plus bid included a spare parts price list. The Tel Plus bid included an equipment list for the baseline system, however, such list did not completely and accurately describe the baseline system. The discrepancies with the equipment list were fully explained elsewhere in Tel Plus' bid response. Configuration 2 The Department determined Petitioner to be the fourth lowest bidder for configuration 2. Lower bidders, in order of their ranking, were Inter-Tel, Tel Plus Communications, and St. Joe Communications. St. Joe was determined to be non-compliant, leaving Tel Plus as the low compliant bidder and Inter-Tel as the competitive compliant bidder. The Inter-Tel bid provided a statement indicating the equipment bid would be modified to relocate a "DIP" switch to the outside of the KSU. This modification was necessary to comply with the requirement described in paragraph This modification is a minor, simple procedure done by many technicians. No documentation was provided as to how Inter-Tel intended to make the modification. The parties agreed, however, that the modification could be done. The Inter-Tel bid provided the speed-dialing feature described in paragraph 9 at the station. The findings of fact relating to configuration 1 and the Tel Plus bid are applicable to configuration 2. Configuration 3 The Department determined Petitioner to be the seventh lowest bidder for configuration 3. Lower bidders, in order of their ranking, were Business Telephone Systems, Henkels & McCoy, Marcom Telecommunications, Lanier Business, Tel Plus Communications, and Inter-Tel. Inter-Tel was determined to be the low compliant bidder with Henkel & McCoy the competitive compliant bidder. Following a complete review of the bid responses, the parties agreed that Marcom, Tel Plus and Lanier were non- compliant for configuration 3. The Business Telephone bid included a spare parts price list. The Business Telephone bid failed to include on the baseline equipment list the surge protector part number, however, such information was provided elsewhere in the bid response. The Business Telephone bid failed to include a part number for wiring, however, the part number for wiring was not required. The Henkels & McCoy bid included a spare parts price list. The Henkels & McCoy bid failed to list a console card on the baseline equipment list, however, this was to be provided with the console which was properly described elsewhere in the bid response. The findings of fact relating to configuration 2 and the Inter-Tel bid are applicable to configuration 3. Petitioner's bid for configuration 1 was $3641.08. The lowest responsive bid was $2343.00. Petitioner's bid for configuration 2 was $5407.97. The lowest responsive bid was $4723.00. Petitioner's bid for configuration 3 was $12,136.90. The lowest responsive bid was $9271.00. The parties stipulated that Petitioner timely filed its notice of intent to protest and the formal protest of bid award.

Recommendation Based on the foregoing, it is RECOMMENDED that the Department of General Services enter a Final Order dismissing the formal protest of the Petitioner. DONE and ENTERED this 5th day of January, 1988, in Tallahassee, Leon County, Florida. JOYOUS D. PARRISH Hearing Officer Division of Administrative Hearings The Oakland Building 2009 Apalachee Parkway Tallahassee, Florida 32399-1550 (904)488-9675 Filed with the Clerk of the Division of Administrative Hearings this 5th day of January, 1988. APPENDIX Rulings on Findings of Fact submitted by Petitioner: Paragraph 1 is accepted. Paragraph 2 is accepted. Paragraph 3 is accepted in part. The information requested on the spare parts price list was for planning purposes only. Response of hourly rate etc. was not required to comply with the ITB. Paragraph 4 is accepted; see Finding of Fact paragraph 13. Paragraph 5 is accepted. 6 With regard to paragraphs 6-8, to the extent such paragraphs track the language of the ITB they are accepted; however, the SMDR or SMDR option was not a mandatory item of the bid. It was indicated as an optional operational feature. To the extent paragraph 9 sets forth optional operational features (as described in Section 3.16.8 of the ITB) it is accepted; however this specific proposed Finding is irrelevant and unnecessary to the conclusion of issues raised in this proceeding. Paragraph 10 is accepted. Paragraph 11 is rejected. The SMDR or SMDR option was an optional operational feature. No bidder was disqualified because it did not have the SMDR or an SMDR option. Paragraph 12 is accepted. Paragraph 13 is accepted. Paragraph 14 is accepted. Paragraph 15 is accepted. Paragraph 16 is accepted. Paragraph 17 is accepted. With regard to paragraphs 18-20, to the extent such paragraphs track the information on p.23 of ITB they are accepted; however, the listing of the printed circuit card may not be required when bid as a component of the console which is properly described in the bid response. Paragraphs 21-23 are accepted, however, speed dialing may be provided at the station which does not require memory retention. Paragraph 24 is accepted. Paragraphs 25-26 are accepted. Paragraphs 27-29 are accepted. Paragraphs 30-33 are rejected. Each paragraph makes a conclusion contrary to the weight of evidence. Paragraph 34 is accepted. Paragraph 35 is rejected as unnecessary. For the reasons explained in the conclusions of law, whether Petitioner was or was not compliant is not material. Assuming, arguendo, Petitioner was compliant, it still lacked sufficient standing to challenge the awards. Paragraph 36-38 are rejected as contrary to the weight of evidence. Paragraphs 39-40 are accepted. Paragraphs 41-44 are rejected as contrary to the weight of the evidence. Rulings on Findings of Fact submitted by the Department. Paragraphs 1-7 are accepted. Paragraph 8 is accepted to the extent it rephrases the definition found in the ITB. Paragraphs 9-11 are accepted. With regard to paragraph 12, the system was required to retain memory. Accordingly, that reference is accepted, however, the station was not required to retained memory. Paragraphs 13-15 are accepted. Paragraphs 16-18 are accepted. Paragraphs 19-21 are accepted. Paragraph 22 is accepted in part as it correctly restates the ranking of the bidders; the rest of the paragraph is rejected as argumentative. Paragraph 23 is accepted in part as it correctly states the ranking of the bidders and disqualifications; however the rest is rejected as argumentative. Paragraph 24 is accepted in part as it correctly states the ranking of the bidders, however, the rest is rejected as argumentative. Paragraph 25 is rejected as unnecessary. Paragraph 26 is accepted. COPIES FURNISHED: Edward W. Dougherty, Jr., Esquire Post Office Box 11127 Tallahassee, Florida 32302-3127 Susan B. Kirkland, Esquire Department of General Services 453 Larson Building Tallahassee, Florida 32399-0955 Joseph W. Lawrence, II, Esquire Post Office Box 589 Tallahassee, Florida 32302-0589 Ronald W. Thomas, Executive Director Department of General Services Room 133, Larson Building Tallahassee, Florida 32399-0955

