In the United States Court of Federal Claims
                          OFFICE OF SPECIAL MASTERS

**********************
MARI BOURCHE,                      *
As Personal Representative of the  *      No. 15-232V
Estate of JOSEPH BOURCHE,          *      Special Master Christian J. Moran
                                   *
                  Petitioner,      *      Filed: December 19, 2018
                                   *
v.                                 *      Attorneys’ fees; interim award
                                   *      appropriate; reasonable cost for
SECRETARY OF HEALTH                *      expert
AND HUMAN SERVICES,                *
                                   *
                  Respondent.      *
**********************
Andrew D. Downing, Van Cott & Talamante, PLLC, Phoenix, AZ, for petitioner;
Sarah Duncan & Sherry Soanes, United States Dep’t of Justice, Washington, DC,
for respondent.

                     PUBLISHED DECISION AWARDING
                  INTERIM ATTORNEYS’ FEES AND COSTS1

       Mari Bourche’s claim that a hepatitis B vaccination harmed her husband and
contributed to his death remains pending. In the meantime, she has filed a second
motion requesting an award of attorneys’ fees and costs on an interim basis.
Pet’r’s Second Fee Appl’n, filed May 17, 2018. The Secretary deferred to the
special master’s discretion as to the appropriateness of an interim award and to the
amount of any interim award. Resp’t’s Resp., filed May 31, 2018. For the reasons
explained below, the petitioner is awarded $131,121.87.



       1
         The E-Government Act, 44 U.S.C. § 3501 note (2012) (Federal Management and
Promotion of Electronic Government Services), requires that the Court post this decision on its
website. Pursuant to Vaccine Rule 18(b), the parties have 14 days to file a motion proposing
redaction of medical information or other information described in 42 U.S.C. § 300aa-12(d)(4).
Any redactions ordered by the special master will appear in the document posted on the website.
                         Brief Factual and Procedural History

       The background for this case has been set out previously. See First Fee
Decision, 

(May 11, 2017). The First Fee Decision described
the factual background and awarded attorneys’ fees and costs to petitioner for work
performed through the date the motion was filed, January 31, 2017.

       After that motion, Ms. Bourche’s attorney, Andrew Downing, and his staff
have continued to move the case forward. In addition to the expert the petitioner
had previously retained, Thomas Zizic, the petitioner presented reports from
another expert, Robert M. Stark. The prosecution of the case culminated in a two-
day hearing held in April 2018. Both Dr. Zizic and Dr. Stark testified and invoiced
for their time.
      Following the hearing, Ms. Bourche filed supplemental medical records to
help address issues raised during the hearing. Without any success at settlement, a
schedule for post-hearing was brief was then set.2
                                            Analysis

       Broadly speaking, resolving the pending motion for an award of attorneys’
fees and costs on an interim basis requires consideration of three issues. The first
is whether the petitioner is eligible for attorneys’ fees and costs. If the petitioner is
eligible, then the second issue is whether the petitioner should receive any
attorneys’ fees and costs at this time. The third question is, assuming that some
award is appropriate, what constitutes a reasonable amount in this case.

I.     Whether the Petitioner’s Case Satisfies the Requirements for an Award
       of Attorneys’ Fees and Costs

      Petitioners who have not yet been awarded compensation are eligible for an
award of attorneys’ fees and costs when “the petition was brought in good faith
and there was a reasonable basis for the claim.” 42 U.S.C. § 300aa—15(e)(1).
Here, the reports from Dr. Zizic and Dr. Stark satisfy the reasonable basis standard.


       2
          During the pendency of this fees application, petitioner’s counsel repeatedly contacted
chambers informally to inquire when a decision would be issued. Counsel should immediately
stop this activity. Inquiries from counsel distract from other work, and do not help decisions
issue any faster.
                                                2
In addition, Mr. Bourche brought his petition in good faith and Ms. Bourche has
continued to prosecute the case in good faith.

II.      Whether the Petitioner Should be Awarded Attorneys’ Fees and Costs
         on an Interim Basis as a Matter of Discretion
       After a finding of good faith and reasonable basis, the special master may
exercise discretion in awarding attorneys’ fees and costs on an interim basis. Rehn
v. Sec’y of Health & Human Servs., 

, 91 (2016) (citing Cloer v.
Sec’y of Health & Human Servs., 

, 1362 (Fed. Cir. 2012) (en banc),
aff’d, 

(2012)); Friedman v. Sec’y of Health & Human Servs., 

, 334 (2010) (ruling that special master acted within discretion in
denying an award of attorneys’ fees and costs on an interim basis). The Federal
Circuit identified some factors for a special master to consider before awarding
attorneys’ fees and costs on an interim basis. These include: “protracted
proceedings,” “costly experts,” and “undue hardship.” 

