1979 U.S. Tax Ct. LEXIS 29">*29
Petitioner entered into a contract to excavate dirt and debris that had accumulated behind a dam. Heavy rain storms in early 1969 caused massive flooding behind the dam and buried or damaged much of petitioner's equipment used on the project. Petitioner agreed with insurance company to recover and repair the equipment, but due to limits in the insurance policy, petitioner was forced to bring suit against the insurance company for additional benefits, which was settled in 1972. Petitioner deducted its expenditures currently as business expense and included insurance payments received in ordinary income when received. Respondent disallowed the deductions on the grounds that the damages gave rise to a loss deductible only under
73 T.C. 168">*169 Respondent determined the following deficiencies in petitioner's income tax:
FYE Jan. 31 -- | Deficiency |
1968 | $ 112,230.93 |
1969 | 122,390.40 |
1970 | $ 194,682.36 |
1972 | 51,378.36 |
The issues 1 presented for our resolution are the following:
(1) Whether petitioner's expenditures for repairs of equipment damaged by floods1979 U.S. Tax Ct. LEXIS 29">*31 constituted ordinary and necessary business expenses within the purview of
(2) If petitioner's expenditures are not deductible under
FINDINGS OF FACT
Some of the facts have been stipulated and are so found. The stipulation of facts, together with the attached exhibits, are incorporated herein by reference.
R. R. Hensler, Inc., the petitioner herein, is a corporation organized and existing under the laws of California, with its principal office in 1979 U.S. Tax Ct. LEXIS 29">*32 Sun Valley, Calif. The returns for the periods herein involved were filed with the District Director of Internal Revenue for the Los Angeles District of California. Petitioner is, and has been since its incorporation, engaged in the business of contracting for and performing construction projects involving the excavation and transportation of large quantities of dirt, rock, and other materials. Additionally, petitioner has designed, 73 T.C. 168">*170 built, owned, rented, and repaired many pieces of construction machinery and equipment used by it in the performance of its construction contracts.
On June 6, 1967, a contract was entered into between petitioner and the Los Angeles County Flood Control District. The contract obligated petitioner to excavate, transport, and dispose of approximately 10 million tons of dirt and debris that had collected in the San Gabriel Dam Reservoir, a flood control reservoir, located in San Gabriel Canyon in Los Angeles County, Calif. Pursuant to the terms of the contract, the dirt and debris were to be excavated from an area immediately behind and upstream from the San Gabriel Dam, and were to be transported to a disposal area known as Burro Canyon, which1979 U.S. Tax Ct. LEXIS 29">*33 canyon is approximately 3 miles upstream from the dam. Payment under the contract was based upon the amount of dirt removed from the channel by the petitioner.
Petitioner knew at the time it entered into said contract that flooding of the reservoir was a normal hazard that might be encountered in the course of performance of the contract, and that there was a possibility of water disrupting work by flowing through the channel. In fact, the specifications issued by the Los Angeles County Flood Control District covering the work performed under said contract clearly set forth these facts.
In preparation for the performance of the contract, a conveying system was designed and constructed to meet the specific needs and conditions of the project. This system, consisting of 162 separate units, each 105 feet in length, was installed at the excavation site to aid in the removal of excavated dirt and debris. The total cost to petitioner of construction and installation of this system was approximately $ 1,870,000. Additionally, in the spring of 1968, petitioner installed excavating equipment and other machinery at the project for the purpose of performing the work under the contract. 1979 U.S. Tax Ct. LEXIS 29">*34 This additional machinery and equipment had a book value of approximately $ 488,000 at the time it was placed at the project site.
The work called for by the contract proceeded in a successful manner until January 19, 1969, when a severe rainstorm commenced. This storm caused extensive flooding in the San Gabriel Canyon at the site of the project. Rain continued to fall, at various times during the period, from January 19, 1969, up to and including February 25, 1969. The number of separate storms 73 T.C. 168">*171 occurring between those dates has not been adjudicated or otherwise legally determined, and expert opinion relative thereto was in complete disagreement and varied from 2 to 5 storms.
As a direct result of the storm or storms, a substantial part of the equipment and machinery, including many thousands of feet of the conveying system, was buried in mud and debris and damaged thereby. The question of fact as to whether the equipment and machinery sustained all its damage in the storm which commenced on January 19, 1969, and ended January 28, 1969, or sustained additional damage in subsequent storms, was never adjudicated or otherwise legally determined, and expert opinion relative1979 U.S. Tax Ct. LEXIS 29">*35 thereto was in complete disagreement.