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MCI TELECOMMUNICATIONS CORPORATION vs. DEPARTMENT OF GENERAL SERVICES, 87-005338BID (1987)
Division of Administrative Hearings, Florida Number: 87-005338BID Latest Update: Feb. 11, 1988

Findings Of Fact Based on the stipulations and admissions of the parties, on the exhibits received in evidence, and on the testimony of the witnesses at hearing, I make the following findings of fact. The Petitioner is MCI Telecommunications Corporation, whose business address is Suite 400, 400 Perimeter Center Terrace NE, Atlanta, Georgia 30346. The Respondent is State of Florida, Department of General Service, whose address is 614 Larson Building, 200 East Gaines Street, Tallahassee, Florida. The Intervenors are Microtel, Inc., whose address is 7100 West Camino Real, Suite 311, Boca Raton, Florida 33433, and United States Transmission Systems, whose business address is 320 Park Avenue, New York, New York 10022. MCI, Microtel, AT&T, Southland, and USTS are all interexchange carriers authorized by the Federal Communications Commission to provide, among other things, interstate WATS. MCI, AT&T, Southland, and Microtel are all interexchange carriers certified by the Florida Public Service Commission to provide, among other things, intermachine trunks and intrastate WATS. The interexchange carriers who participated in the November 5, 1987, negotiations were not advised prior to 9:00 a.m. on that day that the negotiations would consist of three rounds of price quotations with the prices quoted and each round being posted immediately on the board for review by the other carriers. The posting by the Division of Purchasing between 3:00 p.m. on November 2, 1987, and 3:00 p.m. on November 5, 1987, of a draft memorandum from William Monroe to Glenn Mayne was not a bid tabulation. The State of Florida provides a communications system to state agencies, local governments, and public school districts through the SUNCOM Network. The SUNCOM Network consists of switches, access lines, and transmission facilities such as Intermachine Trunks, Interstate WATS, and Intrastate WATS. On the SUNCOM Network, long distance calls from one SUNCOM user to another SUNCOM user are completed on IMTs. Intrastate WATS facilities are used to place in-state long distance calls from a SUNCOM user to a party not a member of the SUNCOM Network. Interstate WATS facilities are used to complete out-of-state long distance calls. The Division of Communications desired to migrate the data users of the SUNCON Network from an analog environment to a digital environment. In order to do that, there had to be changes to the SUNCOM switching facilities and changes to the transmission facilities. In 1984, a Request for Proposal (RFP) was issued for the switches. As a result of the RFP, the network went from 5 to 11 switches on December 1, 1986. The Division of Communications decided to utilize digital transmission facilities for both IMTs and Interstate WATS facilities on the newly configured network. In 1985, the Division of Communications negotiated a contract with MCI for the provision of the Interstate WATS. MCI made no protest to being awarded the contract by negotiation. AT&T was selected to provide the IMTs. The selection of AT&T and MCI was an interim measure to give the Division of Communications time to evaluate the transmission facilities for changes after the new network had stabilized. At the time of the final hearing, AT&T was the current provider for the IMTs and Intrastate WATS and MCI was the current provider for the Interstate WATS. On March 1, 1987, the Division of Communications and the Division of Purchasing sent a letter to seventeen suppliers of transmission facilities. The letter advised the suppliers that the Division of Communications was beginning an evaluation process to determine the viability of replacing some or all of the SUNCOM Network completion facilities with different suppliers. The suppliers were advised that a potential supplier did not have to service all routes or provide all facilities in order to be considered. Suppliers were requested to provide information concerning their transmission facilities. It was contemplated that the transmission facilities would be tested for approximately 90 days, during which time there would be consideration of reliability, maintainability, cost, and billing. The evaluation process also contemplated consideration of corporate viability and status, network typology, and references from existing customers similar in size to the State of Florida. The suppliers were cautioned that their participation in the evaluation process did not guarantee a contract and that it was possible that the evaluation process might not result in any contract. The suppliers were also advised that any contract would be negotiated. The March 18, 1987, letter is a request for information and was so considered by the Division of Communications and the Division of Purchasing. By April 9, 1987, the Department of General Services had received ten responses to the March 18, 1987, letter. A five member evaluation team was formed to review the April 9 responses from the suppliers, conduct the oral presentations, conduct the 90-day test and make recommendations. The evaluation committee was comprised of five employees of the Division of Communications. Division of Purchasing personnel did not actively participate on the evaluation committee because they wanted to remain impartial in the event the Division of Purchasing would later have to decide what method of procurement to use. Each potential supplier was scheduled for an oral presentation in late April or early May of 1987. Additional information about the proposals was obtained at those presentations. The suppliers were asked during oral presentation if their prices were open for negotiation. Ed Martinez of MCI said that MCI was open for negotiation. Of the carriers that survived the technical evaluation process, MCI had submitted the lowest price for all of the solicited telecommunications facilities and services. An in-service test of the ten suppliers was conducted from July 10 to September 30, 1987. One supplier, Lightnet, disconnected its transmission facility prior to the end of the test period. Robert Davis, chairman of the evaluation committee, used a numerical rating scheme to assist in evaluating the suppliers. The numerical point system was used as a way to make the evaluation process more objective. Additionally, when the evaluation was begun, the evaluation committee did not know whether contracts would be awarded through a formal acquisition process or through negotiation. The committee thought that an orderly ranking of the participants based on a rating scheme would be beneficial to Mr. Mayne in determining the method of acquisition. Mr. Mayne was unaware that a numerical point system was being used to evaluate the responses until he read the report prepared by the evaluation committee. On October 16, 1987, the evaluation committee issued the "Report on Alternate Suppliers for SUNCOM Network