.
This list is illustrative, not exhaustive.

       The pending motion for an award of attorneys’ fees and costs on an interim
basis contains no discussion as to why interim fees and costs should be awarded a
second time. See Pet’r’s Mot., filed May 17, 2018. A better practice would be for
the party seeking an order to justify its request. Nevertheless, the undersigned
finds that an interim award is appropriate.

III.     What is a Reasonable Amount of Attorneys’ Fees and Costs

         The final issue is quantifying a reasonable amount for attorneys’ fees and
costs.

         A.    Attorneys’ Fees

       The Federal Circuit has approved the lodestar approach to determine
reasonable attorneys’ fees and costs under the Vaccine Act. This is a two-step
process. Avera v. Sec’y of Health & Human Servs., 

, 1348 (Fed.
Cir. 2008). First, a court determines an “initial estimate … by ‘multiplying the
number of hours reasonably expended on the litigation times a reasonable hourly
rate.’” 

(quoting Blum v. Stenson, 

, 888 (1984)).
Second, the court may make an upward or downward departure from the initial
calculation of the fee award based on specific findings. 

Here, the
lodestar yields a reasonable amount of attorneys’ fees. Thus, the analysis below

                                            3
centers on the two components of the lodestar formula — a reasonable hourly rate
and a reasonable number of hours.

            1.     Reasonable Hourly Rates

      The petitioner seeks attorneys’ fees for work four professionals performed.
These are Mr. Downing, an associate attorney Courtney Van Cott, paralegal Robert
W. Cain, and paralegal Danielle P. Avery. The majority of the requested fees
derive from Ms. Van Cott’s work.

     Mr. Downing has charged two different rates. For his work starting in 2017,
Mr. Downing has charged $375 per hour. In 2018, the requested hourly rate for
Mr. Downing increased to $385 per hour, an increase of 2.67 percent.

       The First Fee Decision found that a reasonable hourly rate for Mr. Downing
is $365 per hour in 2017 and directed Mr. Downing to invoice at that rate only.
Despite this finding in this exact case, Mr. Downing provides no explanation for
deviating from the earlier finding. Mr. Downing’s 2017 rate, therefore, is reduced
to $365 per hour. Consequently, Mr. Downing’s 2018 rate is $375 per hour, which
is approximately 2.74 percent more than the 2017 hourly rate, a reasonable
increase.

        The undersigned is obligated to assess the reasonableness of the request for
attorneys’ fees and costs regardless of the lack of objection from the Secretary.
Cite. See McIntosh v. Sec’y of Health & Human Servs., 

(2018).
Thus, the undersigned can reduce — and does reduce — Mr. Downing’s hourly
rate as set forth above. However, Mr. Downing is alerted that submitting excessive
fee requests consumes judicial resources unnecessarily and is likely to prompt
additional reductions.

     Ms. Van Cott has charged two different rates. For her work in 2017, Ms.
Van Cott has charged $195 per hour. In 2018, the requested hourly rate for Ms.
Van Cott increased to $205 per hour, an increase of 5.13 percent.

      The First Fee Decision found Ms. Van Cott’s 2017 rate as reasonable and it
continues to be so. A reasonable increase for Ms. Van Cott’s 2018 rate in line with
Mr. Downing’s rate increase would result in Ms. Van Cott’s 2018 rate being $200
per hour.



                                         4
       The two paralegals, Mr. Cain and Ms. Avery, charged a rate of $135 per
hour for work in 2017-2018. The First Fee Decision awarded the paralegals a rate
of $100 per hour including some work done in 2017. From the paralegals’ 2016
rate of $100 per hour to their 2017/2018 rate of $135 per hour, some simple math
reveals an increase of 35 percent.

       As was the case in Semanisin v. Sec’y of Health and Human Servs., No. 15-
1395V, 

, at *3 (Fed. Cl. Spec. Mstr. Mar. 21, 2017), no
documentation or other support has been provided, in the instant motion or in the
previous fees motions, to justify the paralegal’s rate increase from $100 to $135
per hour. Semanisin found a reasonable rate for Ms. Avery’s work in 2017 to be
$110 per hour. The undersigned also finds $110 per hour to be a reasonable rate
for both paralegals in 2017 and 2018.