Petitioner carried flood damage insurance on this machinery and equipment, including the conveying system, with Employers Mutual Fire Insurance Co. (hereinafter referred to as insurance company). The insurance policy contained a schedule of equipment and machinery covered, and a value was designated for each item on the schedule. The policy also contained a provision for coverage of equipment not listed on the schedule if the same was additional or substitute equipment. The policy contained a limit-of-liability clause of $ 500,000 for any one loss or occurrence.
The fact that the machinery and equipment was severely damaged by flooding and was covered to a depth from 4 to 30 feet by dirt and debris did not limit or terminate petitioner's obligation to perform the contract. Therefore, subsequent to January 19, 1969, after inspecting the flooded area, petitioner decided it was necessary to uncover and repair the buried equipment and machinery in order that the contract could be performed in an economic and timely manner. Petitioner also decided it was necessary to uncover the equipment concurrently with the performance of the contract. Thereafter, 1979 U.S. Tax Ct. LEXIS 29">*36 the excavation work was commenced at a point as far upstream from the dam as possible, and as it progressed, the excavation moved downstream uncovering buried equipment and removing dirt and debris in one operation. The uncovered units were repaired or replaced and were immediately used to lengthen the conveying system to accommodate the downstream movement of the excavation.
The above decisions were dictated by the following facts: First, the petitioner had no alternate equipment with which to 73 T.C. 168">*172 replace the damaged equipment; second, the buried equipment, including the conveying units, were necessary to the performance of the contract; and third, the excavation performed and paid for under the contract would also uncover the damaged conveying units and other equipment.
Shortly after the last of the January storms abated, petitioner's president, R. R. Hensler, met with a representative of the insurance company at the excavation site. At that time, Hensler estimated that the cost of repairing and replacing the equipment would be approximately $ 385,000. On or prior to January 31, 1969, the insurance company verbally agreed to compensate petitioner on a contractual basis 1979 U.S. Tax Ct. LEXIS 29">*37 (cost plus 15 percent) for making repairs and replacements to the damaged equipment. At this time, petitioner did not enter into discussions with the insurance company as to what would happen in the event the restoration costs exceeded $ 500,000.
Shortly after the storms abated, the work of uncovering, repairing, and replacing the equipment was commenced. At petitioner's request, a representative of the insurance company was placed on the site. As the repair work continued, petitioner would submit a daily voucher covering the cost of that day's repairs to the representative who would sign these vouchers and presumably 3 submit them to the insurance company. The billings, as rendered, were paid to the total sum of $ 500,000 by the insurer.
On or about April 3, 1969, the insurance company advised petitioner by letter that it considered its liability for damages to the equipment1979 U.S. Tax Ct. LEXIS 29">*38 to be limited to $ 500,000, the limit per occurrence under the policy. This letter was denial of liability of the insurer for any sums in excess of the above amount. Previous to the receipt of this letter, the insurer removed its onsite representative, and invoices submitted to the insurer subsequent to the removal of the representative were not paid. Up until this time, petitioner believed that it would be fully compensated by the insurance company for its damage.
Subsequently, petitioner obtained an attorney to represent it on this matter, and petitioner, through its attorney, began 73 T.C. 168">*173 negotiations with the insurance company to discuss the matter of additional liability.
Although the insurance company was denying liability, petitioner continued to repair and replace the damaged equipment as it was uncovered.
By an agreement dated July 1, 1969, petitioner entered into a joint venture with R. L. Mason Construction, Inc., which agreement provided for the assignment by petitioner of all its interest and responsibilities in the San Gabriel Dam Reservoir contract, together with all equipment at the project, to the joint venture for the sum of $ 1,824,677.81. The respective 1979 U.S. Tax Ct. LEXIS 29">*39 interests in said joint venture were 90 percent in the petitioner and 10 percent in R. L. Mason Construction, Inc. The parties agreed that the joint venture would receive all funds pertaining to the project, from any source, after July 1, 1969, and that the joint venture would assume full responsibility for any and all obligations pertaining to the project not paid or performed as of July 26, 1969. The obligations, assumed by the joint venture, dictated that all machinery and equipment which had not previously been repaired or replaced would be repaired or replaced at the expense of the joint venture.
The costs incurred for these repairs and replacements were expensed by charging them to costs of operations on the books and account of petitioner and subsequent to July 1, 1969, on the books and account of the San Gabriel Dam joint venture.
For income tax purposes, both petitioner and the San Gabriel Dam joint venture reported income received from the insurer as gross receipts or gross sales, and the cost of repairs and replacements were reported as cost of sales.