Transmission Facilities." The report outlined the evaluation process, presented the findings of the committee in the areas of pricing, billing, reliability-maintainability, corporate viability and general compliance by the suppliers, and made recommendations based on their findings. The evaluation committee concluded that, based on the prices submitted by the suppliers, it was possible for the state to reduce the cost of the operation of the network by over $368,000 per month. In considering the corporate viability of a supplier, the evaluation committee did not intend to conduct an indepth financial analysis. The evaluation committee wanted to determine whether the suppliers would have the ability to survive in a competitive environment for the contract period of three years. Both DGS' staff and MCI's financial analysis expert agreed that ITT, MCI, Microtel, AT&T and Southland were in a position to maintain their corporate viability for the contract period. The evaluation committee recognized that there was an opportunity to further reduce the cost of the network transmission facilities. The committee recommended that the IMTs, Interstate WATS and Intrastate WATS not be provided by one supplier. It was also recommended that Sprint, Digital Signal, and Lightnet be eliminated from further consideration. The report did not recommend specific suppliers. The committee recognized that if the point evaluation were used that the ranking would change as the result of further negotiations. They felt that if a decision was made not to use the point evaluation, then low cost would determine the suppliers. The report was presented to Glenn Mayne for his consideration. Based on his review of the report, Mr. Mayne determined that the State was currently paying far too much money for the transmission facilities; the State desired to have more than one supplier for the transmission facilities; and there was a group of potential alternate suppliers who could supply the State with transmission facilities which would be acceptable for the SUNCOM Network. As soon as Mr. Mayne became aware of the enormous potential savings to the State (and probably because of that awareness) things began to happen very quickly. A copy of the evaluation report was given to Bill Monroe. Mr. Mayne and Mr. Monroe discussed the report and Mr. Mayne expressed some concerns relating to the Division of Communications' need to migrate data signals to the network. Monroe asked that those concerns be put in writing. Mr. Mayne complied by memorandum dated October 28, 1987, in which he expressed his concerns relating to the discontinuance of Telpak and the Division of Communications' plans to migrate data to the voice network. The desire to address these concerns in the negotiations was due primarily to an AT&T proposal submitted in the late summer or early fall of 1987, which addressed these concerns. The Department had made no effort to obtain proposals similar to AT&T's from the other suppliers prior to requesting authority to negotiate from the Division of Purchasing. The Division of Purchasing deemed the October 28 memorandum to be the Division of Communications' formal request for the authority to negotiate. Mr. Monroe authorized the Division of Communications to negotiate contracts for the transmission facilities and services for the SUNCOM Network. The authorization to negotiate was granted because the providing of transmission facilities and services was a regulated portion of the telephone industry; the participants were limited to those which met Florida Public Service Commission guidelines for facility based operations; an indepth evaluation of the suppliers had been performed; and the delay incident to using any other procurement method would result in a substantial monetary loss to the State. The most significant factor in the decision to negotiate was the monetary loss which would result from delay. The authorization memorandum recommended that the negotiation be handled as a joint venture between the Division of Communications and the Division of Purchasing, and that the Division of Purchasing participate in development of the criteria for final selection of a supplier. Mr. Mayne discussed the method of negotiations to be used with Mr. Monroe and his staff. Based on his past experience with one-on-one negotiations, Mr. Mayne felt it would be fairer to put up everyone's prices on the board so that all suppliers could see each others prices. Mr. Mayne suggested that there be two verbal rounds of pricing and a final round in writing. Mr. Monroe concurred with Mr. Mayne's suggestion. It was felt this method of negotiations would result in better pricing for the State; could be done quickly and easily; and would reduce the chance of one supplier being favored over another. The intended decision of the Division of Purchasing to authorize the negotiation was posted in the Division of Purchasing beginning November 2, 1987, at 3:00 p.m. The posting was in the form of a post-dated, unsigned memorandum from the Division of Purchasing Director to the Division of Communications Director. Stamped at the bottom of the draft memorandum was the language required by Section 120.53(5), Florida Statutes, indicating that the failure to file a timely protest would constitute a waiver of Chapter 120, Florida Statutes, proceedings. In large letters at the top of this posting was the word DRAFT. Each of the ten suppliers was notified that the Division of Purchasing had authorized negotiations and that this decision would be posted beginning November 2 through November 5, 1987. On November 2, 1987, Cherrie McClellan, a purchasing specialist for the Division of Purchasing, called MCI's Ed Martinez to advise him that the authorization for the Division of Communications to negotiate for the procurement of the SUNCOM Network alternate suppliers would be posted from 3:00 p.m. November 2, 1987 to 3:00 p.m. November 5, 1987. Ms. McClellan was unable to reach Mr. Martinez and left the message on his recording machine. On November 3, 1987, Mr. Martinez called Ms. McClellan to confirm the message. She told him that the posting was for the authority for the Division of Communications to negotiate and she assumed that the Division of Communications would be contacting him. In giving the telephone notification to MCI, the Division of Purchasing did not specifically advise MCI that its failure to file a timely protest of the Division of Purchasing's decision would waive MCI's rights to proceedings under Chapter 120, Florida Statutes. On November 3, Mr. Martinez also called John Fain, a purchasing specialist supervisor with the Division of Purchasing. Mr. Fain advised Mr. Martinez that the Division of Purchasing had received a request for authority to negotiate from the Division of Communications, final negotiation could not begin until after the conclusion of the posting at 3:00 p.m. on November 5, 1987, and he did not know if there would be another posting. On November 2, 1987, Mohammed Amirzadeh Asl, an electrical engineer with the Division of Communications, called