             2.     Number of Hours

      The second factor in the lodestar formula is a reasonable number of hours.
Reasonable hours are not excessive, redundant, or otherwise unnecessary. See
Saxton v. Sec’y of Health & Human Servs., 

, 1521 (Fed. Cir. 1993). In
responding to the second motion for an interim award of attorneys’ fees and costs,
the Secretary also did not directly challenge any of the requested hours as
unreasonable.
       In light of the Secretary’s lack of objection, the undersigned has reviewed
the fee application for its reasonableness. See McIntosh., 

.
        Overall, the timesheets from Mr. Downing and people from his law firm are
sufficiently detailed that the activity can be assessed for its reasonableness. Most
of the timesheet entries are reasonable, but the undersigned notes that Ms. Van
Cott billed her travel time at her full rate, see Pet’r’s Second Fee Appl’n, exhibit A
at 23, rather than following the well-established standard in the Vaccine Program
of billing travel time at half a professional’s standard rate. Gruber v. Sec'y of
Health & Human Servs., 

, 788 (2010) (citing Rodriguez v. Sec'y of
Health & Human Servs., No. 06–559V, 

, at *21 (Fed. Cl. Spec.
Mstr. Jul. 27, 2009); Kuttner v. Sec'y of Health & Human Servs., No. 06–195V,

, at *10 (Fed. Cl. Spec. Mstr. Jan. 16, 2009); Carter v. Sec'y of
Health & Human Servs., No. 04–1500V, 

, at *6 (Fed. Cl. Spec.
Mstr. Jul. 13, 2007); English v. Sec'y of Health & Human Servs., No. 01–61V,

, at *12–13 (Fed. Cl. Nov. 9, 2006)). Thus, Ms. Van Cott’s
hours will be reduced by 3.75 hours.

                                          5
       Petitioner’s law firm also billed time for filing documents in CM/ECF.
Filing documents is a clerical task for which attorneys and paralegals should not
charge. See Guerrero v Sec'y of Health & Human Servs., No. 12-689V, 

, at *6 (Fed. Cl. Spec. Mstr. May 22, 2015), mot. for rev. denied in
relevant part, 

, app. dismissed, No. 2016-1753 (Fed. Cir. Apr. 22,
2016). Thus, a reduction of $1,000.00 is reasonable.
      The remaining billed hours are reasonable.
      Therefore, based on the reductions to the attorney/paralegal rates and hours
explained above, the petitioner is awarded $67,283.50 in attorneys’ fees.
      B.     Attorneys’ Costs

       In addition to seeking an award of attorneys’ fees, the petitioner seeks an
award for her attorneys’ costs, totaling $73,243.37. The majority of the costs are
for the expert fees from Dr. Zizic and Dr. Stark, which are discussed below. Other
than the expert costs, Ms. Bourche is seeking compensation for travel and lodging
costs related to the entitlement hearing in the amount of $11,266.80 and costs for
routine items, such as medical records and mailing, in the amount of $1,334.10.
These routine items are adequately documented and are awarded in full.
      The travel costs are generally reasonable, but the undersigned finds that
some of the cost entries for meals are too vague to assess reasonableness. For
example, a 4/22/18 entry for a $205.05 “meal” does not identify which people that
meal covers, unlike other nearby entries that list the attorneys’ initial next to the
meals. Pet’r’s Second Fee Appl’n, exhibit A at 27. Another entry for a $396 meal
was attributed only to Ms. Van Cott. 

Because petitioner’s counsel bears
the burden of establishing compensable costs and some of these meal cost cannot
be properly evaluated, a cost reduction of $500 is appropriate.
       The remaining items are for the expert fees of Dr. Zizic ($34,880.00) and Dr.
Stark ($25,762.47). Reasonable expert fees are also determined using the lodestar
method in which a reasonable hourly rate is multiplied by a reasonable number of
hours. See Chevalier v. Sec’y of Health & Human Servs., No. 15-001V, 

, at *3 (Fed. Cl. Spec. Mstr. Jan. 11, 2017).
      Dr. Zizic requested an hourly rate of $400 for most of the work done, but
requested $600 per hour for the trial dates. Pet’r’s Second Fee Appl’n, exhibit A at
74 (19.4 hours total). The First Fees Decision awarded him the $400 rate and he
has previously been awarded this rate based upon his expertise. See Hales v Sec’y
of Health & Human Servs., No. 14-552V, 

, at *2 (Fed. Cl. Spec.