Prior to June 30, 1969, expenses incurred and paid by petitioner for the repairs and replacements totaled $ 620,399.14, 1979 U.S. Tax Ct. LEXIS 29">*40 and the sum of $ 315,160.26 that was paid by the insurer to the petitioner prior to that date was included in income. The San Gabriel Dam joint venture incurred costs totaling $ 757,501.73 for repairs and replacements and received $ 184,839.74 from the insurer which was credited to income of the venture. Therefore, in the years that are before the Court, the total costs incurred by petitioner and the joint venture amounted to $ 1,377,900.87, while the amount paid by the insurer amounted to $ 500,000. The repairs and replacements done by both petitioner and the joint venture did not constitute permanent betterments or improvements 73 T.C. 168">*174 to the machinery and equipment, and respondent has not argued that these repair expenses should be capitalized.
On May 2, 1969, petitioner, through its attorney, wrote the insurance company requesting a meeting to discuss settlement of liability in excess of the $ 500,000 limitation. It was petitioner's contention at that time that each storm occurring between January 19, 1969, and February 26, 1969, was a separate occurrence under the policy, thereby imposing additional liability on the insurer. Negotiations with the insurance company continued, 1979 U.S. Tax Ct. LEXIS 29">*41 but no agreement was reached.
On or about October 23, 1969, within the 1-year period of limitation established in the insurance contract, petitioner filed a legal action in the United States District Court for the Central District of California against Employers Mutual Fire Insurance Co. for money due on, or arising out of, a contract of insurance. This legal action put in issue the question of whether the insurance company's liability was limited to $ 500,000 by reason of the limit-of-liability clause contained in the flood damage insurance policy issued to petitioner. The specific facts in issue concerned (1) the number of storms; (2) whether the damage was caused solely by reason of the first storm, or was additional damage suffered in the subsequent storm. Petitioner, as plaintiff in this action, claimed the sum of $ 1,084,260.28, plus legal interest thereon, as due, owing, and unpaid by defendant, which sum was in addition to the $ 500,000 which was agreed by the defendant to be covered by the policy.
On March 18, 1971, petitioner filed an amended complaint to the above legal action. This amended complaint included a new cause of action claiming liability of the insurance1979 U.S. Tax Ct. LEXIS 29">*42 company was predicated on estoppel. It was petitioner's contention that once the insurer had exercised its option under the policy to have petitioner repair, it was now estopped to deny full liability for those repairs.
This legal action was settled by negotiation and compromise on October 6, 1972, just prior to its ordered trial date. Pursuant to the settlement, the insurance company paid an additional $ 850,000 which sum was received and accounted for by the San Gabriel Dam joint venture as income from operations and 73 T.C. 168">*175 reported for income tax purposes as gross receipts or gross sales. 4
Between the time the suit was instituted until the above settlement date, neither petitioner nor its attorney had any intention to drop the suit. Petitioner expended approximately $ 30,000 in legal fees in pursuing the suit to conclusion.
In his notice of deficiency, respondent determined the repair and replacement expenses were not deductible by either petitioner or the1979 U.S. Tax Ct. LEXIS 29">*43 joint venture 5 in any year prior to 1972, the year of recovery. The basis for respondent's disallownace was that prior to that time petitioner had not sustained a loss not compensated by insurance.
OPINION
The first issue is whether the expenses incurred in uncovering, cleaning, repairing, and replacing the inundated equipment are deductible as ordinary and necessary business expenses under
1979 U.S. Tax Ct. LEXIS 29">*44 Petitioner claims that the expenses were ordinary and necessary business expenses and are deductible under
Respondent argues that these expenses were not ordinary 81979 U.S. Tax Ct. LEXIS 29">*45 73 T.C. 168">*176 and necessary business expenses deductible under
Clearly, expenses incurred by reason of casualty may be deducted1979 U.S. Tax Ct. LEXIS 29">*46 under
There is no hard and fast rule as to what constitutes an ordinary and necessary expense and each case must be decided on its own facts.
Here indeed, as so often in other branches of the law, the decisive distinctions are those of degree and not of kind. One struggles in vain for any verbal formula that will supply a ready touchstone. The standard set up by the statute is not a rule of law; it is rather a way of life. Life in its fullness must supply the answer to the riddle. [
No dispute is raised as to whether the repairs were "necessary," which has been defined as an expenditure that is appropriate and helpful in the business (
"Ordinary" has the connotation of normal, usual, or customary.
Ordinary in this context does not mean that the payments must be habitual or normal in the sense that the same taxpayer will have to1979 U.S. Tax Ct. LEXIS 29">*48 make them often. A lawsuit affecting the safety of a business may happen once in a lifetime. The counsel fees may be so heavy that repetition is unlikely. None the less, the expense is an ordinary one because we know from experience that payments for such a purpose, whether the amount is large or small, are the common and accepted means of defense against attack. Cf.