Ed Martinez between 2:00 and 3:00 p.m.; invited him to the negotiations on November 5; told him to bring his best prices for IMT routes and personnel who could make a decision; advised him he would have access during the negotiations to a phone but he had to use his credit card for any calls; and told him that DGS would be faxing him additional information concerning the negotiations. Mr. Amirzadeh also advised the other suppliers on November 2 of the negotiations and told them the same thing he had told Mr. Martinez. Mr. Martinez called Mr. Amirzadeh on November 3 and 4 with questions concerning the negotiations. On November 4, DGS faxed a memorandum to the suppliers concerning the criteria for the negotiations and the prices which had been quoted thus far to the Division of Communications. The memorandum advised the suppliers that preliminary discussions would start at 9:00 a.m. on November 5 at the Division of Communications and official negotiations would not start until 3:00 p.m. When Mr. Martinez, the MCI representative, came to the negotiations, he expected the Department to negotiate first with MCI to attempt to reach a mutually satisfactory agreement for the solicited telecommunications facilities and services, and he expected the Department to negotiate with other suppliers only if the negotiations with MCI were unsuccessful. These expectations were based on MCI's status as one of the incumbent suppliers, on the fact that the Department appeared to very satisfied with MCI's performance, and on the fact that MCI had submitted the lowest price proposals for all of the solicited telecommunications facilities and services in its April 9, 1987, submittal. These expectations were unwarranted. The negotiations began at 9:00 a.m. on November 5,1987. Glenn Mayne started out the negotiations by discussing the criteria which had been faxed to the suppliers on November 4. The suppliers were also given copies of the evaluation committee report. The suppliers were advised that there would be three rounds of negotiations The first two rounds would be preliminary. The last round of negotiation was to take place prior to 5:00 p.m. There were some assumptions that the suppliers were given to use in presenting their prices. The suppliers' prices were to be for one T-1 on each route, and the costs were to include access charges. Additionally, if there was any difference between the quoted and actual access charges the difference would be the responsibility of the supplier. The format used by the Division of Communications for the negotiations on November 5, 1987, was not normally used by the Department. The first round of pricing was at 11:00 a.m. Each supplier gave its price orally and as the price was given it was written on a board in the room. An objection was raised by one of the suppliers that the method used could give the last supplier an advantage because he would have seen all of the other suppliers' prices prior to giving his price. The second round was scheduled for 2:00 p.m. The method of receiving prices was changed to accommodate the objections at the first round. In the second round each participant wrote his prices on a piece of paper, all the papers were picked up, the papers opened, and the prices were written on the board. Between the second and third rounds, each supplier was given an opportunity to meet with Mr. Mayne and his staff. Mr. Martinez met with Mr. Mayne and his staff at 3:00 p.m. During the meeting, Mr. Mayne advised Mr. Martinez that DGS would like two separate fibers for each T-1 route for IMTs. The price for IMTs given by Microtel was approximately $9.50 per mile month. The corresponding price for MCI was around $15 or $16 per mile month. Mr. Mayne advised Mr. Martinez that, in order for MCI to be considered for a portion of the IMTs, MCI's price needed to be around $10 per mile month. Mr. Mayne did not reference access charges when he discussed the $10 per mile month. One of the assumptions of the pricing for the negotiations was that all prices would include access charges. During the meeting, Mr. Mayne told Mr. Martinez that MCI's price for IMTs was almost twice as much as the other suppliers. Additionally during the 3:00 p.m. meeting between Mr. Mayne and Mr. Martinez, Mr. Mayne explained to Mr. Martinez that the suppliers would reconvene at 4:00 p.m. and report their final responses and the last round of pricing would be before 5:00 p.m. Notwithstanding the clear explanation of when the suppliers would have their last opportunity to give their final prices, Mr. Martinez was apparently confused because he thought (albeit erroneously) that he would have another opportunity to offer a price after the third round. Because he thought that as an incumbent supplier MCI would have another opportunity to offer a price after all of the other suppliers had given their final prices, Mr. Martinez made a judgment call not to offer MCI's best price during the third round of the negotiations. The best price that Mr. Martinez was authorized to offer on the interstate WATS was slightly higher than the best price actually offered by another supplier. Mr. Martinez appears to be the only one who was confused about the finality of the third round of negotiations. It would not have been fair to the other suppliers to have afforded MCI an opportunity to submit further prices after the third round. No one from the Department of General Services advised Mr. Martinez that he would be given an opportunity to present further pricing after the other suppliers had given their best and final prices. The suppliers reconvened at 4:00 p.m. A supplier inquired whether the prices could be given before 5:00 p.m. Mr. Mayne asked the other suppliers whether they were ready and no one objected to giving the prices before 5:00 p.m. Mr. Mayne emphasized the third round was the last round. The suppliers gave their final prices at 4:19 p.m. The suppliers were asked to sign the sheets which contained their prices for the last round. Microtel submitted the lowest price for IMTs at $8.89 per mile. MCI's price for the IMTs was $12.52 per mile. ITT submitted the lowest price for Interstate WATS facilities at $.1249 per minute. MCI submitted $.1285 per minute for the Interstate WATS facilities. MCI submitted the lowest price for Intrastate WATS facilities at $.1133 per minute. Microtel submitted $.1139 per minute for the Intrastate WATS facilities. At the conclusion of the final round of pricing, AT&T indicated that they had additional pricing which was contained in a proposal submitted to Mr. Mayne in late summer or early fall of 1987. Mr. Mayne thought that AT&T had submitted its final prices during the last round and he advised AT&T that he would not consider the prices that were not contained on the sheets submitted by AT&T during the last round. John Fain, representative for the Division of Purchasing at the negotiations, also stated that prices not placed on the board could not be accepted. Mr. Mayne advised the suppliers at the end of the negotiations that the Division of Communications