                                          6
Mstr. Mar. 9, 2017). It is reasonable to award him a rate of $400 for all of his
work in this case.

       In support of the number of hours billed, Dr. Zizic submitted detailed
invoices. These invoices specify the date, Dr. Zizic’s activity, and the time spent
on each activity. As noted above, Dr. Zizic charged his full rate for his travel time
instead of half his regular rate. Thus, a reduction of $660 (1.65 hours x $400/hour)
is appropriate. Otherwise, the number of hours requested by Dr. Zizic are
reasonable.

        Dr. Stark requested an hourly rate of $350. Because he is a specialist in
cardiology, Dr. Stark is not experienced in the Vaccine Program. However, he is a
board-certified cardiologist with over forty years of experience. Dr. Stark’s hourly
rate is reasonable.

       Dr. Stark’s invoices are less detailed that would be desired. Presumably due
to his inexperience in the Vaccine Program, Dr. Stark has used block billing to
describe many activities for a large amount of time. Also, petitioner’s counsel has
placed the checks used to pay Dr. Stark’s invoices over the description section of
the invoices not allowing for review in any more detail.

       Dr. Stark also charged a flat “trial appearance” rate of $4,800 per day which,
given his $350 hourly rate, would translate to 13.7 hours of work per day. A flat-
rate appearance fee is not appropriate. See Culligan v. Secʼy of Health & Human
Servs., No. 14-318V, 

, at *10 (Fed. Cl. Spec. Mstr. Mar. 31,
2016) (declining to award an expert a flat fee); Jeffries v. Secʼy of Health &
Human Servs., No. 99-670V, 

, at *18 (Fed. Cl. Spec. Mstr. Dec.
15, 2006) (declining to award an expert a flat fee); Broushet v. Target Corp., 

, 434 (E.D.N.Y. 2011) (awarding compensation to expert only for time
spent in deposition).
        Dr. Stark did not provide any description of the work he did on trial
appearance days to add up to 13.7 hours per day. Moreover, Dr. Stark charged the
flat “trial appearance” rate for three days, but the entitlement hearing only lasted
for two days. Giving Dr. Stark the benefit of the doubt, the third trial appearance
day could have been the preparation day (April 22, 2018) before the two-day
hearing and he could have worked as much as petitioner’s counsel, Ms. Van Cott,
who documented the number of hours in preparation and in trial (34.2) over that
three-day span (April 22-24, 2018). Thus, the implicit hours in Dr. Stark’s flat rate


                                          7
for three days (41.1) are reduced by 6.9 hours to the number of hours worked by
Ms. Van Cott (34.2), resulting in a deduction of $2,415.00.

       Again, as noted with Dr. Zizic, Dr. Stark has overcharged for his travel time.
He charged for one day of travel at a flat rate of $3,000 per day. Without any more
detail from Dr. Stark, a simple calculation would be Dr. Stark’s appropriate travel
rate of $175 per hour (half his regular rate) for a 6-hour day of travel. This new
travel calculation for Dr. Stark ($175 per hour * 6 hours = $1,050) results in a
deduction of $1,950.

      Considering the deductions described above, Ms. Bourche is awarded
$63,838.37 in attorneys’ costs.

                                         Conclusion

       The Vaccine Act permits an award of reasonable attorneys’ fees and costs.
§15(e). The undersigned GRANTS Ms. Bourche’s motion and awards $67,283.50
in attorneys’ fees and $63,838.37 in attorneys’ costs for a total award of
$131,121.87. This shall be paid as follows:

       A lump sum payment of $131,121.87 in the form of a check made
       payable jointly to petitioner and petitioner’s attorney, Andrew D.
       Downing, of Van Cott & Talamante, PLLC, for attorneys’ costs on an
       interim basis available under 42 U.S.C. § 300aa-15(e).

       The Clerk shall enter judgment accordingly.3

       IT IS SO ORDERED.

                                                    s/Christian J. Moran
                                                    Christian J. Moran
                                                    Special Master




       3
          Pursuant to Vaccine Rule 11(a), the parties can expedite entry of judgement by each
party filing a notice renouncing the right to seek review by a United States Court of Federal
Claims judge.
                                               8