Recovering and repairing the equipment buried by the flood waters was directly related to petitioner's business. It could not have carried out its contract without the equipment. And, although neither petitioner nor any other contractor doing the same type of work would expect to have so much of its equipment inundated by a flood, such occurrence was not unique and petitioner had reason to anticipate the possibility of damage to its equipment by1979 U.S. Tax Ct. LEXIS 29">*49 flood waters. Its contract even warned of the possibility. We have no reason to think that petitioner's decision to recover and repair the equipment was not a sound business decision or that the method petitioner employed in doing it was unusual or abnormal. And the fact that the expense was large does not change its character.
The question whether an expenditure for repairs is an 73 T.C. 168">*178 ordinary and necessary business expense is often tested in the context of whether the expense was capital in nature (
We conclude that the expenditures here involved were ordinary and necessary and were paid or incurred in carrying on petitioner's business within the meaning of
The next question1979 U.S. Tax Ct. LEXIS 29">*50 is whether these expenditures were business expenses deductible under
1979 U.S. Tax Ct. LEXIS 29">*51 It has been said that the distinction between losses and expenses has generally been regarded as self-evident (
Respondent argues that if expenses are incurred as a result of a casualty, they are deductible only as losses under
On the other hand, if the expenditures improve or better the property, or prolong its useful life, they should be added to the basis of the property and amortized over its useful life. And, if the expenditures are to replace the destroyed property, they should be capitalized and the loss on the destroyed property would be deductible as a loss.
In
In other words, where a loss sufficient to be regarded as within the purview of (a)(4) [losses incurred in a trade or business] or (a)(6) [casualty losses] occurs, it is the occasion rather than the precise kind of reconditioning done that determines whether the particular outlay involves "ordinary and necessary expenses" or "losses." * * * [
The Board of Tax1979 U.S. Tax Ct. LEXIS 29">*54 Appeals in
We cannot believe that Congress intended to allow charges against the revenues of a day or year the cost of restoring major parts of income-producing property where the restoration is of such a character as to be useful over a long period of years.
The distinction between maintaining property through repairs necessitated as a result of a casualty * * * , and restoration of a major portion of the property itself, is readily apparent. * * * [
We believe the Court of Appeals was also dealing with this distinction; it pointed out that any excess of the expenses over the allowable losses should be added to the basis of the property.
Most subsequent cases which have relied on
Similarly, in
In this case, we are not faced with the issue of whether the cost of restoration of a building partially destroyed by fire is deductible as a business expense, or as a loss, or whether it should be capitalized, as was before the Court in
Our conclusion herein makes it unnecessary for us to address petitioner's alternative contention that if the expenditures are not deductible as ordinary and necessary business expenses, it should be allowed a loss deduction under
1. Due to concessions by both petitioner and respondent, decision will be entered under
2. All section references are to the Internal Revenue Code of 1954, as amended and in effect in the years in issue, unless otherwise indicated.↩
3. The record before us is incomplete as to what exactly was done with these vouchers after submission to the insurer's onsite representative.↩
4. The year of recovery is not before the Court.↩
5. The determination of petitioner's deficiency resulted from increasing the taxable income of the joint venture, the distributed share of which was included in the gross income of petitioner.↩
6.
There shall be allowed as a deduction all the ordinary and necessary expenses paid or incurred during the taxable year in carrying on any trade or business * * *↩
7.
There shall be allowed as a deduction any loss sustained during the taxable year not compensated for by insurance or otherwise.↩
8. Petitioner argues that respondent did not raise an issue as to whether these expenses were "ordinary" until his opening brief, which is too late and unfair to petitioner. In light of our conclusion herein, we need not address that argument.
While the stipulation of facts uses the words "repairing and replacing" and "making repairs and replacements" in referring to the amounts expended, no issue has been raised by respondent either in the notice of deficiency or his answer, and he has not argued on brief whether a part of the expenses involved were capital in nature rather than repairs, and no effort was made by either party to distinguish between "repairs" and "replacements." Respondent stated in his reply brief: "The issue is not whether
9. In the posture of this case, the ultimate amount of taxes involved is probably small. The issues present only a question of timing of the deductions. Under petitioner's theory, it deducts the expenses currently and includes the insurance recovery in income when received. Under respondent's theory, no amount is deductible and no amount is included in income until the insurance claim is settled and then the insurance recovery is offset against and reduces the amount of the casualty loss that is deductible, if any. Interest due on the deficiencies for the year here involved may be the principal reason for this litigation.
Petitioner's argument for a current casualty loss deduction is alternative only, and neither party addresses the question of whether petitioner may be entitled to both a deduction under
10. Since respondent's position is that no loss was sustained during the years before us, he does not indicate how he would compute the loss, if any, when sustained (presumably in 1972). The value of the equipment after the flooding would be difficult to ascertain and since the equipment was recovered and repaired, its adjusted basis should remain fairly well intact.↩