would try to reach a decision by the close of business on November 6. At the end of negotiations on November 5, 1987, the Division of Communications returned to AT&T its proposal which had formed part of the basis for the Division of Communications' request for authority to negotiate after AT&T claimed pricing information contained in that proposal was proprietary. At the beginning of the negotiation session on November 5, Mr. Mayne was satisfied that each of the participants could provide the solicited transmission facilities and services. Since the AT&T proposal would not be considered, Mr. Mayne determined that the contract should be awarded based on lowest cost for each of the transmission facilities. Prior to acting on this determination, Mr. Mayne discussed the matter with the Division of Purchasing. The Division of Purchasing concurred in the decision to award on the basis of lowest cost. The contract awards were based on low price and not the total points assigned to the providers based upon the numeric rating system used by the evaluation committee in the evaluation report. Mr. Amirzadeh telephoned Mr. Martinez on November 6, 1987, to inform MCI that the Department intended to award the Intrastate WATS facilities to MCI. Mr. Martinez advised Mr. Amirzadeh that the prices submitted by MCI were package prices. MCI later contacted the Department and advised the Department that the MCI price for Intrastate WATS was a package price. MCI withdrew its offering for Intrastate WATS. On being advised that MCI was withdrawing its offer for the Intrastate WATS facilities, the Department decided to award the Intrastate WATS facilities to the next lowest provider, which was Microtel. On November 10, 1987, the Department issued Communications Service Authorizations (CSAs) to Microtel for the Intrastate WATS facilities and IMTs, and to ITT for the Interstate WATS facilities. These CSAs are the only contracts to be executed by the State of Florida for the solicited telecommunications services and facilities. The CSAs were signed by the Division of Communications. By contracting with Microtel for IMTs, Mr. Mayne estimated there would be a cost savings of $216,000 per month. The cost savings associated with contracting with Microtel for the Intrastate WATS is approximately $98,000 a month. It is estimated the State will save approximately $105,000 per month by contracting with ITT for Interstate WATS. MCI filed a notice of intent to protest the contract awards on November 12, 1987. MCI filed its formal written protest on November 23, 1987. In acquiring these transmission facilities the Department is leasing spaces on the supplier's fiber optic cable. The spaces within the cable are analogous to time envelopes, which may carry information or no information, being shot down the fiber optic cable. The Department leases the spaces in multiples of T-1s. A T-1 represents 1.544 million spaces per second. When the Department leases a T-1, the Department has a dedicated physical connection and the information that will be contained in the spaces or time envelopes will always appear in the same space and in the same time. The Department leases the fiber facilities on a 24-hour-a-day basis, because it is more economical than leasing for shorter periods of time. While the space is being leased to the State, no other customer of the transmission facilities supplier can use that space. The functions of the facilities can also be described as follows. The interstate WATS service, the intrastate WATS service, and the IMT service for which the Department contracted, involve the receipt by the carrier of an originating call from a SUNCOM switch and the transmission of that call over the carrier's owned or leased facilities, including access facilities leased by the carrier from the local exchange company, to its destination either outside or inside the State of Florida or to another SUNCOM switch. In addition to the lease of spaces, the Department will be acquiring maintenance and billing services and, in the case of the WATS facilities, it will also be procuring management reports concerning the location of calls. For the facilities used to provide interstate WATS service, intrastate WATS service, and IMT service, the State of Florida will not have physical access to, the ability to monitor traffic over, maintenance or repair responsibility for, or rights to use particular components of those facilities. This applies to both the carriers' facilities and the access facilities leased by the carrier from local exchange companies to connect the SUNCOM switches and the carriers' facilities. For the facilities used to provide interstate WATS service, intrastate WATS service, and IMT service, the long distance carrier will have the responsibility for maintenance and repair of those facilities, the right to replace or upgrade those facilities in a fashion transparent to the State, and the right to determine the physical path through those facilities over which information from the State of Florida would be transmitted. This applies to both the carrier's facilities and the access facilities leased by the carrier from the local exchange companies to connect the SUNCOM switches to the facilities. The Department interprets Rule Chapter 13C-2, Florida Administrative Code, to apply to the acquisition of nonregulated communications equipment. The forms referred to in Rule 13C-2.008 are forms which State agencies use in requesting approval from the Division of Communications for the purchase or lease of nonregulated communications services or equipment. Rule Chapter 13C-1, Florida Administrative Code, has been interpreted by the Department to deal with a regulated environment. The procurement at issue in this proceeding is in a regulated environment. The criteria and procedures described in Chapter 13C-2, Florida Administrative Code, were not used in this procurement of the solicited telecommunications facilities and services. The negotiation process itself was negotiated in a fair and equitable manner. Each supplier was advised at the beginning of the negotiation session that there would be three rounds of pricing. There has been no claim by MCI that any of the suppliers had knowledge prior to 9:00 a.m. on November 5, 1987, of the actual negotiation process that would be used. When an objection was made by one of the suppliers to the method of accepting pricing in round one, the method of accepting prices was changed so that no supplier would have an advantage over another. It was made clear that the third round was the last round in which the suppliers could submit their best and final offers. The Department did not consider offers which were not submitted during the third round. The Department attempted to provide competition in the negotiation process by having the suppliers compete against each other in the pricing rounds. No supplier was treated more favorably than another. MCI was never told that it would be awarded the contracts. MCI made no protest or objection to the negotiation process prior to or on November 5, 1987.

Recommendation Based on all of the foregoing, it is recommended that a final order be entered denying the relief requested by the Petitioner. DONE AND ENTERED this 11th day of February, 1988, at Tallahassee, Florida. MICHAEL M. PARRISH Hearing Officer Division of Administrative Hearings The Oakland Building 2009 Apalachee Parkway Tallahassee, Florida 32399-1550 (904) 488-9675 Filed with the Clerk of the Division of Administrative Hearings this 11th day of February, 1988. APPENDIX TO RECOMMENDED ORDER, CASE NO. 87-5338BID The following are my specific ruling on all of the findings of fact proposed by all of the parties. Findings proposed by the Petitioner: Paragraphs 1, 2, 3, 4, 5, 6, 7, 8 and 9: All generally accepted, but some details have been omitted as either subordinate or unnecessary. Paragraph 10: Rejected as subordinate and unnecessary details. Paragraphs 11 and 12: Rejected as irrelevant. Paragraphs 13, 14, and 15: Accepted. Paragraph 16: Rejected as irrelevant. Paragraphs 17, 18 and 19: Accepted. Paragraph 20: Rejected as irrelevant in light of other evidence. Paragraphs 21, 22, 23 and 24: Accepted. Paragraph 25: Accepted in substance. Paragraphs 26 and 27: Accepted. Paragraph 28: Rejected as subordinate and unnecessary details. Paragraph 29: Accepted in substance. Paragraph 30: Rejected a subordinate and unnecessary Paragraphs 31 and 32: Accepted: Paragraph 33: Rejected as contrary to the greater weight of the evidence. Paragraphs 34, 35, 36, 37, 38 and 39: Accepted. Paragraphs 40 and 41: Rejected because the analogies fail. Paragraph 42: Accepted. Paragraph 43: Rejected as subordinate and unnecessary details. Findings proposed by the Respondent: Paragraphs 1, 2, 3, 4, 5, 6 and 7: Accepted. Paragraph 8: Rejected as subordinate and unnecessary details. Paragraphs 9 and 10: Accepted. Paragraph 11: Rejected as subordinate and unnecessary details. Paragraphs 12, 13, 14, 15, 16, 17 and 18: Accepted. Paragraph 19: Rejected as subordinate and unnecessary details. Paragraphs 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32,33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43 and 44: Accepted. Paragraph 45: First sentence accepted. The remainder is rejected as subordinate and unnecessary details. Paragraph 46: First four sentences accepted. Last sentence is a conclusion of law. Paragraphs 47 and 48: Accepted. Findings proposed by the Intervenors: Paragraph 1: Rejected as statement of position rather than proposed finding. Paragraph 2 and 3: Accepted. Paragraphs 4, 5 and 6: Rejected as subordinate and unnecessary details. Paragraphs 7, 8, 9 and 10: Some of the details proposed in these paragraphs have been included, but most are rejected as subordinate and unnecessary. Paragraph 11: Rejected as subordinate and unnecessary, details. Paragraphs 12 add 13: Accepted in substance. Paragraphs 14: Rejected as unnecessary. Paragraph 15: Accepted in substance. Paragraphs 16 and 17: Rejected as irrelevant or as subordinate and unnecessary details. Paragraphs 18, 19, 20, 21, 22, 23 and 24: Some of the details proposed in these paragraphs have been included, but most have been rejected as subordinate and unnecessary. Paragraphs 25, 26 and 27: Rejected as subordinate and unnecessary details. Paragraph 28: Accepted. Paragraph 29, 30, 31 and 32: Rejected as subordinate and unnecessary details. Paragraphs 33, 34, 35, 36, 37 and 38: Accepted. Paragraphs 39, 40, 41, 42, 43, 44, 45, 46, 47, 48 and 49: Rejected as subordinate and unnecessary details. Paragraphs 50 and 51: Rejected as subordinate and unnecessary details. Paragraphs 52 and 53: Accepted. Paragraph 54: Rejected as subordinate and unnecessary details. Paragraph 55: Accepted in substance. Paragraph 56: Rejected as subordinate and unnecessary details. Paragraphs 57, 58 and 59: Accepted in substance. Paragraphs 60 and 61: Rejected as subordinate and unnecessary details. COPIES FURNISHED: Susan Kirkland, Esquire Sandra D. Allen, Esquire Office of General Counsel Department of General Services Room 452, Larson Building 200 East Gaines Street Tallahassee, Florida 32399-0955 Carolyn S. Raepple, Esquire Richard D. Melson, Esquire Hopping, Boyd, Green & Sams Post Office Box 6526 Tallahassee, Florida 32314 Patrick K. Wiggins, Esquire Wings Solcum Benton, Esquire Ranson & Wiggins 325 West Park Avenue Post Office Drawer 1657 Tallahassee, Florida 32302 Ronald W. Thomas Executive Director Department of General Services 133 Larson Building Tallahassee, Florida 32399-0955

Florida Laws (4) 120.53120.56287.012287.042
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IN RE: ROBERT M. JOHNSON vs *, 94-002390EC (1994)
Division of Administrative Hearings, Florida Filed:Sarasota, Florida May 05, 1995 Number: 94-002390EC Latest Update: Oct. 18, 1995

The Issue Whether Respondent violated Section 112.313(6), Florida Statutes.

Findings Of Fact Respondent, Robert M. Johnson (Johnson) served as Florida State Senator for District 25 from 1984 to 1992. His local legislative office was located in Sarasota. From 1988 through 1992, Martha Hetrick, Roma Issacs and Donna Peacock were employed by Johnson as executive secretaries. Included among their duties was the preparation of travel reimbursement vouchers. Martha Hetrick, Johnson's executive secretary from December 1984 until June 1988, had previously worked for the state and was familiar with how to complete travel vouchers. She reviewed Johnson's legislative calendar to identify legislative trips. The legislative calendar did not contain any mileage figures for any specific trip or for travel to or from any specific destination. The mileage amounts for a new destination were initially calculated by her by using a street and highway map, together with a ruler. Once a mileage amount for a destination was calculated, it was not remeasured. Instead, previously prepared travel vouchers were used for specific mileages, and recurring destinations and their mileage were put on a chart. This procedure for preparing vouchers for local legislative travel was passed on by Ms. Hetrick to her successor, Roma Issacs, who in turn passed this procedure to her successor, Donna Peacock. When Ms. Hetrick completed a travel reimbursement, it contained information identifying the date, destination, purpose and mileage for each trip. The completed voucher would be placed in Johnson's "to sign" folder. Johnson never asked Ms. Hetrick to falsify any mileage on the travel vouchers when she prepared them for him. Johnson told her to be careful and accurate in the completion of the travel vouchers. Donna Peacock served as Johnson's executive secretary from January of 1990 until April 30, 1992. Her duties included the preparation of travel reimbursement vouchers. Her predecessor, Roma Issacs, trained Ms. Peacock in completing Johnson's travel vouchers. Ms. Issacs gave Ms. Peacock a list of destinations and mileage figures and showed her where the old travel vouchers were kept. Ms. Peacock reviewed Johnson's calendar to determine the destinations for his trips and prepared the voucher with the date and mileage. The mileage utilized came from the list of destinations and mileage figures which were given to her by Ms. Issacs. She placed the completed travel vouchers in a folder for Johnson to take home and sign. Neither Johnson nor anyone in his office asked Ms. Peacock to do anything improper with respect to travel vouchers. From 1988 to 1992, Johnson signed travel reimbursement vouchers and submitted them to the Joint Legislative Management Committee for payment for local legislative travel. These vouchers routinely listed inflated mileage claims for Johnson's local legislative travel. Johnson never personally prepared any travel voucher nor did he provide the specific mileage amounts to his legislative staff to be placed on the individual vouchers. On 22 occasions from July 1988 to December 1990, Johnson submitted travel vouchers for payment listing the round-trip distance from his local legislative office to the Mote Marine Laboratory as 38 miles when the actual round-trip distance is just under nine miles. Between July 1988 and June 1990, Johnson's vouchers contained six round-trips between his local legislative office and St. Armands Circle with distance ranging from 32 miles to 38 miles, while the actual mileage is six miles. Two of Johnson's travel vouchers listed six miles as the round-trip distance between his local legislative office and the Sarasota City Hall. The actual distance is less than one-half mile. Twelve of Johnson's travel vouchers were for trips from his local legislative office to the Asolo Performing Arts Center, the Ringling Museum, and the Sudakoff Center. Johnson's travel vouchers listed the round-trip mileage as 17, 18, and 22 miles, respectively, for those destinations. The farthest trip was to the Sudakoff Center which involves an 8.8 mile round trip from Johnson's office. On 14 occasions, Respondent traveled from his local legislative office to Longboat Key and back. Johnson's travel reimbursement vouchers claimed round-trip mileage ranging from 32 to 35 miles when the actual round-trip mileage from Johnson's office to Longboat Key's Town Hall and back is just over 16 miles. Two of Johnson's travel reimbursement vouchers listed the round-trip mileage between Johnson's office and the Gulf Gate Mall as 22 miles when it is actually only 13 miles. Each travel voucher contained the following statement: I hereby certify or affirm that above expenses were actually incurred by me as necessary traveling expenses in the performance of my official duties; attendance at a conference or convention was directly related to official duties of the agency; any meals or lodging included in a conference or convention registration fee have been deducted from this travel claim; and that this claim is true and correct in every material matter and same confirms in every respect with the requirements of Section 112.061, Florida Statutes. Johnson reviewed the travel vouchers by looking at the "left column of the travel voucher" to make sure that the trips listed related to Senate business. If he noted a trip which involved a political or personal activity, Johnson directed that the trip be deleted from the travel voucher. He did not specifically review the dates listed. Johnson assumed that the mileages listed were correct. His assumption was based on the fact that every employee of the Senate were required to read the Joint Legislative Management Committee policy manual which includes travel policies. In the latter part of 1990, Donna Peacock noticed a discrepancy between the claimed mileage and the actual mileage as a result of driving Johnson to various events and locations. She told Johnson, and he advised her to "fix it." Thereafter Ms. Peacock corrected the travel voucher and her master list of mileages whenever she noted a discrepancy. Sometime in 1991, Johnson told Ms. Peacock not to include claims for less than four miles on the travel vouchers. From mid-year 1991 to the end of 1991, Johnson's claims for local travel claims did decrease; however, his actual travel did not decrease. On September 5, 1992, during Johnson's reelection campaign, a story appeared in the Sarasota Herald Tribune stating that during the period of 1988 through 1990, Johnson routinely filed travel reimbursement vouchers containing erroneous local mileage. The day before the article appeared, Johnson received correspondence from his political opponent, indicating that the voters would not appreciate knowing about the travel vouchers. Johnson thereafter instructed his legislative aides, to review all of his travel vouchers for the years 1987 through 1992 for local mileage accuracy. Johnson instructed his aides to review all claims for local travel, and to identify for refund any inaccuracies. He also instructed his aides to identify for refund any trip shorter than four miles, and to resolve any uncertainties in favor of the State. In a check payable to the Joint Legislative Management Committee, and dated September 11, 1992, Johnson voluntarily remitted the sum of $2,331.16 to reimburse the State for erroneous local travel payments received by him during the years of 1988 through 1992. The State Attorney's office for the Twelfth Judicial Circuit, at Johnson's request, investigated whether there was sufficient evidence to file criminal charges against him for violating Section 112.61(10), Florida Statutes, by submitting fraudulent mileage claims. Although expressing the opinion that Johnson's record keeping and voucher preparation were unquestionably sloppy, the State Attorney's office concluded that there was no evidence to demonstrate that Johnson knowingly committed a criminal act.

Recommendation Based on the foregoing Findings of Fact and Conclusions of Law, it is RECOMMENDED a Final Order and Public Report be entered finding that Robert Johnson did not violate Section 112.313(6), Florida Statutes, and dismissing the compliant filed against him. DONE AND ENTERED this 13th day of March 1995, in Tallahassee, Leon County, Florida. SUSAN B. KIRKLAND Hearing Officer Division of Administrative Hearings The DeSoto Building 1230 Apalachee Parkway Tallahassee, Florida 32399-1550 (904) 488-9675 Filed with the Clerk of the Division of Administrative Hearings this 13th day of March 1995. APPENDIX TO RECOMMENDED ORDER, CASE NO. 94-2390EC To comply with the requirements of Section 120.59(2), Florida Statutes (1993), the following rulings are made on the Respondent's Proposed findings of fact: Respondent's Proposed Findings of Fact. Paragraphs 1-7: Accepted in substance. Paragraph 8: The first half of the first sentence is rejected as subordinate to the facts actually found. The remainder is accepted in substance. Paragraph 9: Accepted in substance. Paragraph 10: Rejected as subordinate to the facts actually found. Paragraphs 11-14: Accepted in substance. Paragraph 15: The second sentence is rejected as subordinate to the facts actually found. The remainder is accepted in substance. Paragraphs 16-18: Accepted in substance. Paragraph 19: Rejected as unnecessary. Paragraphs 20-22: Accepted in substance. Paragraphs 23-24: Rejected as unnecessary. Paragraph 25: The first sentence is accepted in substance. The remainder is rejected as unnecessary. Paragraph 26: Accepted in substance. Paragraph 27: The first sentence is rejected as unnecessary. The remainder is accepted in substance. Paragraph 28: The first sentence is rejected as unnecessary. The second, third, and fourth sentences are rejected as not supported by credible testimony. The fifth and sixth sentences are accepted in substance. The seventh sentence is rejected as not supported by the greater weight of the evidence. The last sentence is accepted in substance. Paragraph 29: The first sentence is accepted in substance to the extent that there was a reduction in the travel claimed from mid 1991 to the end of 1991. The second and third sentences are rejected as not necessary. The fourth and fifth sentences are accepted in substance. The last sentence is rejected as not supported by the greater weight of the evidence. Paragraph 30: The last sentence is rejected as unnecessary. The remainder is accepted in substance. Paragraph 31: Rejected as subordinate to the facts actually found. COPIES FURNISHED: John E. Griffin, Esquire Special Advocate Commission on Ethics 3840 North Monroe Street, Suite 304 Tallahassee, Florida 32303 Mark Herron, Esquire Post Office Box 10555 Tallahassee, Florida 32302-2555 Carrie Stillman Complaint Coordinator Commission on Ethics Post Office Box 15709 Tallahassee, Florida 32317-5709 Bonnie Williams, Executive Director Ethics Commission Post Office Drawer 15709 Tallahassee, Florida 32317-5709 Phil Claypool, General Counsel Ethics Commission Post Office Drawer 15709 Tallahassee, Florida 32317-5709

Florida Laws (7) 104.31112.061112.312112.313112.322112.61120.57 Florida Administrative Code (1) 34-5.0015
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